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Meeting Minutes for May 23, 2022

Colonial Country Club
Community Development District

The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on May 23, 2022 at 2 p.m. at the Colonial Country Club Activity Room in the Community Center at 9171 Independence Way in Fort Myers, Florida and also via phone conference.

Present and constituting a quorum were:

Joseph Zajac – Chair
Tim Worthington – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Sally Hefti – Assistant Secretary

Also present (or attending via web conference) were:

Cal Teague – District Manager, Premier District Management (PDM)
Chris Pepin – Field Manager, Community Field Services
Tim Kreft – HOA Facilities Committee
Gaby Novak – Project Specialist, PDM
Residents

The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.

FIRST ORDER OF BUSINESS Call to Order and Roll Call

The Colonial Country Club Community Development District Meeting was called to order and District Manager Teague called the roll. All Board members were present, with Supervisor Klein participating via web conference. Also attending were Cal Teague, the District Manager, and Tim Kreft of the HOA Facilities Committee. Chris Pepin, the Field Manager, Several Residents, and Gaby Novak of PDM attended via web conference.

On MOTION by Supervisor Hefti, seconded by Vice Chair Worthington, with all in favor, the Board accepted Supervisor Klein’s attendance via web conference, due to unforeseen circumstances.

SECOND ORDER OF BUSINESS Approval of the Agenda

Add 5A Trimming Behind Horse Creek

On MOTION by Supervisor Scuderi, seconded by Supervisor Hefti, with all in favor, the Board accepted the Agenda, as amended.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

Patricia Gira commented on a drainage concern behind the condos. The Board agreed to look at the area during their ride around on June 15, 2022. A contact person is at 10113 Colonial Country Club Boulevard, Building 2204.

FOURTH ORDER OF BUSINESS Approval of Meeting Minutes

A. Draft Meeting Minutes from April 25, 2022

Line 59 – Strike “when we will” and insert “if it makes sense to”
Line 60 – Change “bond” to “debt to Pulte”

On MOTION by Supervisor Scuderi, seconded by Vice Chair Worthington, with all in favor, the Board accepted the Draft Meeting Minutes from April 25, 2022, as amended.

FIFTH ORDER OF BUSINESS Old Business

A. Trimming Behind Horse Creek

Field Manager Pepin was contacted by the HOA and asked to trim back the trees and shrubs in the backyards and those bordering the upper wetland area outside the preserve walkway. He estimated that it would take up to three days to perform the task.

On MOTION by Supervisor Hefti, seconded by Supervisor Klein, with all in favor, the Board approved the trimming of trees and shrubbery in the backyards and the upper wetland area, after inspection during the June 15, 2022 ride around, not to exceed $2,000.

SIXTH ORDER OF BUSINESS New Business

A. Review of Walkway Maintenance

Maintenance around the preserve and possible courses of action were discussed at the last meeting. There was discussion at this meeting on what was seen from an aerial view of the area from the property appraiser’s website, and what was preserve and what was not. The Board delayed a decision until an investigation of the area could be done during the ride around.

B. Review of Lake Conditions

Chris recommended that the aeration program be expanded, and he identified the lakes currently without aeration as Lakes 7, 10, 18, 21, 22, 33, and 70. After discussion, the Board decided to have aeration installed on Lakes 7, 10, 18, and 33, and they requested that Chris draw up proposals for this project.

SEVENTH ORDER OF BUSINESS District Manager

A. Resolution 2022-02 Requesting the County to Conduct the Elections

On MOTION by Vice Chair Worthington, seconded by Supervisor Hefti, with all in favor, the Board approved Resolution 2202-02 requesting the County Supervisor of Elections to conduct the upcoming elections.

B. Financial Reports for April 2022

District Manager Teague reviewed the Financials.

On MOTION by Supervisor Klein, seconded by Supervisor Scuderi, with all in favor, the Board accepted the Financial Reports for April 2022, as presented.

C. Fiscal Year 2023 Budget

After District Manager Teague reviewed the draft Budget, the Board made no changes, and it was approved with no assessment increases.

i. Resolution 22022-03 Setting Budget Public Hearing

On MOTION by Supervisor Hefti, seconded by Vice Chair Worthington, with all in favor, the Board approved Resolution 2022-03 accepting the tentative Fiscal Year 2023 Budget, and setting a Public Hearing for August 22, 2022.

EIGHTH ORDER OF BUSINESS Field Manager

A. Field Report

Field Manager Pepin reviewed his inspection report, and the following comments were made and approval given:

New littoral growth is present on most of the lakes, and they will be addressing the spike rush on Lake 8. The Board requested that he investigate the spike rush on Lake 31.

On Lakes 15 and 16 the aerators have water in the compressor box, which is tripping the GFI. The Board suggested that he drill holes in the bottom to allow the water to drain, and Chris will have this completed.

The fountain at Lake 28 is now running, and they had extended the underwater cable and made adjustments to the pump.

A letter will be sent to the homeowner at 9923 Horse Creek Road, who is throwing palm fronds onto the lake bank, and a copy will be sent to their HOA President.

Chris will be repairing small washouts where they are needed, and the erosion repairs are currently being completed.

There was discussion on the butterfly gardens, and the Board would like red mulch placed there when it is replanted. Chris will investigate whether it is possible to add some irrigation to the area.

B. Follow-up Items

i. Shoreline Restoration Project Updates

American Shoreline Restoration is currently working on Lake 6. Chris had contacted HOA Presidents about the project and asked if they can have their landscapers and irrigation personnel check existing sprinklers to be sure that they can reach the new sod. Chris stated that there might be small charges to the CDD, if different spray heads are needed, or if additional spray heads need to be installed. The Board did not object to this.

ii. Golf Course Washout Repairs Lake 7 Updates

This project is scheduled to be completed by Community Field Services on June 1, 2022 when the golf course is closed.

iii. Stormwater Structure Cleaning Update

Sewer Viewer is approximately 70% complete with this project.

C. Project Tracking/Maintenance Logs

NINTH ORDER OF BUSINESS Attorney

There was no report from Attorney Greg Urbancic.

TENTH ORDER OF BUSINESS Engineer

There was no report from Engineer Sam Marshall.

ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments

Chair Zajac has asked Patrick to come to next month’s meeting to report on the progress of the golf course renovation and how it might affect the lakes.

TWELFTH ORDER OF BUSINESS Audience Comments

Tim Kreft suggested that a copy of the letter to the homeowner placing palm fronds on the lake bank be sent to the main office for their records.

THIRTEENTH ORDER OF BUSINESS Adjournment

On MOTION by Chair Zajac, seconded by Supervisor Hefti, with all in favor, the meeting was adjourned at 3:12 p.m.

A Ride Around Workshop will be on June 15, 2022 at 8:00 a.m.
The Next Regular Meeting will be on June 27, 2022 at 2:00 p.m.

Secretary/Assistant Secretary
Chair/Vice Chair