Meeting Minutes for November 28, 2022
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on November 28, 2022 at 2 p.m. at the Colonial Country Club Media Room in the Ballroom at 9171 Independence Way in Fort Myers, Florida and also via phone conference.
Present and constituting a quorum were:
Joseph Zajac – Chair
Tim Worthington – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Sally Hefti – Assistant Secretary
Also present was:
Cal Teague – District Manager, Premier District Management (PDM)
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order and District Manager Teague called the roll. All Board members were present. Also present was Cal Teague, District Manager.
SECOND ORDR OF BUSINESS Post-Election Supervisors Oaths of Office for Seats 1, 2, and 3
The Oath of Office was administered to Supervisors Sally Hefti for Seat 3, Chair Joseph Zajac for Seat 2, and Vice Chair Tim Worthington for Seat 1, and the copies of the Oath of Office were signed and returned.
THIRD ORDER OF BUSINESS Board Reorganization Resolution 2023-01
Upon nomination, the Chair and Vice Chair were selected.
On MOTION by Chair Zajac, seconded by Vice Chair Worthington, with all in favor, the Board approved Resolution 2023-01 establishing Vice Chair Worthington as Chair, and Supervisor Hefti as Vice Chair, with all other officers remaining the same, and Supervisors Zajac, Scuderi, and Klein being Assistant Secretaries.
Chair Worthington stated that he will be out of town approximately 4 weeks in the summer, and will attend via web conference. District Manager Teague stated that Vice Chair Hefti will perform the duties of Chair in his absence.
FOURTH ORDER OF BUSINESS Approval of the Agenda
On MOTION by Chair Worthington, seconded by Vice Chair Hefti, with all in favor, the Board accepted the Agenda, as submitted.
FIFTH ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
SIXTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes – Ride Around from September 21, 2022
B. Draft Regular Meeting Minutes from September 26, 2022
C. Draft Regular Meeting Minutes from October 24, 2022
On MOTION by Supervisor Scuderi, seconded by Supervisor Zajac, with all in favor, the Board approved the Draft Regular Meeting Minutes – Ride Around from September 21, 2022, the Draft Regular Meeting Minutes from September 26, 2022, and Draft Regular Meeting Minutes from October 24, 2022
SEVENTH ORDER OF BUSINESS Old Business
A. Aerator Installation for Lakes 18 & 7, 10 & 33 Proposals Update
District Manager Teague stated that Field Manager Pepin had not received a 2nd proposal from Crystal Clear Fountains, and Chris felt that they might be overwhelmed with the projects resulting from Hurricane Ian. Chris is not completely confident in their maintenance efforts, and he will evaluate their work on aerator equipment after the first maintenance project is complete. Chris also stated that he has not been able to secure an electrician to complete the electric portion of the project. Chair Worthington recommended that Chris contact Charlie Henable from Maintenance for assistance in obtaining electrical services.
B. FY 2023 Lake Erosion Update
Chris had requested the identification of the lakes which the Board would like them to restore, and the Board stated that it is a portion of Lake 10 & all of Lake 22.
District Manager Teague stated that he recommends geo tube, but small stones and littorals could be installed. Chris stated that sod will be placed to the water’s edge on Lake 22.
The Board reported that the geo tube on Lake 22 is visible and deflated.
C. Update on New Lake Maintenance Contracts
Chris reported that he has only received a completed contract from FloridAquatic, but not from Crystal Clear Fountains or Aqua Preserve.
EIGHTH ORDER OF BUSINESS New Business
There was no New Business.
NINTH ORDER OF BUSINESS District Manager
A. Hurricane Ian Damages Update
District Manager Teague stated that Sewer Viewer can inspect the stormwater system for $7,400, and if scoping is needed, they can perform that.
District Manager Teague stated that administrative costs for filing claims to FEMA will be $65 per hour, and $300 per hour for a consultant, if needed. FEMA allows 5% reimbursement for administrative costs, which is above and beyond other claims.
He expects the final cost for community repair and replacement to be approximately $25,000. This can be submitted to FEMA.
On MOTION by Supervisor Zajac, seconded by Vice Chair Hefti, with all in favor, the Board approved $65 per hour for staff to submit claims to FEMA, and $300 per hour for a consultant, if needed.
B. Financial Report for October 2022
District Manager Teague reviewed the Financials, and the available funds at the end of Fiscal Year 2022 were discussed, with more to be available when the assessments start coming in.
District Manager Teague was asked, and he stated that CD’s are an option, but they need to be with a Qualified Public Depository (QPD). He stated that if a CD is taken over a period of time there will not be flexible options if funds are needed. He stated that the District funds are kept in an interest bearing money market, which allows transfers or use of the funds without penalties. He stated that it was paying a similar rate of interest on those funds, and he recommended not to invest in CD’s.
On MOTION by Supervisor Klein, seconded by Chair Worthington, with all in favor, the Board approved the Financials for October 2022, as presented.
C. FEMA Application
This was discussed and acted on previously.
D. Fiscal Year 2022 Budget Amendment and Resolution 2023-02
District Manager Teague stated that the auditor requires budget amendment approval for the Budget, and District Manager Teague specified that the amendment included the decrease in legal and engineering expenses, the adjustment for the lake erosion project, and the adjustment of the amount taken out of the reserves for lake erosion repair and restoration.
On MOTION by Supervisor Klein, seconded by Vice Chair Hefti, with all in favor, the Board approved Resolution 2023-02 allowing for the Fiscal Year 2022 Budget amendment, as proposed.
TENTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
District Manager Teague and the Board reviewed Field Manager Pepin’s report:
The report noted the spike rush that is present in a couple lakes.
The Board requested that Chris clean up the butterfly garden, and District Manager Teague stated that the cleanup can be submitted to FEMA, because it was storm related.
The washouts behind Hemingway were discussed, and it was stated that this could be because the geo tube had not been installed yet.
Reparations to all the lakes in one year was discussed, and the Board requested that Chris get an amended bid for Lake 21.
i. Follow-up Items
There were no follow-up items.
ii. Project Tracking/Maintenance Log
This was included in the packet.
ELEVENTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TWELFTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
THIRTEENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor Requests or Comments.
FOURTEENTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
FIFTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Hefti, seconded by Supervisor Zajac, with all in favor, the meeting was adjourned at 3:10 p.m.
The Next Regular Meeting will be on December 19, 2022 at 2:00 p.m.