Meeting Minutes for December 15, 2025
Colonial Country Club
Community Development District
A regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was scheduled for December 15, 2025 at 1:00 p.m. in the Media Room of the Colonial Country Club at 9181 Independence Way in Fort Myers, Florida, and also via web conference.
Supervisors present and constituting a quorum:
Sally Hefti – Chair
Giovanna Scuderi – Vice Chair
Joe Zajac – Assistant Secretary
Howard Klein – Assistant Secretary
Supervisors attending remotely:
Tim Worthington – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Mandie Rainwater – District Manager, PDM
Attending remotely were:
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order at 1:00 p.m., and District Manager Rainwater called the roll. Four Board members were present and constituted a quorum. Supervisor Worthington attended remotely and was allowed to participate by vote of the Board. Also in attendance were District Manger Teague and District Manager Rainwater. Client Services Manager Christopher Dudak, attended remotely.
On MOTION by Vice Chair Scuderi, seconded by Supervisor Zajac, with all in favor, the Board approved Supervisor Worthington’s remote participation in the meeting.
SECOND ORDER OF BUSINESS Approval of the Agenda
The agenda was approved as amended, with the addition of Agenda Item 7Ci.
On MOTION by Supervisor Klein, seconded by Supervisor Worthington, with all in favor, the Board approved the Agenda as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no audience comments on agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for November 17, 2025
On MOTION by Chair Hefti, seconded by Supervisor Klein, with all in favor, the Board approved the Meeting Minutes for November 17, 2025, as presented.
FIFTH ORDER OF BUSINESS Old Business
A. Discussion of Tony DeSantis Memorial
The Board and Staff discussed scheduling, attendance, and other logistical matters related to installation of the plaque and the unveiling event. The unveiling ceremony is scheduled for January 26, 2026, at 2:00 p.m. Supervisor Worthington will install the plaque on the bench. District Manager Rainwater will notify Mr. DeSantis’s family and will prepare a digital invitation, including a map to the designated parking area. Staff will investigate if there is a need to advertise it as a Board meeting, and Chair Hefti will coordinate the event and deliver remarks at the ceremony.
B. Tabled Annual Vegetation Cutback Proposal
Included in the handouts was a proposal from Community Field Services to cut back vegetation encroaching along approximately 4,700 linear feet of perimeter fencing behind homes on Shadow Glen Way, at a cost of $1,848.00. At the November meeting, the Board inquired whether a weed killer could also be applied and whether that would result in an additional cost. Following the meeting, Field Manager Pepin confirmed that herbicide is applied at each annual cutback to slow regrowth and to control grasses and palmettos. He also treats new vine growth along the fence line as needed throughout the year at no additional cost.
On MOTION by Vice Chair Scuderi, seconded by Supervisor Zajac, with all in favor, the Board accepted the proposal from Community Field Services for the annual vegetation cutback along approximately 4,700 linear feet of perimeter fencing behind homes on Shadow Glen Way at a cost of $1,848.00.
SIXTH ORDER OF BUSINESS New Business
A. Proposal to Remove Exotics: Lake 26, Preserve W8, and Roadway
An estimate from Pristine Lakes and Wetlands was received in the amount of $800 to remove Cassia and Brazilian Pepper and to treat the stumps to prevent regrowth, as recommended by Field Manager Pepin in his November field report. The area is not within a preserve but is located near Preserve W8 and is outside the scope of the preserve maintenance contract.
Vice Chair Scuderi inquired about the Red Ti plants and whether they are invasive. District Manager Teague explained that Red Ti is not invasive but is also not native to the preserve.
On MOTION by Chair Hefti, seconded by Vice Chair Scuderi, with all in favor, the Board accepted the proposal from Pristine Lakes and Wetlands to remove Cassia and Brazilian Pepper and to treat the stumps to prevent regrowth in the amount of $800.
SEVENTH ORDER OF BUSINESS District Manager
District Manager Rainwater reminded the Board that she will be formally stepping into the District Manager role, with District Manager Teague transitioning to an advisory capacity. At the January 26, 2026 meeting, resolutions will be required to officially recognize this change. District Manager Teague will thereafter primarily observe, often attending meetings remotely, until August, at which time he will retire.
A. Financial Report for November 2025
District Manager Rainwater reported that the District has begun receiving assessment distributions from the County; however, these amounts are not reflected in the November financial report, as the most recent tax distributions available to staff were received after the report date.
District Manager Teague stated that $115,572 in the operating fund and $294,814 in the debt service fund are reflected in the year-to-date actuals. He further noted that, as of November 30, 2026, a total of $782,352 has been collected across both funds, net of discounts, which is more than 25% of total expected receipts.
Supervisor Klein asked whether staff had submitted financial information to the audit site, noting that he did not see any financial documents uploaded, although other materials such as meeting minutes had been uploaded by Client Service Manager Dudak. Staff indicated they would look into the matter and report back to the Board.
Supervisor Klein also asked why there was a $35,000 prepayment reflected in the debt service fund. District Manager Teague explained that the prepayment is required under the bond indenture.
On MOTION by Supervisor Klein, seconded by Supervisor Worthington, with all in favor, the Board accepted the November 2025 Financial Report, as presented.
B. HOA Email Blast on Pool Discharges Rule Update
Rob Podley and Star Revers last reported that a community email blast would be sent in late January. This item will remain on the agenda until the communication has been completed.
C. Ratify Proposals Approved outside of Meetings:
i. Premier Lakes – Aeration System 15/16 – $710
District Manager Rainwater reported that a proposal included in the meeting handouts provided for trenching a new airline to Lake 15, as the existing line was damaged during the golf course renovations. The proposal was approved prior to the meeting by District Manager Teague to allow the work to be completed before the golf course reopened.
The Board requested an update on whether the work was completed prior to the reopening of the golf course.
On MOTION by Chair Hefti, seconded by Supervisor Klein, with all in favor, the Board approved to ratify the proposal to trench a new airline to Lake 15 at a cost of $710, which was approved before the meeting.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
District Manager Rainwater reviewed the field manager’s report and the following items were noted:
- Overall, conditions are very good, with no significant new issues.
- Page 3: Trash was found in Lakes 20 and 22, primarily plastic bags and one 2×4 along the Lake 22 shoreline adjacent to Independence Way.
- Lakes are in good condition, with minimal algae or weed growth.
- An airline aerator leak on Lakes 4 and 40 was reported to Premier Lakes for repair.
- Page 7: Several signs are in poor condition. Field Manager Pepin has requested a proposal from the original design company to replace all signage.
- The boardwalk is covered with cypress needles; Field Manager Pepin noted that the Club has previously cleared them and hopes they will do so again.
B. Follow-up Items
i. Stormwater System Cleaning Pipes between 3-4, 5-6
Field Manager Pepin reported that this has been completed by Extreme Divers. This is from the proposal approved in April 2025, with the first work beginning on September 20, 2025.
ii. ROV Stormwater System Inspection in Phases 1 and 2
Field Manager Pepin reported that FLGIS is scheduled to begin work during the last week of December or early January. Staff noted that the recent Laguna Lakes CDD report is impressive and integrates with their GIS, similar to how Colonial’s report will. District Manager Rainwater added that, because FLGIS is not responsible for cleaning the pipes, there is no incentive for them to overstate blockages, as prior ROV/cleaning companies were suspected of doing in other communities.
iii. Lake 50 Fountain Light Repair
Field Manager Pepin had reported that the lighting unit is still at the manufacturer for the warranty repair.
iv. Raising the Catch Basin Buried by the Club
Field Manager Pepin reported that the work has been completed, with photos included on page 8 of the field report. Page 9 shows another catch basin where golf course construction silt had washed in. Golf course staff had planted grass and laid pine straw up to the edge of the basin. The Board expressed concern that the pine straw could wash into the basin due to the limited riprap and requested that Field Manager Pepin coordinate with the Club to address the issue.
v. I-75 Exotics Cutback Update
Field Manager Pepin reported that this has been completed.
vi. SFWMD Golf Course Project Closeout Walkthrough with AIM
District Manager Rainwater reported that Patrick Tohill had informed Field Manager Pepin and District Manager Teague that the South Florida Water Management District (SFWMD) was scheduling a walkthrough of the golf course project. Staff requested that Engineer Rivera attend; however, when she contacted SFWMD, she was informed that the walkthrough had already been completed without notice, preventing her attendance.
The meeting handouts included a letter from SFWMD regarding the Environmental Resource Permit (ERP), indicating a partial release and a transition from the construction phase to the operation and maintenance phase. A final release will be issued upon completion of construction and resolution of any outstanding items by the Engineer of Record, Grady Minor.
Engineer Rivera noted that she is willing to attend any future inspections as the CDD representative.
C. Project Tracking Logs
There were no outstanding items to discuss in the logs; however, the structure of the report was briefly discussed.
NINTH ORDER OF BUSINESS Attorney
There was no report from the attorney.
TENTH ORDER OF BUSINESS Engineer
There was no report from the engineer. The Board thanked AIM Engineering for the thoughtful gift of the delicious chocolates.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no comments or requests.
TWELFTH ORDER OF BUSINESS Audience Comments
There was no audience comments.