Meeting Minutes for August 26, 2024
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on August 26, 2024 at 2:00 p.m. in the Activity Room of the Community Center at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present and constituting a quorum were:
Sally Hefti – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Joe Zajac – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Mandie Rainwater – Assistant District Manager, PDM
Dan Casciano – Resident
Jim Bell – Resident
Attending remotely was:
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order at 2:00 p.m., and Cal Teague, the District Manager, called the roll. Four Board members were present. Also attending were Mandie Rainwater, Assistant District Manager, and Residents Dan Casciano and Jim Bell. Attending remotely was Christopher Dudak, the Client Services Manager.
On MOTION by Supervisor Zajac, seconded by Supervisor Klein, with all in favor, the Board approved Chair Worthington’s attendance remotely, in case he joined later. He did not join the meeting.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Zajac, seconded by Supervisor Hefti, with all in favor, the Board approved the Agenda, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Fiscal Year 2024-2025 Budget Public Hearing
A. Presentation of Final Budget
District Manager Teague introduced the Proposed Fiscal Year 2025 Budget, which was approved at the May 20, 2024 meeting. He stated that assessments have not increased, and they are budgeted net as opposed to gross. There is $70,000 in Boardwalk-reserve, and $50,000 in R&M Lakes.
B. Public Comment
On MOTION by Supervisor Scuderi, seconded by Supervisor Klein, with all in favor, the Budget Public Hearing was opened at 2:05 p.m.
Dan Casciano asked about the payroll wages line item. He also asked about the legal advertisement line item. District Manager Teague explained that Board members are paid wages for their employment by the District, and that Florida Statutes stipulate certain meeting and event advertising requirements.
On MOTION by Vice Chair Hefti, seconded by Supervisor Scuderi, with all in favor, the Budget Public Hearing was closed at 2:08 p.m.
C. Resolution 2024-05: Adopt FY 2024-2025 Budget Appropriation
Supervisor Klein noted that there is nothing in Capital Outlay for Fiscal Year 2025. He suggested that $10,000 be moved. District Manager Teague noted that $4,794 from Misc-Contingency can be moved into Capital Outlay. The Board agreed that this is acceptable.
On MOTION by Supervisor Klein, seconded by Vice Chair Hefti, with all in favor, the Board approved Resolution 2024-05, adopting the Fiscal Year 2024-2025 Budget, as amended.
FIFTH ORDER OF BUSINESS Fiscal Year 2024-2025 O & M Assessment Public Hearing
A. Presentation of Assessment Rates
District Manager Teague stated that he has a handout of the assessment roll, if anyone desires to see it.
B. Public Comment
On MOTION by Vice Chair Hefti, seconded by Supervisor Scuderi, with all in favor, the Assessment Public Hearing was opened at 2:16 p.m.
There were no Public comments.
On MOTION by Supervisor Zajac, seconded by Supervisor Scuderi, with all in favor, the Assessment Public Hearing was closed at 2:17 p.m.
C. Resolution 2024-06: Approve FY 2024-2025 Assessments Levy
On MOTION by Supervisor Scuderi, seconded by Supervisor Klein, with all in favor, the Board approved Resolution 2024-06, approving the Fiscal Year 2024-2025 assessments levy.
SIXTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for July 22, 2024
On MOTION by Vice Chair Hefti, seconded by Supervisor Klein, with all in favor, the Board approved the Draft Regular Meeting Minutes for July 22, 2024, as presented.
SEVENTH ORDER OF BUSINESS Old Business
A. Lake 11 Berm Restoration Plan
District Manager Teague stated that Field Manager Pepin noted that Pristine Lakes provided a proposal to restore the shoreline for $36,000. The proposal includes additional planting options, which would entail installing additional plants along the bank to help stabilize it for a longer period of time. Option A with the Fakahatchee Grass would be his preference.
The total basic erosion repair is $36,000, and Option A includes the additional items of 20 Buttonwoods at the cost of $1,000, 20 Cypress Trees at the cost of $1,000, 300 Fakahatchee Grasses at the cost of $1,350, and sod at the cost of $6,000, for a total of $45,350, which would be funded out of the $50k for lake bank maintenance. The Board was concerned that this will last year-round once established. The Board decided to wait until the golf course is closed next year before the work is performed.
On MOTION by Supervisor Zajac, seconded by Supervisor Scuderi, with all in favor, the Board approved the restoration of the shoreline, and additional plantings as specified, not to exceed $45,350.
B. Golf Course Enhancement Project
District Manager Teague stated that there is nothing new to report.
EIGHTH ORDER OF BUSINESS New Business
A. Hurricane Cleanup Preauthorizations
Proposals from three firms were included in the packet, which are Estate, Pristine Lakes and Wetlands, and Community Field Services. It was noted that these proposals are broad, and that Field Manager Pepin will manage the work that is actually to be completed. District Manager Teague stated that there is no obligation to these firms, but signing the preauthorizations will put Colonial Country Club on a priority list. The Board authorized the Vice Chair to sign. If Supervisor Zajac has any line-item concerns on these proposals, he will send them to District Manager Teague.
On MOTION by Vice Chair Hefti, seconded by Supervisor Klein, with all in favor, the Board approved preauthorizations for Estate, Pristine Lakes and Wetlands, and Community Field Services to perform hurricane cleanup, as directed by the Field Manager, with the Vice Chair authorized to sign.
NINTH ORDER OF BUSINESS District Manager
A. FEMA Appeals
District Manager Teague stated that staff is still waiting on FEMA’s consideration of their appeals, and there is no estimated time of reply.
This will be removed from the Agenda until there is an update to report.
B. Financial Report for July 2024
District Manager Teague stated that the Financials are in good condition. There is still a 5.12% interest rate and $50,000 has accrued. He stated that they are 100% collected.
On MOTION by Vice Chair Hefti, seconded by Supervisor Scuderi, with all in favor, the Board accepted the July 2024 Financial Report.
C. Benchmark Quarterly Report and Simplified Results
District Manager Teague stated that the individual trophic indexes for Lakes 10, 30 and 60 are in the “good” range. The sample sheets note that Lake 11 samples were not taken, because the golf course was inaccessible at that time. Benchmark staff will return for a sample at a later date. It was noted that this information is a good overview, and it is included in Engineer Marshall’s NPDES reports.
D. Goals, Objectives, and Measures Annual Reporting
District Manager Teague stated that the document is very generic, and can be revised if the Board would like it to be expanded.
i. Resolution 2024-07 to Adopt Goals
This was approved and will be posted to the District website by October 1, 2024 as required by Florida Statutes.
On MOTION by Vice Chair Hefti, seconded by Supervisor Klein, with all in favor, the Board approved Resolution 2024-07, adopting the goals, objectives and measures document, and posting on the District’s website by October 1, 2024.
E. FY 2024-2025 Meeting Schedule
The Colonial Country Club Board meetings will be the 4th Monday of every month at 2:00 p.m. in the Activity Room, except where noted:
- Monday, October 28, 2024
- Monday, November 18, 2024 (3rd Monday in Media Room)
- Monday, December 16, 2024 (3rd Monday in Media Room)
- Monday, January 27, 2025
- Monday, February 24, 2025
- Monday, March 24, 2025
- Monday, April 28, 2025 (in Media Room)
- Monday, May 19, 2025 (3rd Monday in Media Room)
- Wednesday, June 4, 2025 at 8 am – Ride-around
- Monday, June 23, 2025 (in Media Room)
- Monday, July 28, 2025 (in Media Room)
- Monday, August 25, 2025 (in Media Room)
- Monday, September 22, 2025 (in Media Room)
- Wednesday, September 24, 2025 at 8 am – Ride-around
i. Resolution 2024-08 to Adopt Meeting Schedule
This was approved, and will be advertised, sent to the County and the City, and posted on the District website.
On MOTION by Supervisor Zajac, seconded by Supervisor Klein, with all in favor, the Board approved Resolution 2024-08, adopting the 2024-2025 meeting schedule.
F. NPDES Survey Report
District Manager Teague stated that Engineer Marshall is still awaiting notice of publication from SFWMD.
TENTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
District Manager Teague noted the following items and they were discussed:
- The aerators are loud on Lakes 2, 3, 5, and Premier Lakes will replace the compressors as a maintenance item.
- Field Manager Pepin is repairing the lake bank erosion where a drainage pipe was protruding.
- The silt barrier on 9031 Prosperity Way was removed, but the silt still remains. Staff has sent them a letter, but they have not cleaned up the silt as of yet.
- Artistic Structures will be repairing the boardwalk sometime in October or November.
- District Manager Teague noted that stormwater pipes are cleaned every 3-5 years, but Field Manager Pepin checks catch basins every month.
B. Follow-up Items
i. Washout between 11035 and 11037 Iron Horse Way
Field Manager Pepin stated that, during his latest inspection, he found that the areas were washing out again and reported it to Pristine Lakes. They will return to complete the repairs.
ii. Vegetation Clean Up outside the I-75 Wall
Field Manager Pepin anticipates it to start by the end of the month or early September.
iii. Palm Frond Cleanup on Lake 50
Field Manager Pepin stated that this is pending until the water levels recede. Hopefully, it will be completed toward the end of September.
iv. Aerator Nonfunctioning on South End of Lake 7
Field Manager Pepin stated that this air station was rebalanced. Supervisor Zajac stated that this is still not functional as of last week.
C. Project Tracking Logs
The Board had reviewed the logs, and there were no questions.
ELEVENTH ORDER OF BUSINESS Attorney
There was no report from Attorney Urbancic.
TWELFTH ORDER OF BUSINESS Engineer
There was no report from Engineer Marshall.
THIRTEENTH ORDER OF BUSINESS Supervisor Requests/Comments
Supervisor Zajac reminded the Board of the two meetings in September. He stated that he will secure golf carts for the ride-around meeting. District Manager Teague noted that Assistant District Manager Rainwater will administer the next meeting.
FOURTEENTH ORDER OF BUSINESS Audience Comments
Dan Casciano asked if there is a map of the lakes, and it was stated that it is available on the District’s website. Staff will send him a link to the website. He also asked if the ride around is open to the public, and it was stated that it is. He complimented the Board on their knowledge and experience as they serve the community.