Meeting Minutes for September 25, 2023
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on September 25, 2023 at 2:16 p.m. at the Colonial Country Club in the Activity Room of the Community Center, at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present (or attending via web conference) and constituting a quorum were:
Tim Worthington – Chair
Sally Hefti – Vice Chair
Giovanna Scuderi – Assistant Secretary
Howard Klein – Assistant Secretary
Joe Zajac – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order at 2:16 p.m., and District Manager Teague called the roll. All Board members were present. Also attending was Cal Teague, the District Manager. Participating via web conference was Christopher Dudak of PDM.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Zajac, seconded by Chair Worthington, with all in favor, the Board accepted the Agenda, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes August 28, 2023
On MOTION by Chair Worthington, seconded by Supervisor Klein, with all in favor, the Board approved the Draft Regular Meeting Minutes from August 28, 2023, as presented.
FIFTH ORDER OF BUSINESS Old Business
A. GIS Presentation
The presenter could not attend due to illness, so the presentation was tabled until the next meeting.
B. Shoreline Restoration Project Update
District Manager Teague reported that American Shoreline Restoration is finishing up the shoreline repairs and has been installing sod along the restored areas. Some Board members have observed the contractor installing the sod. The contractor will be onsite for another 2 to 3 weeks to manually water the sod. Field Manager Pepin sent out an email to the HOA Master Boards asking if they can have their landscape and/or irrigation companies inspect the existing irrigation heads to ensure that they reach the new sod in the areas that were restored.
C. Stormwater System Cleaning
District Manager Teague stated that the Sewer Viewer proposal to clean 25 catch basins was signed and returned on August 30, 2023, and they expect the project to be completed within a couple weeks. The Board reviewed the stormwater structures map that Sewer Viewer had created, and it was included in the packet for use at the upcoming ride around.
SIXTH ORDER OF BUSINESS New Business
A. Financial Audit Selection Committee Recommendation
The Board approved the Audit Selection Committee’s recommendation of Grau & Associates as auditor for the District.
On MOTION by Chair Worthington, seconded by Supervisor Klein, with all in favor, the Board approved Grau & Associates as auditor for the Colonial Country Club Community Development District, with the conditions that a draft audit be completed with sufficient time for the Board to review it before submission to the State.
B. Resolution 2023-06: Fiscal Year 2024 Meeting Schedule
The Board approved the proposed meeting schedule. The December meeting will fall on Christmas day, so the December meeting was rescheduled to the prior Monday of December 18, 2024 in the Media Room at 1 p.m. instead of the normal 2 p.m.
On MOTION by Supervisor Zajac, seconded by Supervisor Scuderi, with all in favor, the Board adopted Resolution 2023-06 setting the Fiscal Year 2024 meeting schedule on the fourth Wednesday of every month, with the December meeting to be held on December 18, 2024 in the Media Room at 1 p.m.
SEVENTH ORDER OF BUSINESS District Manager
A. FEMA Reimbursement Update
District Manager Teague reported that he was informed that the FEMA representative was not allowed access to the community, because they were told only residents can be admitted. The representative entered this into the FEMA grants portal which is used for the eligibility review, and it appears that FEMA is preparing a denial letter, because of their claim that CDDs are not open to nor serve the public at large, which is a requirement for reimbursement for public entities. This appears to be a change in their policy since Hurricane Irma. Staff drafted a response letter, which will be placed in the portal and is included in the packet, stating that Colonial is open to the public, and it clarifies how someone can gain entrance to the community.
B. Financial Report for August 2023
District Manager Teague stated that they are in good financial condition, that they are 100% collected, and they are receiving 5% interest on their deposits.
On MOTION by Supervisor Klein, seconded by Vice Chair Hefti, with all in favor, the Board accepted the Financials for August 2023, as presented.
C. Assets Tracking Program
Supervisor Klein explained that he felt he had acquired all of the information that was available, and he will do no further investigation. He will be monitoring capital assets, but the assets tracking program can be removed from the agenda.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
Field Manager Pepin’s report was included in the packet and the following was discussed:
He noted that Spikerush still needs to be treated in almost every lake, and there are cattails in Lake 60, both of which have not been addressed in a timely manner by FloridAquatic. The Board requested that they be advised of the Board’s dissatisfaction, and stated that they would support Field Manager Pepin’s decision to replace the lake management company, if he deems it advisable.
Issues with the Lake 22 fountain were mentioned, and they will be discussed at the ride around.
B. Follow-up Items
i. Lakes Condition
Lake conditions continue to improve. Field Manager Pepin stated that FloridAquatic has also been spraying back the Spikerush throughout the community. He stated that browning will occur over the next couple of months as the Spikerush dies off and begins to decompose.
ii. Club Install of 80 “Caution Wildlife” Signs along Shorelines
Field Manager Pepin reported that the signs had not been installed during his last field inspection. Vice Chair Hefti reported that they had been completed the day of the meeting.
iii. Lakes 11, 12 and 14 Aeration Repairs Update
Field Manager Pepin reported that there was a slight delay in getting repairs completed, because Premier Lakes is waiting for the compressor to arrive. Vertex has several compressor sizes on back order, which is causing the delay.
C. Project Tracking Logs
The log was submitted, and there were no questions.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Vice Chair Hefti stated that her HOA had requested information on the responsibilities and actions of CDDs, and she is preparing an information sheet on CDDs. District Manager Teague stated that he will ask staff to send information about CDDs to all of the Board.
TWELFTH ORDER OF BUSINESS Audience Comments
Tom Jankowski from 9083 Triangle Palm in Whispering Palms was online and stated that there is erosion along the shoreline of Lake 10 behind his home, and he asked if it was being addressed. District Manager Teague stated that Field Manager Pepin will investigate and contact him.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Supervisor Zajac, seconded by Chair Worthington, with all in favor, the meeting was adjourned at 3:06 p.m.
A Ride Around will be on September 27, 2023 at 8:00 a.m. (rescheduled for September 29, 2023 at 3:00 p.m.)
The Regular Meeting will be on October 23, 2023 at 2:00 p.m.