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Date Distributed: May 11, 2020

Colonial Country Club
Community Improvement District

May 18, 2020
Board of Supervisors Meeting
Agenda Packet

Premier District Management

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Colonial Country Club

Community Development District
Meeting Agenda

May 18, 2020 at 2:00 PM

  1. Call to Order and Roll Call
  2. Approval of the Agenda
  3. Audience Comments on Agenda Items
  4. Approval of Meeting Minutes
    1. Draft Meeting Minutes for April 27, 2020
  5. Old Business
  6. New Business
    1. Littoral Planting Lake 14
  7. District Manager
    1. FY2021 Tentative Budget Approval and Resolution 2020-04
    2. Community Registered Voter Counts
    3. Financial Statements for April 2020
  8. Field Manager
    1. Field Report for May
    2. Follow-up Items
      1. Spatterdock & Lilies from Affected Lakes
      2. Preserve Non-Compliance Letter from SFWMD
      3. Boardwalk Staining
      4. Littoral Plantings Lakes 18, 20, 21, & 25
      5. Spike Rush Trimming Lakes 3 & 5
    3. C. Project Tracking/Maintenance Log
  9. Attorney
  10. Engineer
  11. Supervisor Requests/Comments
  12. Audience Comments
  13. Adjournment – Next Meeting June 22, 2020

4. Approval of Meeting Minutes

Colonial Country Club Community Development District

The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held via web conference on Monday, April 27, 2020 at 2 p.m.

Attending via web conference authorized by Executive Order 20-69 waiving the quorum requirement were:

Tony DeSantis – Chair
Joseph Zajac – Vice Chair
Sally Hefti – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Medge Wahrer – Assistant Secretary

Also attending via web conference were:

Cal Teague – District Manager
Chris Pepin – Field Manager
Christopher Dudak – Assistant to the District Manager

The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.

FIRST ORDER OF BUSINESS Call to Order and Roll Call

The Colonial Country Club Community Development District meeting was called to order and the District Manager called the roll. All were present for today’s meeting by web conference. Also present by web conference were the Assistant to the District Manager Chris Dudak and Field Manager Chris Pepin.

SECOND ORDER OF BUSINESS Approval of the Agenda

The Agenda was presented and approved.

On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi with all in favor, the Agenda was approved as presented.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

The phone number allowing audience participation was posted, but there were no comments from the public.

FOURTH ORDER OF BUSINESS COVID-19 Impacts Discussion

A. Emergency Meeting Procedures Resolution 2020-03

The Emergency Meeting Procedures Resolution 2020-03 was approved as presented to the Board.

On MOTION by Supervisor Wahrer, seconded by Vice Chair Zajac, with all in favor, the Emergency Meeting Procedures Resolution 2020-03 was approved as presented.

FIFTH ORDER OF BUSINESS Approval of Meeting Minutes

The regular meeting Minutes from March 23, 2020 were approved as presented.

On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all in favor, the regular meeting Minutes from March 23, 2020 were approved as presented.

SIXTH ORDER OF BUSINESS Old Business

There being none, the next Order of Business followed.

SEVENTH ORDER OF BUSINESS New Business

A. Littoral Planting Proposal

The Field Manager submitted a proposal from Lake & Wetlands to plant 6,720 littorals in front of the Geo Tube on Lakes 18 and 20 for $6,384. The District Manager requested they reduce their bid, and it was dropped to $5,376 if flexibility on when they are planted was acceptable. The Board agreed to this and the proposal for the reduced price was approved.

On MOTION by Supervisor Wahrer seconded by Vice Chair Zajac, with all in favor, the Board approved the proposal from Lakes & Wetlands to plant 6,720 littorals on Lakes 18 and 20 for $5,376.

EIGHTH ORDER OF BUSINESS District Manager’s Report

A. FY 2021 Draft Budget Revisions

The FY 2021 Draft Budget Revisions were reviewed with no changes.

B. Resolution 2020-02 County Elections

Resolution 2020-02 would request Lee County to conduct the Board’s 2020 elections.

On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all in favor, the Board voted to approve Resolution 2020-02 to request Lee County to conduct their 2020 elections.

C. Financial Statements for March 2020

The Board approved the March 2020 Financial Statements.

On MOTION by Supervisor Wahrer, seconded by Vice Chair Zajac, with all in favor, the Board voted to approve the March 2020 Financial Statements as presented.

The Board reviewed the financial statements.

NINTH ORDER OF BUSINESS Field Manager

A. Field Report for April

The Field Manager summarized his report.

B. Follow-Up Items

i. Spatterdock and Lilies from Affected Lakes

The Spatterdock Lilies in the lakes are being hand-pulled. Lake 14 was the most infested, and it is looking much better since the Field Manager notified Lake & Wetlands.

ii. Preserve Non-Compliance Letter from Southwest Florida Water Management District

The Field Manager said that another treatment was conducted and that a follow-up inspection is going to be completed this week, which might possibly require another treatment. There will be a final inspection by the Water Management District in early May.

iii. Replace Faulty Ground Fault Interrupters

The aerator units were working properly during the Field Manager’s last two visits. He did not feel it was necessary to replace the ground fault interrupter yet, but he will monitor the system and if it trips again, he will have Solitude replace them.

iv. Shadow Glen Fence-line Vegetation Cutback

The Field Manager said the vegetation cutback was completed on April 17.

v. L-10 Rip Rap Weed Removal

The next inspection is scheduled for May 6 when he will verify if properly completed.

vi. Broken Irrigation Line

The irrigation line at the Butterfly Garden was repaired several weeks ago.

vii. Boardwalk Staining

After this project was postponed due to the COVID-19 restrictions, the Field Manager discussed it with the Club and they agreed that he could start next week. The Boardwalk will be closed for four days to accommodate the staining.

viii. Erosion Repairs on Lakes 18 & 20 Update

A final walk-through was done on April 17, with the Field Manager noting that the repairs have been completed on Lakes 18 & 20. He reached out to the HOAs and informed them that the sod has been installed and asked that they have their irrigation companies check the backyard rotors to make sure irrigation spray reaches the new sod. The Chairman confirmed this is going to be done.

The Board discussed the littoral planting proposal previously approved and increased it to include Lakes 21 and 25 and to extend it around the corners on Lakes 18 and 20 for an amount not to exceed $4,000. They want to include swamp lily.

On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi with all in favor, the Board approved an amount not to exceed $4,000 to increase the littoral planting previously approved to include Lakes 21 and 25 and extend it around the corners on Lakes 18 and 20 for an amount not to exceed $4,000.

Several other lake maintenance items were discussed with the following action agreed upon:

A spike rush trimming and pickerelweed transplant proposal was presented and the Board approved an amount not to exceed $5,000 for trimming the spike rush on Lakes 3 & 5 back to three feet which includes dump fees and removal of cut debris. The transplanting of the pickerelweed was not included.

On MOTION by Supervisor Wahrer, seconded by Vice Chair Zajac, with all in favor, the Board approved an amount not to exceed $5,000 for trimming the spike rush on Lakes 3 and 5 back to three feet, including dump fees and removal of cut debris.

C. Project Tracking/Maintenance Log

The Board reviewed the current projects regarding the remaining fiscal budget.

TENTH ORDER OF BUSINESS Attorney

There being none, the next Order of Business followed.

ELEVENTH ORDER OF BUSINESS Engineer

There being none, the next Order of Business followed.

TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments

The littoral planting around the lakes was discussed.

THIRTEENTH ORDER OF BUSINESS Audience Comments

There being none, the next Order of Business followed.

FOURTEENTH ORDER OF BUSINESS Adjournment

There being no further Orders of Business and,

On MOTION by Supervisor Wahrer, seconded by Vice Chair Zajac, with all in favor, the meeting was adjourned at 2:47 p.m.

Next Meeting: May 18, 2020 at 2 p.m.

Secretary/Assistant Secretary
Chair/Vice Chair

5. Old Business

6. New Business

    1. Littoral Planting Lake 14

7. District Manager

    1. FY2021 Tentative Budget Approval and Resolution 2020-04
    2. Community Registered Voter Counts
    3. Financial Statements for April 2020

8. Field Manager

    1. Field Report for May
    2. Follow-up Items
      1. Spatterdock & Lilies from Affected Lakes
      2. Preserve Non-Compliance Letter from SFWMD
      3. Boardwalk Staining
      4. Littoral Plantings Lakes 18, 20, 21, & 25
      5. Spike Rush Trimming Lakes 3 & 5
    3. C. Project Tracking/Maintenance Log

9. Attorney

10. Engineer

11. Supervisor Requests/Comments

12. Audience Comments

13. Adjournment – Next Meeting June 22, 2020