Meeting Minutes for March 25, 2024
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on March 25, 2024 at 2:00 p.m. in the Activity Center of the Community Center at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present and constituting a quorum were:
Tim Worthington – Chair
Sally Hefti – Vice Chair
Giovanna Scuderi – Assistant Secretary
Howard Klein – Assistant Secretary
Joe Zajac – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Attending remotely:
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order at 2:01 p.m., and District Manager Teague called the roll. All Board members were present. Also attending was Cal Teague, the District Manager. Participating remotely was Christopher Dudak of PDM.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Vice Chair Hefti, seconded by Supervisor Zajac, with all in favor, the Board accepted the Agenda, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for February 26, 2024
Line 15: Change “Unintelligible” to “inaudible” to avoid the possibility of insult.
On MOTION by Supervisor Klein, seconded by Chair Worthington, with all in favor, the Board approved the Draft Regular Meeting Minutes for February 26, 2024, as amended.
FIFTH ORDER OF BUSINESS Old Business
There was no Old Business.
SIXTH ORDER OF BUSINESS New Business
A. Proposal for Damaged Fencing between Lakes 11 and 60
District Manager Teague stated that Field Manager Pepin contacted Carter Fence and Eagle Fence, but he has not received a proposal as of yet.
SEVENTH ORDER OF BUSINESS District Manager
A. FEMA Appeal
District Manager Teague reported that we are waiting for the Florida Department of Emergency Management to submit its recommendation on behalf of the CDD to FEMA. They have until April 15, 2024 to submit it.
B. Financial Report for February 2024
The Financials were presented, and District Manager Teague stated that roughly 95% of the assessments has been received. The financial report was approved as presented.
Supervisor Zajac asked if the Board should be concerned that Artistic Structures will not repair the Boardwalk before the beginning of the rainy season. The Board noted that it had requested the repairs to start in April, but it was stated that the delay is not a concern. Chair Worthington stated that the need for repairs is not critical from a safety perspective.
On MOTION by Supervisor Klein, seconded by Supervisor Scuderi, with all in favor, the Board accepted the Financials for February 2024, as presented.
C. Fiscal Year 2023 Financial Audit
Supervisor Klein stated that he is pleased with the new auditor and their responsiveness to his requests. He stated that the auditor had adjusted the previous year’s audit by $150,000 to the District’s benefit, and a change to fixed assets and depreciation, per his concerns. He stated that they also did not know what the Board had allocated in Fiscal Year 2023 to the Boardwalk fund, and they adjusted it, based on his feedback. The Fiscal Year 2023 Audit report was accepted as presented and the Chair was authorized to sign the AFR.
On MOTION by Supervisor Klein, seconded by Vice Chair Hefti, with all in favor, the Board accepted the Fiscal Year 2023 Financial Audit, with the Chair authorized to sign the AFR.
D. FY 2025 Draft Budget Discussion
District Manager Teague stated that a draft of the Proposed Budget will be presented at the April 22, 2024, meeting. He asked that the Board submit any items that they would like to include in the Budget.
He stated that he sees no need for an assessment increase, and there is room to set money aside for future Boardwalk needs. Supervisor Zajac asked if the golf course renovations at the lakes will affect the CDD’s Budget, perhaps regarding bulkheads or erosion control. Chair Worthington stated that he is waiting on the final project description from Pat Tohill for CDD review.
E. Resolution 2024-02: County Run Elections
District Manager Teague stated that this resolution is executed every election year to authorize the County to run Supervisor elections. It also states that Giovanna Scuderi in Seat 4, and Tim Worthington in Seat 5, are up for election in November. The resolution was approved.
On MOTION by Chair Worthington, seconded by Supervisor Scuderi, with all in favor, the Board approved Resolution 2024-02, authorizing the Lee County Supervisor of Elections to administer the District’s elections.
F. Resolution 2023-01a: Correction of 2023-01 Electing Jennifer Miller as Assistant Treasurer
District Manager Teague stated that Jennifer Miller was erroneously appointed to Assistant Secretary rather than to Assistant Treasurer, and this corrects that resolution retroactively. The resolution was approved.
On MOTION by Supervisor Zajac, seconded by Supervisor Scuderi, with all in favor, the Board approved Resolution 2023-01a designating that Jennifer Miller is appointed as Assistant Treasurer rather than Assistant Secretary.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
Field Manager Pepin’s report was included in the packet and the following was discussed:
Field Manager Pepin reported that the Spike Rush beyond the approved 5-foot width has been sprayed.
He stated that FloridAquatic will be notified to pick up trash, per their contract.
District Manager Teague noted that several aerator repairs have been completed.
Field Manager Teague stated that Pristine Lakes will be asked to investigate a small sinkhole in the shoreline as a possible washout, or a broken sprinkler head.
He reported that the next quarterly preserve maintenance event for the large preserve is in May, with the smaller preserve area maintenance scheduled in August. Someone has trimmed a large number of pines and branches, which will be removed.
Chair Worthington mentioned that some vines and dead trees need to be cut down at the end of Horse Creek and Country Club Boulevard, by the pickleball courts.
Supervisor Zajac asked if the two Links Drive resident complaints, on the last page of the Field Report, refer to the same compressor.
B. Follow-up Items
i. Fencing Repairs on 9016 – 9024 Shadow Glen Way Update
Field Manager Pepin reported that payments have been submitted, and they are waiting for the fence contractor to complete the repairs.
ii. Lake 50 Fountain Replacement
He reported that this fountain replacement was installed before the last meeting, but the fountain was not running at the date of that meeting. The project is now 100% complete. The replacement light unit was replaced a few weeks ago.
iii. Boardwalk Maintenance
He stated that the signed proposal had been returned to Artistic Structures after the February meeting, and Travis Pritchett told us that, due to his schedule, they cannot address the Boardwalk maintenance until October or November 2024.
C. Project Tracking Logs
The log was submitted, and there were no questions.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor requests or comments.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.