Meeting Minutes for October 26, 2020
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held via web conference on Monday, October 26, 2020 at 2 p.m.
Attending via web conference authorized by Executive Order 20-69 waiving the quorum requirement were:
Tony DeSantis – Chair
Joseph Zajac – Vice Chair
Sally Hefti – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Tim Worthington – Assistant Secretary
Also attending via web conference were:
Cal Teague – District Manager
Chris Pepin – Field Manager
Christopher Dudak – Assistant to the District Manager
Nancy Dudak – Premier District Management
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District meeting was called to order and the District Manager called the roll. All Board members were present for today’s meeting by web conference. Also present by web conference were the Assistant to the District Manager Christopher Dudak, Field Manager Chris Pepin and Nancy Dudak, PDM.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Agenda was reviewed and no changes were requested.
On MOTION by Vice Chair Zajac, seconded by Supervisor Worthington, with all in favor, the Agenda was approved as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There being none, the next Order of Business followed.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes from September 28, 2020
The draft meeting Minutes from September 28, 2020 were reviewed.
On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all in favor, the draft meeting Minutes from September 28, 2020 were approved as submitted.
FIFTH ORDER OF BUSINESS Old Business
A. Aerator Installation Lake 28 Update
The District Manager commented that the signed proposal and deposit check were sent to Solitude and the equipment was ordered. He said that installation should begin within a couple of weeks. The Field Manager commented that it might need another circuit breaker. He is waiting to hear from Solitude for verification.
SIXTH ORDER OF BUSINESS New Business
A. Algae in Lake Ends Investigation
The Board identified where algae is most prevalent at the end of the lakes which resulted in many resident complaints. This is a common problem in the summer. Lake & Wetland Management can focus on these areas for treatment which were identified on a map and will be sent to the Field Manager. He will identify priority areas for future inspections.
SEVENTH ORDER OF BUSINESS District Manager
A. Financial Statements for September 2020
The Board reviewed the September 2020 Financial Statements.
On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all in favor, the Board accepted the Financial Statements for September 2020.
B. FEMA Required Contract Language
The District Manager explained that FEMA requested an amendment to the PDM contract that requires that any contracts awarded that exceed $100,000 must include a certificate of compliance with the Byrd Anti-Lobbying Amendment. The Board discussed authorizing the Attorney to amend their contract to include this language and the Chair to sign it.
On MOTION by Supervisor Worthington, seconded by Vice Chair Zajac, with all in favor, the Board authorized the Attorney to include the FEMA requested contract language as an amendment to the PDM contract. This will require any contracts awarded that exceed $100,000 include a certificate of compliance with the Byrd Anti-Lobbying Amendment. The Board also authorized the Chair to sign it.
EIGHTH ORDER OF BUSINESS Field Manager
A. Field Report for October
The Field Manager reviewed his report with the Board and the following actions or requests were authorized:
- Lake & Wetland Management has been treating a lot of spikerush in the community. New algae may form in those areas, which is a normal part of the treatment process.
- Supervisor Scuderi spoke to the landscaper about lawnmower ruts and they said they would take care of them. The Field Manager reported that he found some new mower ruts. The Board asked that a letter be sent from the District to Greencare to be more careful when mowing.
- The Chair mentioned that there are rotted signposts that have to be replaced and there were no objections.
- The Board agreed that the educational signs need to be cleaned.
- The Field Manager reported that there was an aerator that was down, and it was rebuilt.
- He also reported that a new compressor unit for Lakes 2 & 3 should be working now.
- Vice Chair Zajac reported that Lakes 21 and 50 are continuous problem areas. The Field Manager will ensure that Lake & Wetland Management is monitoring them.
- The Chair also mentioned that mold on the Boardwalk should be sanded and stained.
On MOTION by Vice Chair Zajac, seconded by Supervisor Scuderi, with all in favor, the Board approved the sanding and staining of the Boardwalk to remove mold.
B. Follow-Up Items
i. Littoral Planting Lake 14
Lake & Wetland Management planted the hybrid canna several days past the deadline at no charge to the CDD.
C. Project Tracking/Maintenance Log
There was nothing to report on the maintenance log.
NINTH ORDER OF BUSINESS Attorney
There was no report from the Attorney, but the District Manager said that the Governor has not extended the Executive Order to meet virtually, so the next meeting will be live. The Chair said they will wear masks when they meet in the Community Center. The District Manager said he is looking into setting up a concurrent virtual meeting, which would require that only three board members would have to be at the live meeting for a quorum.
TENTH ORDER OF BUSINESS Engineer
There being none, the next Order of Business followed.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There being none, the next Order of Business followed.
TWELFTH ORDER OF BUSINESS Audience Comments
There being none, the next Order of Business followed.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further Orders of Business and,
On MOTION by Vice Chair Zajac, seconded by Supervisor Hefti, with all in favor, the meeting was adjourned at 2:39 p.m.
Next Meeting: November 16, 2020 at 2 p.m.