Colonial Country Club
Community Development District

The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on October 28, 2024 at 2:00 p.m. in the Activity Room of the Community Center at 9171 Independence Way in Fort Myers, Florida, and also via web conference.

Present and constituting a quorum were:

Tim Worthington – Chair
Sally Hefti – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Joe Zajac – Assistant Secretary

Also present were:

Cal Teague – District Manager, Premier District Management (PDM)
Mandie Rainwater – Assistant District Manager (PDM)

Attending remotely was:

Christopher Dudak – Client Services Manager, PDM

The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.

The Colonial Country Club Community Development District Meeting was called to order at 2:05 p.m. by Chair Worthington, and District Manager Cal Teague called the roll. All Board members were present. Also present was Mandie Rainwater, Assistant District Manager. Attending remotely was Christopher Dudak, the Client Services Manager.

There were no Audience comments on Agenda items.

A. Draft Regular Meeting Minutes for September 23, 2024

B. Draft Ride Around Meeting Minutes for September 25, 2024

A. Ride Around Follow-ups

i. Educational Signage Updates at the Hemingway Lane Entrance, Horse Creek Road, and Butterfly Gardens Discussion – New Proposal

District Manager Teague stated that Field Manager Pepin located 5 map files from Turrell & Associates, and they can recreate the illustrated signs for $729.81, with an additional $95 per hour to coordinate the production. The proposal to replace the two butterfly signs is at the cost of $323.50. Installation for all 7 signs is approximately $404, with an additional cost for any needed hardware.

The Board approved both proposals at the cost of $1,700.

Vice Chair Hefti noted that there are 2 dates listed for the CDD’s November meeting on the club website. Staff will ensure that only November 18th is listed.

A. Financial Report for September 2024

District Manager Teague noted that the District earned approximately $56,000 in interest this year, and not every resident took advantage of the 4% early payment discount. He also stated that the interfund transfer of $25,000 from the General Fund to the Debt Fund is completed.  The Budget was under the total revenue collected.

The Board accepted the financial report.

B. FEMA Appeals Update

The letter from FEMA was in the packet. District Manager Teague stated that the appeal for emergency debris cleanup for $8,542 was denied, and we are waiting for a response for cleaning and repairs to the stormwater system for $15,660. He stated that, essentially, they do not agree that the stormwater system serves the public by being connected to other public stormwater systems.  Another factor is that the facilities are not open to the public because of the entrance gates. He stated that this is in line with what we are seeing for CDDs across Florida. The Board accepted this and did not see any benefit in submitting further appeals.

C. Follow-up Letter to 9031 Prosperity Way; Silt Left in Lake

Staff sent a follow-up letter, which was provided as a handout, concerning the removal of the remaining silt, but there has been no reply. District Manager Teague suggested asking Field Manager Pepin or Gonzalo Ayres to clean up the silt and send the bill to the homeowners. The Board requested another notice letter stating that the District will clean it up after November 15th, if the resident has not already done so, and will send the bill to them.

D. Reminder: 4 Hours Ethics Training by December 31, 2024

This item is another reminder that the completion of the training is due by December 31st, and links are in the packet for those who have not completed it.  Beginning in January, 2025, another four hours of ethics training will need to be completed, because this is a yearly requirement.

A. Current Field Inspection Report

The field management report was reviewed and the following items were discussed:

• There is a broken catch basin top across from 10043 Oakhurst Way. Field Manager Pepin reported that he has discovered a contractor that will repair it, but he believes that the charge of $500 is excessive. The Board approved the repair.
• Vice Chair Hefti relayed that former Board member Tony DeSantis complimented the Board on the management of the stormwater system and how well rainwater receded during the rainy season and the hurricanes.
• The Board asked for a proposal for community-wide catch basin inspections.

B. Follow-up Items

i. Lake 28 Washout Repair Exposed Pipe

Field Manager Pepin stated that the repairs are still pending.

ii. Boardwalk Repairs Update

Field Manager Pepin stated that he anticipates that this will begin sometime in December or early January. Artistic Structures is behind schedule due to the higher water levels this summer and the recent hurricanes.

iii. 9122 Shadow Glen Lake Cleanup of Torpedo Grass, Spike Rush, and Cat Tails

Field Manager Pepin noted that the latest treatment to the littoral vegetation was completed on October 22^nd.  Pat Tohill sent a letter to the resident, which was included as a last-minute handout, indicating that he will arrange to mow the overgrowth in the areas owned by the HOA. One of the Supervisors noted that the resident stated in her email that she has seen the CDD contractors spraying the overgrowth of spike rush.

C. Project Tracking Logs

The Board had reviewed the logs, and there were no questions.

A. Anti Human Trafficking Affidavit on All Government Contracts

This is a new requirement, which states that all proposals, contracts, and renewals must contain a notarized affidavit stating that the contractor does not use forced labor. He stated that we will be adding this to new contracts with our frequently used contractors, but the burden of obtaining a notarized form from every contractor, regardless of the size of a proposal, will likely minimize the pool of willing contractors. District Manager Teague has delayed utilizing this with all vendors, in the hope that the state will provide some clarification on how this must be applied.

There was no report from Engineer Marshall.

Chair Worthington stated that Gary Anderson talked to the resident with the fountain request, and he convinced him that the cost and upkeep were not worth it, so the resident will no longer be submitting his request to the Board.

There were no Audience comments.

The next Regular Meeting is scheduled for November 18, 2024 at 2 p.m. in the Media Room.