Colonial Country Club
Community Development District

The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on January 27, 2025 at 2:00 p.m. in the Activity Room of Colonial Country Club Community Center at 9171 Independence Way in Fort Myers, Florida, and also via web conference.

Present and constituting a quorum were:

Sally Hefti – Chair
Giovanna Scuderi – Vice Chair
Tim Worthington – Assistant Secretary
Joe Zajac – Assistant Secretary
Howard Klein – Assistant Secretary

Also present were:

Cal Teague – District Manager, Premier District Management (PDM)
Don McCarroll – Resident
Barry Gentile – Resident

Attending remotely was:

Christopher Dudak – Client Services Manager, PDM

The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.

The Colonial Country Club Community Development District Meeting was called to order at 2:00 p.m., and District Manager Cal Teague called the roll. All Board members were present. Also in attendance were Residents Don McCarroll and Barry Gentile. Christopher Dudak, the Client Services Manager, attended remotely.

There were no Audience comments on Agenda items.

A. Draft Regular Meeting Minutes for December 16, 2024

There was no Old Business.

There was no New Business.

A. Financial Report for December 2024

District Manager Teague noted that the District assessments are over 85% collected. The current interest rate is at 4.35%, and interest income is over what was budgeted. The fund balance is $963,000. Supervisor Klein noted that they are over budget on the Audit, R&M Stormwater System, and NPDES Program line items. The financial report was accepted as presented.

There was some Board discussion on the ownership of the roads in the District. District Manager Teague explained that the CDD bond paid for removal of dirt when installing the stormwater ponds, for example, and the dirt went under the roads, and it was the largest expense on the developer bond. However, the Master paid for the roads themselves, and the ownership and maintenance lies solely with them.

B. FEMA Appeals Update

District Manager Teague stated that the stormwater system is the second project that was appealed, and this was also denied. There are no other projects awaiting consideration. We expected that the application and appeal would be rejected also on the fact that the District is not open and accessible to people other than residents, and that the facilities only serve the residents of the District. The Board asked staff to submit a second and final appeal on the stormwater system project.  Client Services Manager Dudak explained that the final appeal deadline is February 15, 2025. The deadline for the other project has passed.

C. Benchmark Quarterly Analysis and Simplified Report

District Manager Teague stated that the Tropic Index for the four tested lakes was in the fair to good range overall.

D. FY 2024 Audit Update

Although the electronic version of the Fiscal Year 2024 audit report was emailed to the Board before the meeting, the hard copies had not arrived by meeting time, so the Board decided to table this until the next meeting.

E. FYI: Letters to Residents and HOA For Cutting Littoral Zone Plants

Letters had been sent to the four homeowners, and to the neighborhood HOA president and management company, but in the end, Estate acknowledged to Field Manager Pepin that it was one of their employees who cut the littorals.

A. Current Field Inspection Report

District Manager Teague reviewed the field management report and the following items were discussed:

• Because there has been no acknowledgement or response from Pat Tohill to the letter that was sent asking him to cover the catch basins during golf course renovations, the Board would like staff to follow up with him for an acknowledgment.
• In regards to the Lake 8 valve box discussed on page 60, Field Manager Pepin reported that it is approximately 75% submerged. The Board wondered if he has obtained an estimate from Premier Lakes to raise it. Staff will follow up with FM Pepin on this.
• The Board asked if the Lake 25 floating pipe discussed on page 64 is damaged, because it is not submerged, and if Patrick has plans to submerge it.
• Regarding the fence repairs noted on page 64 of the field report: when is Eagle Fence doing the repairs? The field report notes that they would come in after the rainy season, but we are in that period now. Supervisor Klein also asked about the life of the chain link fences in the community and when might repairs no longer makes sense and instead be replaced? Staff will follow up with FM Pepin on these questions.

B. Follow-up Items

i. 50E Fountain Lights Repair

Field Manager Pepin noted that repairs have been completed, and the lights are online.

ii. Littoral Replanting update

Field Manager Pepin reported that most of the littorals were planted last year, and it is currently too cold to transplant them. The project will be resumed when the warmer weather begins.

iii. Boardwalk Repairs Schedule

Field Manager Pepin noted that the tentative time to start the repairs is still sometime in February. The Board was curious if the repairs utilize composite or pressure treated boards, and they agreed that they prefer to use the cheapest repair options now, since the Boardwalk will be entirely replaced in the near future.

iv. Annual Vegetation Maintenance along the Perimeter Fence

Field Manager Pepin noted that the annual vegetation maintenance along the front of the fence will be completed in the third week of February.

v. Stormwater Structures Cleaning

Field Manager Pepin noted that the 40% or more debris cleaning is expected to be completed by the end of February. Supervisor Klein observed that MRI has begun the cleaning.

vi. Lake 11 Shoreline Restoration Update

Field Manager Pepin noted that the berm restoration is scheduled to start during the second week of April. Patrick Tohill agrees with an earlier start, because the golf course will be closed from April 1^st to sometime in December.

vii. Preserve Map Signs Replacement Update

Field Manager Pepin noted that he just received the new signs this week and will be installing them sometime in February.  The Board would like an update on all the signage that states what has been completed recently, and what is yet to be completed. Staff will follow up with FM Pepin for an update on this.

C. Project Tracking Logs

The Board had reviewed the logs, and there were no questions.

There was no report from Attorney Urbancic.

There was no report from Engineer Marshall.

There were no Supervisor requests or comments.

One of the residents mentioned that he believes that most homeowners are not aware of the CDD’s meeting schedule, or what it is responsible for. The Board discussed some areas of responsibility, noting that some community facilities are the purview of the neighborhood HOAs, some belong to the Master association, and others, such as the stormwater system and preservation areas, are of the CDD’s mandate.

The next Regular Meeting is scheduled for February 24, 2025 at 2 p.m. in the Activity Room of the Community Center.