Meeting Minutes for October 27, 2025
Colonial Country Club
Community Development District
A regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was scheduled for October 27, 2025 at 1:00 p.m. in the Media Room of the Colonial Country Club at 9181 Independence Way in Fort Myers, Florida, and also via web conference.
Supervisors present and constituting a quorum:
Sally Hefti – Chair
Giovanna Scuderi – Vice Chair
Joe Zajac – Assistant Secretary
Howard Klein – Assistant Secretary
Tim Worthington – Assistant Secretary
Also present were:
Cal Teague – District Manager, PDM
Mandie Rainwater – District Manager, PDM
Attending remotely were:
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order at 1:00 p.m., and District Manager Teague called the roll. Five Board members were present and constituted a quorum. Also present was District Manager Mandie Rainwater. Attending remotely was Client Services Manager Christopher Dudak.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Agenda was approved as presented.
On MOTION by Supervisor Worthington, seconded by Supervisor Klein, with all in favor, the Board approved the Agenda as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no audience comments on agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes for September 22, 2025
B. Draft Ride Around Meeting Minutes for September 24, 2025
District Manager Teague reported that Premier District Management has hired a new Recording Secretary to replace the previous Recording Secretary, who has retired.
On MOTION by Vice Chair Scuderi, seconded by Chair Hefti, with all in favor, the Board approved the Draft Regular Meeting Minutes for September 22, 2025, and the Draft Ride Around Meeting Minutes for September 24, 2025, as presented.
FIFTH ORDER OF BUSINESS Old Business
A. Pristine Lakes and Wetlands Cart Path Credit Update $5,000
At a prior meeting, Pristine Lakes and Wetlands accepted responsibility for damaging the Club’s cart path. The Club invoiced the district $5,145.04, which the district paid. Pristine Lakes and Wetlands agreed to reimburse the district up to $5,000 via work credits. Included in the handouts were two of the three proposals to be preformed against the $5,000 credit. Field Manager Pepin will provide the final proposal from Pristine when it is available.
The three proposals are:
- Butterfly Garden Improvements – $2,250: Task completed, and proposal provided.
- I-75 Exotic Cutbacks – $1,900.00: Task scheduled for November and proposal provided.
- Plant Removal behind 9026 Prosperity & Multiple Dead Tree Removal along Preserve Path – $850: Task Completed. – proposal not yet received.
SIXTH ORDER OF BUSINESS New Business
A. Discussion of Tony DeSantis Memorial
The Board discussed placing a memorial plaque on District property to honor the long and dedicated service of Anthony DeSantis, who had recently passed away. The Board authorized the purchase of a metal or plastic plaque, with wording to be drafted noting his dates of service. The plaque is to be attached to a bench on the first observation platform along the boardwalk. Chair Hefti suggested inviting Mr. DeSantis’s family to attend the plaque dedication. All related details will be researched and presented to the Chair for approval. The Attorney recommended keeping the expense minimal to avoid potential concerns regarding the use of public funds. The Board noted that Board members, as private citizens, would consider covering any cost overage, if necessary.
On MOTION by Supervisor Worthington, seconded by Supervisor Klein, with all in favor, the Board approved the purchase of the memorial plaque, with language to be approved by the Chair, to not exceed $500, with any overage to be funded with private funds, and the plaque is to be attached to a bench on the first observation platform of the boardwalk.
B. Stormwater System Inspection Proposals
Field Service Manager Pepin received three proposals to inspect the entire storm water management system utilizing a Remotely Operated Vehicle (ROV). Phases 1& 2 cover the golf course and are the most critical to be inspected due to the recent golf course renovations.
i. Estimate 1019: ROV Inspection of Entire Community
The cost for this would be $48,450.
ii. Estimate 1020: Visual Inspection and ROV for Pipe Ends of Entire Community
This inspection would be limited to a visual review of the pipe inlets and catch basins using a camera. It would not detect any blockages or damages within the stormwater pipes themselves, as the camera would not travel through the pipes. The cost for this would be $15,000.
iii. Estimate 1021: ROV Inspection in Three Phases
In the packet was a map divided into three phases. The cost for this would be: Phase 1: $19,100; Phase 2: $15,550; and Phase 3: $13,800.
Following discussion, the Board selected Estimate 1021, to be revised with the following changes: Phases 1 and 2 will be completed this year for a total of $34,650, and Phase 3 will be completed the following year for $13,800. Once the amended proposal is received, the Chair or District Manager is authorized to sign it.
On MOTION by Supervisor Worthington, seconded by Supervisor Klein, with all in favor, the Board approved and amended proposal with Phases 1 and 2 to be completed this year for a total of $34,650, and with Phase 3 to be completed the following year for $13,800.
SEVENTH ORDER OF BUSINESS District Manager
A. Financial Report for September 2025
The report was included in the last-minute handouts. District Manager Teague noted that the final financial report for FY 2025 showed the District ended the year with a Fund Balance of nearly $675,000. Of this amount, $540,000 has been reserved for the boardwalk and $75,000 for emergencies. Revenue exceeded the budgeted amount by $20,000, primarily due to interest earnings. Major expenses for the year included R&M Preserves, with over $25,000 spent on boardwalk handrails, and $43,000 for stormwater inspection and cleaning, both exceeding their FY 2025 budget allocations. Overall, Premier District Management projected the District to end the year with a positive balance of approximately $29,000.
Supervisor Klein commented that the boardwalk replacement will ultimately cost more than the $540,000 currently reserved and opined that the District may not be able to allocate additional funds toward the boardwalk this year. He emphasized that spending in the coming year may need to be tighter. Depending on expenditures in FY 2026, the Board may want to consider an assessment increase in FY 2027. If the current boardwalk lasts another ten years, the funds currently used for debt service payments could be redirected to reserves once the bond is paid off in 2033, which is seven years from now.
The Board accepted the financial report.
On MOTION by Supervisor Klein, seconded by Supervisor Worthington, and with all in favor, the Board accepted the September 2025 Financial Report, as presented.
B. FY 2025 Goals “Report Card”
Last month the Board approved the new Goals and Objectives document for FY 2026. This is the report generated on the prior FY and noted that all goals were achieved. This has been posted on district’s website per Florida Statutes.
C. Master Board Rules on Managing Pool Discharges Update
As noted prior to the meeting, Rob Podley, General Manager at Colonial Country Club suggested that the Master HOA send an email blast, once the snowbirds return, to inform all homeowners that the change to the Master Association rules regarding pool discharges and pool renovations had been approved. The notice will remind homeowners that it is their responsibility to be aware of and comply with the rules requiring city permitting and proper discharge of pool water. Staff will follow up with to confirm that the email has been sent.
District Manager Teague informed the Board that he will be stepping back from running meetings moving forward. Newly Certified District Manager Mandie Rainwater will assume responsibility for conducting future meetings, while Client Services Manager Chris Dudak will continue to serve as the primary administrative support. District Manager Teague will remain in an advisory capacity for a period of time and expressed full confidence that District Manager Rainwater and her team will continue to deliver the personalized and excellent support the District has come to expect from Premier District Management.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
If the Board has any questions regarding the field report, they were advised to contact staff after the meeting. A few items were discussed during the meeting:
- District Manager Teague noted that some littorals, including Spike Rush, had been damaged by overspray. FloridAquatic was directed to be more selective in future weed treatments.
- Earlier in the meeting, District Manager Teague had reported that the Lake 50 fountain was back online.
B. Follow-up Items
i. Stormwater System Cleaning Pipes between 3-4, 5-6, 151-150, and 185-184
Field Manager Pepin reported that all pipes have been cleaned out except those between 3–4 and 5–6. A catch basin in this area had been buried during the golf course renovation, and Patrick Tohill was asked to uncover it. This task is expected to be completed soon, after which the contractor will clean out the remaining lines. Supervisor Zajac inquired whether the catch basin would need to be raised afterward, and District Manager Teague confirmed this.
C. Project Tracking Logs
There were no comments on the logs.
NINTH ORDER OF BUSINESS Attorney
There was no update from the attorney.
TENTH ORDER OF BUSINESS Engineer
There was no report from the engineer. However, it was noted by District Manager Teague that staff coordinate with the engineer before each meeting and only ask her to attend when there is current business for her to address, to save the district money.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
- Supervisor Zajac asked about a FIA insurance statement he received, and Client Service Manager Dudak explained that it was supporting material for invoices that the Board receives each month with the financial report.
- Supervisor Worthington reminded staff that he should not be paid this month to compensate for his erroneous payment last month for the ride around meeting that he did not attend.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no audience comments.