Meeting Minutes for September 27, 2021
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on September 27, 2021 at 2 p.m. at the Colonial Country Club Activity Room in the Community Center at 9171 Independence Way in Fort Myers, Florida and also via web conference.
Present (or attending via web conference) and constituting a quorum were:
Joseph Zajac – Chair
Tim Worthington – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Sally Hefti – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager
Chris Pepin – Community Field Services
Christopher Dudak – Client Services Manager
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order and District Manager Teague called the roll. All Board members were present. Participating via web conference were Christopher Pepin from Community Field Services, and Christopher Dudak from Premier District Management.
SECOND ORDER OF BUSINESS Approval of the Agenda
Also included in the agenda were the Draft Meeting Minutes from September 20, 2021.
On MOTION by Vice Chair Worthington, seconded by Supervisor Hefti, with all in favor, the Board accepted the Agenda as amended.
THIRD ORDER OF BUSINESS Audience Comments
No audience members were present.
FOURTH ORDER OF BUSINESS Approval of Draft Meeting Minutes
A. Draft Meeting Minutes from August 23, 2021
On MOTION Supervisor Scuderi, seconded by Supervisor Klein, with all in favor, the Board accepted the Draft Meeting Minutes from August 23, 2021.
B. Draft Special Meeting Minutes from September 20, 2021
On MOTION by Supervisor Hefti, seconded by Supervisor Vice Chair Worthington, with all in favor, the Board accepted the Draft Special Meeting Minutes from September 20, 2021.
FIFTH ORDER OF BUSINESS Old Business
A. Rip Rap or Cord Grass Around the New Basins
- The Board discussed whether to plant additional cord grass or place more rip rap around the new catch basins on Lakes 7 and 8.
- The Board agreed that a combination of both was desirable. Field Manager Pepin will do a combination of both, and he will use his discretion on where to place it. Both options should be used.
SIXTH ORDER OF BUSINESS New Business
A. Lake Erosion Plan Fiscal Year 2022
- The Board reaffirmed their decision for Fiscal Year 2022 Lake Bank Restoration. They agreed to address 5 lakes with the total shoreline being restored at 2,610 feet and with an approved budget of $104,400. These Lakes are 6, 40, 2, 32, and 60. The Board would also like to consider the other side of Lake 32 and Lake 31 before beginning the restoration project.
- The current plan also identifies Lakes 21, 22, 10, and 31 as needing repairs, which totals 6,095 feet.
- The Board wondered if they could repair Lakes 23 and 24 within the coming two years.
- The Board would like to see an updated erosion map from Engineer Marshall, showing Lakes 3 and 5 merged as 3*.
- Field Manager Pepin should also look at Lake 3* for erosion.
- The Board asked that the 2022 projects be completed any time after Easter, preferably in April.
B. Cabbage Palm Trimming
- The Board agreed to have Community Field Services (CFS) prune 76 cabbage palms within the preserve islands at the cost of $1,716, per CFS’s estimate.
On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all in favor, the Board agreed to have 76 cabbage palms, within the preserve islands, pruned at the cost of $1,716.
SEVENTH ORDER OF BUSINESS District Manager
A. Financial Reports for August 2021
- The Board would like to have the amended Fiscal Year 2022 Budget sent to them for the next meeting.
- On the next Agenda the Board would like to have a designation of fund balances. This would include a reduction of $25,000 from Operating, an increase of $100,000 for Erosion Restoration, and an increase for Boardwalk Reserves for $100,000.
- The financials were then accepted as presented.
On MOTION by Supervisor Klein, seconded by Supervisor Hefti, with all in favor, the Board agreed to accept the Financials for August 2021 as presented.
EIGHTH ORDER OF BUSINESS Field Manager
A. Field Report for August 2021
Field Manager Pepin reviewed the report and the following requests and questions were discussed.
- Fill and sod should be placed in the areas identified on pages 5 and 6 of the Field Report.
- The fading educational signs specified in the report should be replaced in the coming year.
B. Follow-Up Items
i. Invasives Removal: Acacias and 5 Dead Pines
The project is completed.
ii. Lake 28 Algae Treatment
Lake and Wetland Management completed the treatment, and the lake is looking much better this month.
iii. Lake 28 Fountain Repair
The fountain is now back online. Solitude only had to replace the electrical box and analog timer. The pump and motor were still operational. The Board was not charged for the pump and motor.
iv. Gateway Canal Clean Up
Lake and Wetland Management completed the clean up, and it is looking much better, as observed during the recent ride around.
v. Southside of L-25 Scum
Possibly because of rain, the scum is no longer present.
vi. Littoral Plantings
Field Manager Pepin is waiting for a proposal from Gonzalo from Lake and Wetland Management to plant additional canna and swamp lily in several test areas on Lakes 2, 21, 28, and 29. This littoral planting project is approximately 800+- lineal feet.
The exposed GEO tubes on Lake 29 will be covered by littorals.
The budget has sufficient monies for the aforementioned plantings.
C. Project Tracking/Maintenance Log
There were no questions on the review of the report.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TENTH ORDER OF BUSINESS Engineer
- Engineer Sam Marshall is preparing the Annual NPDES report. The new stormwater HB 53 State Report will be started.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
- Chair Zajac was concerned about fstop hanging cameras on the community fences, which would only observe animal activity within the slough. He believed that this was different than what the Board approved for the preserve. PDM staff will follow up on this.
- Supervisor Scuderi would like littorals planted at the corner of Lake 6 at Prosperity Way and the south end of Independence Way. Field Manager Pepin will see that this is done.
TWELFTH ORDER OF BUSINESS Audience Comments
There was no audience present.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Worthington, seconded by Supervisor Scuderi, the meeting was adjourned at 2:56 pm.
The Next Regular Meeting will be on October 25, 2021 at 2 pm.