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Meeting Minutes for September 28, 2020

Colonial Country Club
Community Development District

The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held via web conference on Monday, September 28, 2020 at 2 p.m.

Attending via web conference authorized by Executive Order 20-69 waiving the quorum requirement were:

Tony DeSantis – Chair
Joseph Zajac – Vice Chair
Sally Hefti – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Tim Worthington – Assistant Secretary

Also attending via web conference were:

Cal Teague – District Manager
Sam Marshall – Engineer
Chris Pepin – Field Manager
Chris Dudak – Assistant to the District Manager
Nancy Dudak – Premier District Management

The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.

FIRST ORDER OF BUSINESS Call to Order and Roll Call

The Colonial Country Club Community Development District meeting was called to order and the District Manager called the roll. All Board members were present for today’s meeting by web conference. Also present by web conference were Engineer Sam Marshall, the Assistant to the District Manager Chris Dudak, Field Manager Chris Pepin and Nancy Dudak, PDM.

SECOND ORDER OF BUSINESS Approval of the Agenda

The Agenda was reviewed and no changes were made.

On MOTION by Supervisor Scuderi, seconded by Supervisor Hefti, with all in favor, the Agenda was approved as submitted.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

There being none, the next Order of Business followed.

FOURTH ORDER OF BUSINESS Approval of Meeting Minutes

A. Draft Meeting Minutes from August 24, 2020

The draft meeting Minutes from July 27, 2020 were reviewed.

A. Draft Special Meeting Minutes from September 21, 2020

The special meeting Minutes from September 21, 2020 were reviewed. Supervisor Scuderi said she did not see the report about the new canna on Lake 14 in the Minutes. The Field Manager stated that they were supposed to be installed on September 26.

On MOTION by Supervisor Worthington, seconded by Supervisor Hefti, with all in favor, the draft meeting Minutes from August 24, 2020 and the draft special meeting Minutes from September 21, 2020 were approved as submitted.

FIFTH ORDER OF BUSINESS Old Business

A. Lakes 2 and 3+ Aerator Installation Update

The Field Manager reported that the aerator installation project has been completed. He explained that the systems are now in their start-up phase and the compressor units only run for a couple of hours each day for the first week or two.

SIXTH ORDER OF BUSINESS New Business

A. Erosion Repairs for Lakes 12, 14, 16 & 27

The Board discussed adding Lake 26 to the American Shoreline Restoration repair proposal for a total cost of $92,160.

On MOTION by Vice Chair Zajac, seconded by Supervisor Scuderi, with all in favor, the Board approved adding Lake 26 to the FY2021 erosion repair project increasing the costs to a total cost of $92,160 for 2,880 linear feet of geo-tubing for all six lakes. American Shoreline Restoration will schedule it in the spring.

B. Aerator Proposal for Lake 28

The Board reviewed a proposal from Solitude to install an aerator in Lake 28 for $18,194. The District Manager said the aerators will save them money in the long term because there will not be a buildup of silt.

On MOTION by Supervisor Hefti, seconded by Supervisor Worthington, with all in favor, the Board approved the installation of an aerator in Lake 28 for $18,194.

C. Special Meeting Field Trip Follow-Up

The District Manager said that he is working on some of the things that came up in the meeting, like the Lake 14 cannas. Supervisor Zajac mentioned that he saw black mold at the entrance of the Boardwalk, possibly from the sprinklers. The Field Manager said he will look into using a hot water pressure washer in the area.

SEVENTH ORDER OF BUSINESS District Manager

A. Financial Statements for August 2020

The Board reviewed the August 2020 Financial Statements.

On MOTION by Vice Chair Zajac, seconded by Supervisor Worthington, with all in favor, the Board accepted the Financial Statements for August 2020.

EIGHTH ORDER OF BUSINESS Field Manager

A. Field Report for September

The Field Manager reviewed his report with the Board and the following actions or requests were authorized:

  • He observed that Lake & Wetland is cutting back spikerush in some of the lakes.
  • He also observed that mowers are causing ruts around some of the lakes. He said he needs some sod to clean up one of the areas that were affected.
  • The Field Manager had two pictures in the report of what was suspected to be kudzu, an invasive vine, but it did not appear to be actual kudzu.
  • There are branches creeping out of the Preserve. He said he can reach out to the landscaper, but Supervisor Scuderi said she will mention it to them and ask about the mower ruts, too.
  • He removed debris from catch basins.
  • The butterfly garden trimming is scheduled for next week.

B. Follow-Up Items

i. Littoral Plantings Lake 14

The Field Manager reported that Lake & Wetland was scheduled to replant the hybrid canna by September 26 and he will follow up on this.

C. Project Tracking/Maintenance Log

The District Manager said the log is up to date.

NINTH ORDER OF BUSINESS Attorney

The Board discussed that when the meetings go back to the Community Center they will have to wear masks. There was no report from the Attorney, but the District Manager said that the Governor has not extended the Order to meet virtually beyond the end of October.

TENTH ORDER OF BUSINESS Engineer

There being none, the next Order of Business followed.

ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments

The Chair mentioned that the end of Lake 50 is always a mess. He asked that the Board members make a note of other lakes that need work for the next meeting.

TWELFTH ORDER OF BUSINESS Audience Comments

There being none, the next Order of Business followed.

THIRTEENTH ORDER OF BUSINESS Adjournment

There being no further Orders of Business and,

On MOTION by Chair DeSantis, seconded by Supervisor Worthington, with all in favor, the meeting was adjourned at 2:48 p.m.

Next Meeting: October 26, 2020 at 2 p.m.

Secretary/Assistant Secretary
Chair/Vice Chair