Draft Meeting Minutes for September 26, 2022
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on September 26, 2022 at 2 p.m. at the Colonial Country Club Activity Room in the Community Center at 9171 Independence Way in Fort Myers, Florida and also via phone conference.
Present and constituting a quorum were:
Joseph Zajac – Chair
Tim Worthington – Vice Chair
Giovanna Scuderi – Assistant Secretary
Sally Hefti – Assistant Secretary
Also present was:
Cal Teague – District Manager, Premier District Management (PDM)
Chris Pepin – Field Manager, Field Management Services
Tim Kreft – Resident
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order and District Manager Teague called the roll. Four Board members were present. Also in attendance was Tim Kreft, Resident. Attending via web conference was Chris Pepin, the Field Manager.
SECOND ORDER OF BUSINESS Approval of the Agenda
Add 6C Lake Erosion Considerations for FY2023
On MOTION by Supervisor Hefti, seconded by Vice Chair Worthington, with all in favor, the Board accepted the Agenda, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes from August 22, 2022
On MOTION by Vice Chair Worthington, seconded by Supervisor Scuderi, with all in favor, the Board accepted the Draft Meeting Minutes from August 22, 2022, as submitted.
FIFTH ORDER OF BUSINESS Old Business
A. Aerator Installation for Lakes 18 & 7, 10 & 33 Project Follow-up
District Manager Teague stated that Field Manager Pepin had reported that during a recent site visit, West Coast Electrical came across an electrical pedestal near Lake 10 that was abandoned. It had been installed by Southern State Electric in 2020, and the permit showed that it was to be used for lake aeration. Southern State stated that they think it was installed in error when they were doing some work with Solitude, and they decided to abandon the pedestal and leave it in place. Chris is going to use that pedestal for an aerator, instead of purchasing a new one, which will be a savings to the CDD. The Board decided to have Chris cancel the project for now and have the new company complete it.
SIXTH ORDER OF BUSINESS New Business
A. Sewer Cleaning Proposal Update:
Chris reported that the storm drain pipes on Colonial Country Club Boulevard had been cleaned, and the project in now complete. He was told that the drainage in that area had greatly improved. They are still waiting for Conidaris Builders to submit their estimate for installing a manhole ring on a manhole cover that was buried and found unsecured. Conidaris is having a difficult time getting prices for the needed materials.
B. Lake, Aerator, Fountain & Preserve Maintenance Bids
Chris gave the Board a summary sheet on the companies that had submitted proposals. For the preserves, the references from Aqua Preserve’s clients indicated that they appeared happy with them, and their response time is fairly good. FloridAquatic, who would be responsible for lake maintenance, had favorable reviews from their clients and excellent response time. They also have harvesters, which will be an advantage. Crystal Clear Fountains was recommended to be awarded the contract for fountains and aerators, and they had extremely favorable response from their clients, had a 5-star rating, and their response time is reportedly superior. The Board agreed with Chris’s recommendation on the three companies, with the cost totaling $134,460.
On MOTION by Vice Chair Worthington, seconded by Supervisor Scuderi, with all in favor, the Board approved the bids from Aqua Preserve for preserve maintenance at $46,060, FloridAquatic for lake maintenance at $80,400, and Crystal Clear Fountains for fountains and aerator maintenance at $8,000, with the total cost of $134,460.
C. Lake Erosion Considerations for FY2023
The Board discussed the lake restoration needs for Lakes 10 and 22, and the amount of footage and costs for completing the projects. The plan is to have the restoration on Lake 21 next year. District Manager Teague stated that they need to find out if the City will require an LDO. The Board was in agreement about excluding the areas recommended to be removed from the planned restoration of Lake 10.
The Board determined that $100,000 will be needed for the projects planned for next year.
SEVENTH ORDER OF BUSINESS District Manager
A. Financial Reports for August 2022
District Manager Teague reviewed the Financials and stated that the District will be approximately $80,792 over budget at the end of the fiscal year, but this is because they had used reserves for lake bank restoration. He stated that they still have $607,000 in reserves.
On MOTION by Chair Zajac, seconded by Supervisor Hefti, with all in favor, the Board approved the Financials for August 2022, as presented.
B. FY2023 Board Meeting Schedule with Ride Arounds
The Fiscal Year 2023 Meeting Schedule was discussed and approved.
On MOTION by Chair Zajac, seconded by Vice Chair Worthington, with all in favor, the Board approved the Meeting Schedule with Ride Arounds for Fiscal Year 2023, as presented.
EIGHTH ORDER OF BUSINESS Field Manager
Field Manager Pepin reviewed his report, and the following was discussed:
A. Field Report
i. Field Inspection Report
Chris stated that the lakes were in fair to good condition, with a decrease in shoreline weeds, but submerged weeds are still being seen and have been treated.
A PVC line had snapped on an aerator affecting Lakes 25, 26, and 27, and Solitude had repaired it.
In response to District Manager Teague’s question, Chris stated that the exotics on the preserve islands have been treated.
The Board wanted assurance that a letter had been sent to the homeowner building a pool, reminding them to install a silt barrier.
A homeowner requested to have littorals treated on Lake 40, and the Board decided to wait and see if the treatment that had previously been done was effective.
In preparation for Hurricane Ian, Chris is shutting off all the fountains. The Board was concerned about drainage with a large amount of rain, and Chris stated that the only problem may be with the catch basins on the golf course and those behind homes. He stated that, if the residents could remove the pine straw that will end up there, all should be fine.
ii. Solitude Service History Report
This was in the packet.
iii. Lake 7
Chris reported that the lake is now in much better condition. The chemical treatments and frequent rain had really helped clear out the algae.
B. Updated Lake Bank Map
Engineer Marshall had sent an updated plan, but there was one small area on Lake 32 that had not been updated. However, it was noted that the yellow had been changed to blue, so it was now updated.
C. Follow-up Items
i. Lake 15 & 16 Aerators Tripping the GFI Status
Chris had sent in several service requests to Solitude, but the issue had not been resolved. He stated that he will have the new company do a thorough check of the whole system of fountains and aerators, and report back to the Board, and the Board was pleased with this.
D. Project Tracking/Maintenance Log
Supervisor Scuderi had a question about Lakes 25, 26, and 27 that was mentioned in the report, and it was stated that there are two compressors in the box. District Manager Teague will ask Chris to check on it.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor Requests or Comments.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Supervisor Scuderi, seconded by Supervisor Hefti, with all in favor, the meeting was adjourned at 3:07 p.m.
The Next Regular Meeting will be on October 24, 2022 at 2:00 p.m.