Meeting Minutes for December 18, 2023
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on December 18, 2023 at 1:00 p.m. in the Media Room at the Colonial Country Club at 9181 Independence Way in Fort Myers, Florida, and also via web conference.
Present and constituting a quorum were:
Sally Hefti – Vice Chair
Giovanna Scuderi – Assistant Secretary
Howard Klein – Assistant Secretary
Joe Zajac – Assistant Secretary
Tim Worthington – Chair
Also present was:
Cal Teague – District Manager, Premier District Management (PDM)
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order, and District Manager Teague called the roll. Four Board members were present, with Chair Worthington attending remotely. Also attending was Cal Teague, the District Manager. Participating remotely was Christopher Dudak of PDM.
On MOTION by Supervisor Zajac, seconded by Supervisor Klein, with all in favor, the Board approved Chair Worthington’s attendance remotely.
SECOND ORDER OF BUSINESS Approval of the Agenda
An amended Agenda was presented to Add 6C Benchmark Quarterly Report.
On MOTION by Supervisor Zajac, seconded by Vice Chair Hefti, with all in favor, the Board accepted the Agenda, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for November 27, 2023
On MOTION by Supervisor Scuderi, seconded by Supervisor Klein, with all in favor, the Board approved the Draft Regular Meeting Minutes for November 27, 2023, as presented.
FIFTH ORDER OF BUSINESS Old Business
There was no Old Business.
SIXTH ORDER OF BUSINESS New Business
A. Annual Vegetation Cutback Proposal
District Manager Teague stated that Field Manager Pepin conducts a vegetation cutback along the perimeter fence line behind Shadow Glen at the beginning of each year. Field Manager Pepin submitted a proposal to complete this again in 2024, which was approved by the Board.
On MOTION by Vice Chair Hefti, seconded by Supervisor Scuderi, with all in favor, the Board approved a vegetation cutback along the perimeter fence line behind Shadow Glen.
B. Lakes Naming
Vice Chair Hefti presented a proposal to name all of the lakes. She suggested naming the lakes on the golf course after famous golf courses, and naming the others after native flowers or birds, and she presented a list with potential names.
She stated that signs could be installed for the purpose of identification. District Manager Teague noted that, even if the lakes are named, lake numbers must still be used for permit reporting and communications.
After discussion, the Board decided to compile a new list for the next meeting, possibly naming them after famous golf courses only. Vice Chair Hefti will send the list to District Manager Teague, and he will forward it to Chair Worthington. Field Manager Pepin had spoken to Lykins Signtek, and they are drafting a rough estimate for this endeavor.
C. Benchmark Quarterly Report
The report was presented as a handout, and it states that all of the tested waterways register in the “good” range. As usual, staff included the full report with a simplified results page attached, and also the trophic index ranges information sheet.
SEVENTH ORDER OF BUSINESS District Manager
A. FEMA Reimbursement Update
District Manager Teague reported that Client Services Manager Dudak is monitoring the FEMA grants portal, and there has been no entry with an eligibility determination as of yet.
B. Financial Report for November 2023
District Manager Teague reviewed the Financials and reported that Assessment collections are coming in, and they have received over 30%. Supervisor Scuderi asked for the total remainder on the Bond, and District Manager Teague stated that staff would send an email with the remaining balance. District Manager Teague also noted that the arbitrage and audit, which are coming out in the next several months, will show the balance, but the estimate of $9,000,000 is probably accurate. Supervisor Klein also requested the end of year General Ledger in Excel, and he would like to be granted access to the Auditor’s portal.
The Financials were accepted as presented.
On MOTION by Supervisor Klein, seconded by Vice Chair Hefti, with all in favor, the Board accepted the Financials for November 2023, as presented.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
Field Manager Pepin’s report was included in the packet and the following was discussed:
Supervisor Zajac asked where the new littoral plantings were located on Lake 21, because he did not see any new plants. It was clarified that littoral plantings are not installed all around the lakes, but just between the geo-tube and shorelines where the recent repairs were completed.
Supervisor Zajac also noted that trimmed branches have been left lying in the lake on Lake 22 on the Skyview side, and Field Manager Pepin will investigate.
Vice Chair Hefti reported that several storm drain caps are missing, and the Board asked Field Manager Pepin if we have any replacements.
Chair Worthington reported that he had spoken to Patrick Tohill, and the HOA would like access to the GIS.
B. Follow-up Items
i. Lakes Condition / Spike Rush Widths including Lake 60
District Manager Teague stated that the width of the spike rush on Lake 60 exceeds 5 feet, but it has been a moderate priority for some time for Field Manager Pepin. There will be no action on limiting the width of the spike rush at this time.
ii. Fencing Repairs on 9016 – 9024 Shadow Glen Way Update
Field Manager Pepin reported that he has not heard from Eagle Fence recently, and he had left them a follow up message asking for an update.
iii. Overspray along Lake 1 & 6 Follow-up
Field Manager Pepin reported that the Golf Course has applied turf builder to the areas that were oversprayed.
C. Project Tracking Logs
The log was submitted, and there were no questions.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Supervisor Klein asked if there is anything further to report on the Boardwalk, and District Manager Teague stated that Field Manager Pepin believes that Artistic Structures plans to come onsite in the near future.
Supervisor Klein would like the General Ledger sent to his personal email, because staff had previously emailed it to his Board account. He also asked if he will receive access to the auditor’s portal. He reiterated his desire that the Board sign off on the audit entries, not just District Manager Teague. It was stated that Chair Worthington could sign as well as District Manager Teague.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Supervisor Scuderi, seconded by Supervisor Zajac, with all in favor, the meeting was adjourned at 1:34 p.m.
The next Regular Meeting will be January 22, 2024 at 2 p.m. in the Activity Room.