Meeting Minutes for May 19, 2025
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on May 19, 2025 at 2:00 p.m. in a Break Room of the Colonial Country Club Community Center at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present and constituting a quorum were:
Sally Hefti – Chair
Giovanna Scuderi – Vice Chair
Joe Zajac – Assistant Secretary
Howard Klein – Assistant Secretary
Attending remotely was:
Tim Worthington – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Attending remotely was:
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order at 2:03 p.m., and District Manager Cal Teague called the roll. Four Board members were present, and Supervisor Worthington attended remotely. Christopher Dudak, the Client Services Manager, attended remotely.
On MOTION by Supervisor Zajac, seconded by Supervisor Klein, with all in favor, the Board approved Supervisor Worthington’s attendance remotely.
Supervisor Worthington mentioned that he will not attend the Ride Around community assets inspection on June 4th, as he will not be in the community at that time.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Chair Hefti, seconded by Supervisor Worthington, with all in favor, the Board approved the Agenda, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes for April 28, 2025
Two changes were suggested:
- Field Manager Pepin attended the April meeting in person and should be added.
- Line 49 motion was incorrect: the Board approved the mulch option, not the pine straw option.
Staff are to ensure that the Minutes for next month refer to the Ride Around scheduled for June 4th.
The Minutes were approved as amended.
On MOTION by Supervisor Zajac, seconded by Supervisor Klein, with all in favor, the Board approved the April 28, 2025 Draft Regular Meeting Minutes, as amended.
FIFTH ORDER OF BUSINESS Old Business
There was no Old Business.
SIXTH ORDER OF BUSINESS New Business
A. Hurricane Cleanup Preauthorizations
Field Manager Pepin asked for signed authorizations from two contractors to have on file in the event that the area is hit by a hurricane and cleanup is required. Pristine Lakes and Community Field Services are the proposed vendors, and Field Manager Pepin will manage if his company or Pristine perform any cleanup work. This mitigates the need to search for contractors in the immediate aftermath, when contractors may be scarce. These were approved, with the caveat that Field Manager Pepin alone is to decide if Pristine can work, and that he authorizes and manages whatever work they do.
On MOTION by Supervisor Worthington, seconded by Supervisor Klein, with all in favor, the Board approved both pre-authorizations to perform cleanup after a named storm, contingent on the Field Manager alone deciding if Pristine Lakes can perform cleanup, and that he authorizes and manages whatever work they do.
SEVENTH ORDER OF BUSINESS District Manager
A. Financial Report for April 2025
District Manager Teague noted that the District is 97% to 98% collected. The Financial Report was approved as presented.
On MOTION by Supervisor Klein, seconded by Supervisor Zajac, with all in favor, the Board accepted the April 2025 Financial Report, as presented.
B. FY 2026 Proposed Budget
District Manager Teague explained that the assessment collections amount of $458,314 is the net of discounts and collection fees. This Proposed Budget has no increase in assessments.
Supervisor Klein handed out a worksheet wherein he modified the various 2025 actuals and the Fiscal Year 2026 Budget allocations, without changing the total expenditure. He modified the projections for 2025 to reflect actuals through April instead of February. He also made changes to the 2026 Budget, such that no contribution to Reserves for the Boardwalk is made in order to reallocate it to other line items.
After discussion, the Board approved Supervisor Klein’s version of the Proposed Fiscal Year 2026 Budget.
On MOTION by Supervisor Klein, seconded by Chair Hefti, with all in favor, the Board approved the Proposed Fiscal Year 2026 Budget presented by Supervisor Klein.
i. Resolution 2025-02 Adopt Proposed Budget and Set Public Hearing
This Resolution was approved, and the public hearing date was set for August 25, 2025.
On MOTION by Supervisor Klein, seconded by Supervisor Worthington, with all in favor, the Board approved Resolution 2025-02, adopting the Proposed Budget and setting the Public Hearing for August 25, 2025.
C. Notice to Master: Refinishing Residential Pools
District Manager Teague stated that he and Chair Hefti will attend the Master Association meeting after the CDD Board meeting today to request the Master to change the rules of the ARC, to authorize them to manage pool refinishing projects along with their management of pool construction projects.
D. 2025 Arbitrage Report
District Manager Teague stated that this was a clean report, reporting negative arbitrage. He explained that the District bonds are limited to a certain maximum percentage of interest that can be earned before rebates must be made. The total amount of the Series 2013 Bond reissue was $16,860,000. This report was accepted as presented.
On MOTION by Supervisor Klein, seconded by Vice Chair Scuderi, with all in favor, the Board approved the 2025 Arbitrage Report, as presented.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
The Field Report was presented, and the following was discussed:
- The lakes with low ratings have an issue of turbidity likely caused by the golf course renovations that are disturbing water quality.
- The June 4th Ride Around meeting will be confirmed by Supervisor Zajac, who will ensure golf cart availability, and will ask Partick Tohill to attend the Ride Around to explain construction impacts on the lakes.
- There was a question about new bulkheads on Lakes 7 and 18, and if they were or were not in the plan presented to the District by the Club.
- The Lake 50 fountain is not functioning as the capacitor melted, and it is being replaced.
- Page 62 – a turbidity curtain on Lake 9 needs to be restored to floating.
B. Follow-up Items
i. Boardwalk Repairs Update
Field Manager Pepin noted that all boardwalk repairs have been completed, including cleaning the benches. Artistic Structures will need to return to fix the raised boards caused by the Cypress tree growing underneath it.
ii. Lake 11 Shoreline Restoration Update
Field Manager Pepin reported that repairs to the berm are beginning on Monday, May 19th.
iii. Lake 22 Sod Repairs Update
Field Manager Pepin noted that additional sod will be delivered at the same time as the new sod for the Lake 11 shoreline.
iv. Stormwater System Cleaning Pipes between 3-4, 5-6, 151-150, and 185-184
Field Manager Pepin noted that this cleaning is scheduled to be completed between May 28th and 30th.
v. Butterfly Garden Improvements
Field Manager Pepin noted that these are tentatively scheduled to be completed by the end of the month.
C. Project Tracking Logs
This was discussed above during the Fiscal Year 2026 Budget item.
NINTH ORDER OF BUSINESS Attorney
A. Engineering Services Contract
In the handouts were the changes made during negotiations, which were minimal, and pertained to cyber insurance and the process and timing for renegotiating rates. District Manager Teague noted that he got them to provide the government rate sheet, which reduced the hourly rates for many services. The Chair was authorized to sign the contract.
On MOTION by Supervisor Zajac, seconded by Chair Hefti, the Board approved the contract with AIM Engineering u0026amp; Surveying, Inc., with the Chair authorized to sign.
TENTH ORDER OF BUSINESS Engineer
There was no Engineer report.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Supervisor Zajac asked staff to ensure that the May Minutes refer to the Ride Around assets inspection meeting scheduled for June 4th at 8 a.m.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.