Colonial Country Club
Community Development District

The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on September 23, 2024 at 2:00 p.m. in the Activity Room of the Community Center at 9171 Independence Way in Fort Myers, Florida, and also via web conference.

Present and constituting a quorum were:

Tim Worthington – Chair
Sally Hefti – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Joe Zajac – Assistant Secretary

Also present was:

Mandie Rainwater – Assistant District Manager, Premier District Management (PDM)

Attending remotely was:

Christopher Dudak – Client Services Manager, PDM

The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.

The Colonial Country Club Community Development District Meeting was called to order at 2:00 p.m. by Chair worthington, and Mandie Rainwater, Assistant District Manager, called the roll. All Board members were present. Attending remotely was Christopher Dudak, the Client Services Manager.

There were no Audience comments on Agenda items.

A. Draft Meeting Minutes for August 26, 2024

There was no Old Business.

A. Ride-around Agenda Items

The Ride- Around meeting Agenda was in the handouts. Assistant District Manager Mandie Rainwater and Field Manager Pepin will be present, along with the Board. Supervisor Zajac is arranging for the golf carts.

At Supervisor Zajac’s request, the Board added one item to the beginning of the Agenda:

• Add End of Lake 7 to See Aerator Malfunctioning
• It was decided that the Board will start at Lake 7 and continue to follow the rest of the Agenda, as presented.

A. Financial Report for August 2024

The Financial Report was provided as a handout. Supervisor Klein asked to see invoice detail on the following items, because he believed they should possibly be capitalized. They include the R&M fountain item invoice from March at $6,268, and the R&M preserves item invoice from July at $7,325.

B. FY 2024 Audit Engagement Letter

Assistant District Manager Rainwater stated that the Audit engagement letter is a requirement, which authorizes Grau & Associaates to serve as the auditor. She stated that the engagement term is for Fiscal Year 2024, with preliminary audit items to be sent to them beginning in November. The fee is $4,300, which was noted in last year’s engagement letter. The cost for the years 2023, 2024, 2025 is at the cost of $4,200, $4,300, and $4,400 respectively, unless the scope increases for some reason. Chair Worthington was authorized to sign the engagement letter.

C. FEMA Update

Included in the packet are letters received from FEMA, which are similar to those received several months ago, stating that the appeals are still in review, and there is no estimated time of response. The Board decided to remove this item from the Agenda until there is new information.

A. Current Field Inspection Report

Assistant District Manager Rainwater reviewed the field management report and the following items were discussed:

• In regards to 9031 Prosperity Way, Client Services Manager Dudak stated that the homeowner was sent a letter, and the silt barrier was removed, but the silt still remains. After discussion, the Board requested that staff send a second letter, asking the homeowner to remove the silt by November 15th.
• The Board requested follow up on the algae on Lake 3*.
• Field Manager Pepin reported that the compressor was replaced between Lakes 2, 3, and 32.
• He will ask Pristine Lakes to address the issue with a drain pipe on Lake 22.
• He stated that the preserves, including the preserve island, will be cleaned up in November.
• The Board requested a temporary fix to the holes in the boardwalk, such as wood putty, while they are waiting for Artistic Structures to begin their work.
• Field Manager Pepin stated that there is a broken catch basin top at 10043 Oakhurst Way. If they are discovered, a contractor can repair other catch basins in the community while repairing this.
• He will be treating the hemp vine behind Shadow Glen Way and other vegetation, if needed.

B. Follow-up Items

i. Washout between 11035 and 11037 Iron Horse Way

Field Manager Pepin noted that additional dirt and sod is needed for the area, because some of the original soil has washed away. Part of the washout was still underwater during the last inspection, and the warranty repairs will hopefully be completed soon.

ii. Vegetation Clean Up outside the I-75 Wall

Field Manager Pepin noted that the project is complete.

iii. Palm Frond Cleanup on Lake 50

Field Manager Pepin stated that the project is pending until the water levels recede.

iv. Aerator Still Nonfunctional on South End of Lake 7

Field Manager Pepin stated that he had reported this issue again to Premier Lakes after the latest field inspection. To his knowledge, they have not been onsite to correct this as of yet.

As was noted above, Supervisor Zajac requested that this be inspected first on the Ride-around.

C. Project Tracking Logs

The Board had reviewed the logs, and there were no questions.

There was no report from Attorney Urbancic.

There was no report from Engineer Marshall.

Supervisor Zajac noted that there will be no golf carts available next year for the Ride Arounds, because the golf course will be closed on April 1st, and they will be shipping the carts back to their lessor.  The Board discussed canceling its Ride Around meetings in Fiscal Year 2025. Supervisor Scuderi believed that carts could be borrowed from other residents, so the Board decided to keep these meetings on the schedule.

There were no Audience comments.

A Ride-Around Meeting is scheduled for September 25, 2024 at 8:00 a.m.

The next Regular Meeting is scheduled for October 28, 2024 at 2 p.m. in the Activity Room of the Community Center.