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Date Distributed: April 20, 2020

Colonial Country Club
Community Improvement District

April 27, 2020
Board of Supervisors Meeting
Agenda Packet

Premier District Management

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Colonial Country Club

Community Development District
Meeting Agenda

April 27, 2020 at 2:00 PM

  1. Call to Order and Roll Call
  2. Approval of the Agenda
  3. Audience Comments on Agenda Items
  4. COVID-19 Impacts Discussion
    1. Emergency Meeting Procedures Resolution 2020-03
  5. Draft Meeting Minutes
    1. Draft Meeting Minutes for March 23, 2020
  6. Old Business
  7. New Business
    1. Littoral Planting Proposal
  8. District Manager
    1. FY2021 Draft Budget Revisions
    2. Resolution 2020-02 County Elections
    3. Financial Statements for March 2020
  9. Field Manager
    1. Field Report for April
    2. Follow-up Items
      1. Spatterdock & Lilies from Affected Lakes
      2. Preserve Non-Compliance Letter from SFWMD
      3. Replace Faulty Ground Fault Interrupters
      4. Shadow Glen Fence-line Vegetation Cutback
      5. L-10 Rip Rap Weed Removal
      6. Broken Irrigation Line
      7. Boardwalk Staining
      8. Erosion Repairs Lakes 18 & 20 Update
    3. Project Tracking/Maintenance Logs
  10. Attorney
  11. Engineer
  12. Supervisor Requests/Comments
  13. Audience Comments
  14. Adjournment – Next Meeting: May 18, 2020 at 2 PM (3rd Monday)

4. COVID-19 Impacts Discussion

    1. Emergency Meeting Procedures Resolution 2020-03

5. Draft Meeting Minutes

March 23, 2020

Colonial Country Club Community Development District

The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held via teleconference on Monday, March 23, 2020 at 2 p.m.

Attending via telephone authorized by Executive Order 20-69 waiving the quorum requirement were:

Tony DeSantis – Chair
Joseph Zajac – Vice Chair
Sally Hefti – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Medge Wahrer – Assistant Secretary

Also attending via phone were:

Cal Teague – District Manager
Greg Urbancic – District Attorney
Christopher Dudak – Assistant to the District Manager

The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.

FIRST ORDER OF BUSINESS Call to Order and Roll Call

The Colonial Country Club Community Development District meeting was called to order and the District Manager called the roll. All were present for today’s meeting by phone. Also present was the Assistant to the District Manager Chris Dudak and District Attorney Greg Urbancic.

SECOND ORDER OF BUSINESS Approval of the Agenda

The Agenda was presented and approved.

On MOTION by Vice Chair Zajac, seconded by Supervisor Hefti with all in favor, the Agenda was approved as presented.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

The phone number allowing audience participation had been was posted, but there were no comments from the public.

FOURTH ORDER OF BUSINESS Approval of Meeting Minutes

The Regular Meeting Minutes from February 24, 2020 were presented.

On MOTION by Supervisor Scuderi, seconded by Supervisor Wahrer, with all in favor, the Regular Meeting Minutes of February 24, 2020 were approved as presented.

FIFTH ORDER OF BUSINESS Old Business

There being none, the next Order of Business followed.

SIXTH ORDER OF BUSINESS New Business

A. Water Testing Discussion

The reports were reviewed and water quality is good.

SEVENTH ORDER OF BUSINESS District Manager

A. FY2021 Draft Budget Presentation

The budget will be discussed in more detail at the April meeting. There has been no proposed assessment increase.

B. FEMA Funding

The FEMA funds totaling $23,534 have all been received and deposited in the District’s account. The management costs of $1,177 need to be billed for payment and collected.

C. Estoppel

Resolution 2020-01 was presented which amends the management services contract allowing for $45 per hour for grant administration services and estoppel charges by the Manager to the estoppel requester for $150 per estoppel if approved by the Board.

On MOTION by Supervisor Hefti, seconded by Supervisor Wahrer, with all in favor, the Board passed Resolution 2020-01 amending the management services contract to allow for $45 per hour for grant administration services and authorizes estoppel preparation by Premier District Management and billed to the requester for $150 per occurrence.

D. Website

a. Senate Bill 1466 Proposed Changes

The Attorney stated that Senate Bill 1466 passed both Houses and is expected to be signed by the governor. The bill removes the website posting requirement of having the agenda packet posted on the website. Only the agenda and the minutes will need to be posted once approved. Electronic versions of the complete agenda packet will be sent by email, or by hard copy for those requesting it.

b. Website Management Agreement

The look of the website and the tools that make it ADA compliant belong to PDM. The domain name and document content belong to the District. The Board and the Attorney will revise the agreement for the next meeting.

E. Arbitrage Report

The District Manager said there was no negative arbitrage related to the current bond issue.

EIGHTH ORDER OF BUSINESS Financial Statements for February 2020

The Board reviewed the financial statements.

On MOTION by Supervisor Hefti, seconded by Supervisor Wahrer, with all in favor, the Board accepted the Financial Statements for February 2020.

NINTH ORDER OF BUSINESS Field Manager

A. Field Report for March

The Field Manager reported the following:

  • It was reported that a ground fault interrupter for lakes 5, 8, 9 and 32 keeps popping which trips the aerators. The Board wants to have the GFIs replaced to avoid further disruptions.
  • The vegetation along the fence on Shadow Glen was approved to be cut back.
  • A resident has requested a water-depth measuring stick in the preserve be restored near the viewing platforms.
  • HOA issues identified in the Field Management Report should have follow-up by staff.
  • The complaint log should be reduced to a quarterly report.
  • Remove the Spatterdock on Lake 50 as soon as possible.
  • Repair the broken irrigation line.
  • Weeds in L-10 rip-rap need to be treated.

B. Follow-Up Items

a. Spatterdock and Lilies from Affected Lakes

The Field Manager estimated that 85% of the plant material has been removed but additional lakes need treatment. Some plants must be manually removed.

b. Preserve Non-Compliance Letter from Southwest Florida Water Management District

Southwest Florida Water Management District completed a secondary inspection on March 11, 2020 and noted that the treatment was effective, but there were a few ground cover incidences where Old World Climbing fern was still present. A second notice of compliance has been issued with Lake & Wetland’s given 60 days to restore the preserve into compliance. They have been notified of this but the inspector noted that they were still within the 5% requirements but he wanted to make sure they tend to this as it can get out of control quickly.

C. Project Tracking/Maintenance Log

There are currently no requests.

TENTH ORDER OF BUSINESS Attorney

Greg Urbancic discussed Senate Bill 1466 which removes the District’s requirement to publish the full Agenda packet on the District’s website, thus requiring only the Agenda and the Minutes be posted. He also mentioned a proposal for allowing public bodies to only advertise the meeting dates on their websites but this was not passed.

ELEVENTH ORDER OF BUSINESS Engineer

There being none, the next Order of Business followed.

TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments

Supervisor Sculderi requested a planting plan for littorals for the next agenda.

THIRTEENTH ORDER OF BUSINESS Audience Comments

There being none, the next Order of Business followed.

FOURTEENTH ORDER OF BUSINESS Adjournment

There being no further Orders of Business and,

On MOTION by Supervisor Wahrer, seconded by Vice Chair Zajac, with all in favor, the meeting was adjourned at 2:49 p.m.

Next Meeting: April 27, 2020 at 2 p.m.

Secretary/Assistant Secretary
Chair/Vice Chair

6. Old Business

7. New Business

    1. Littoral Planting Proposal

8. District Manager

    1. FY2021 Draft Budget Revisions
    2. Resolution 2020-02 County Elections
    3. Financial Statements for March 2020

9. Field Manager

    1. Field Report for April
    2. Follow-up Items
      1. Spatterdock & Lilies from Affected Lakes
      2. Preserve Non-Compliance Letter from SFWMD
      3. Replace Faulty Ground Fault Interrupters
      4. Shadow Glen Fence-line Vegetation Cutback
      5. L-10 Rip Rap Weed Removal
      6. Broken Irrigation Line
      7. Boardwalk Staining
      8. Erosion Repairs Lakes 18 & 20 Update
    3. Project Tracking/Maintenance Logs

10. Attorney

11. Engineer

12. Supervisor Requests/Comments

13. Audience Comments

14. Adjournment – Next Meeting: May 18, 2020 at 2 PM (3rd Monday)