Draft Meeting Minutes for October 23, 2023
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on October 23, 2023 at 2:00 p.m. at the Colonial Country Club in the Activity Room of the Community Center, at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present and constituting a quorum were:
Tim Worthington – Chair
Sally Hefti – Vice Chair
Giovanna Scuderi – Assistant Secretary
Howard Klein – Assistant Secretary
Attending via Speakerphone:
Joe Zajac – Assistant Secretary
Also present (or attending remotely) were:
Cal Teague – District Manager, Premier District Management (PDM)
Felipe Lemus – GIS Solutions
Christopher Dudak – Client Services Manager, PDM (remote)
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order at 2:03 p.m., and District Manager Teague called the roll. Four Board members were present, with Supervisor Zajac attending via speakerphone. Also attending were Cal Teague, the District Manager, and Felipe Lemus of GIS Solutions. Participating via web conference was Christopher Dudak of PDM.
On MOTION by Supervisor Scuderi, seconded by Chair Worthington, with all in favor, the Board approved Supervisor Zajac’s attendance via speakerphone, due to unforeseen circumstances.
SECOND ORDER OF BUSINESS Approval of the Agenda
An Amended Agenda was presented to:
Add 6B Benchmark Quarterly Report
Add 7C Fiscal Year 2023 Budget Amendment
On MOTION by Chair Worthington, seconded by Supervisor Klein, with all in favor, the Board accepted the Agenda, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Audit Selection Committee Meeting Minutes for September 25, 2023
B. Draft Regular Meeting Minutes for September 25, 2023
C. Draft Regular Ride Around Meeting Minutes for September 29, 2023
On MOTION by Chair Worthington, seconded by Vice Chair Hefti, with all in favor, the Board approved the Draft Audit Selection Committee Meeting Minutes for September 25, 2023, the Draft Regular Meeting Minutes for September 25, 2023, and the Draft Regular Ride Around Meeting Minutes for September 29, 2023, as presented.
FIFTH ORDER OF BUSINESS Old Business
A. GIS Presentation
Felipe Lemus of GIS Solutions gave an update on the GIS program he is developing for the community. He explained how they can bookmark and use the application on their devices.
He explained that the parcel ownership layer is divided into three categories: the CDD, the Master HOA, and the neighborhood POAs. Per the Board’s request, he will clarify these distinctions in the color overlays. He further demonstrated functionally of the GIS application.
The Board is considering whether they will offer access to the Master Board and the golf course for a fee to help defray costs.
SIXTH ORDER OF BUSINESS New Business
A. Littoral Installation on Lakes 10, 21, and 22 Proposal
District Manager Teague stated that there is a gap between the littoral shelf, the spike rush and the recently restored shoreline on Lakes 10, 21, and 22, and installing littorals is recommended. He stated that Pristine Lakes has submitted a proposal to plant 2 rows of littorals between the shoreline and the existing spike rush. There will be 9,360 plants, with a mixture of golden canna, swamp lily, arrowhead, and pickerelweed. There was a request to plant them in May 2024, just before the next rainy season.
On MOTION by Supervisor Scuderi, seconded by Chair Worthington, with all in favor, the Board approved Pristine Lakes to install 9,360 littorals on Lakes 10, 21, and 22.
Felipe Lemus left the meeting at 2:34 pm.
B. Benchmark Quarterly Report
The Board received the report as a handout, and District Manager Teague stated that 4 lakes had been tested, and they were in overall good condition. The report will be submitted to the County, which they will forward to the South Florida Water Management District, and District Manager Teague reminded the Board that it is more economical for the CDD to do its own water testing and NPDES reporting, rather than paying the city to manage it.
SEVENTH ORDER OF BUSINESS District Manager
A. FEMA Reimbursement Update
District Manager Teague reported that no new information has been provided, as of yet.
B. Financial Report for September 2023
District Manager Teague stated that there was a $148,000 shortfall in the Budget in Fiscal Year 2023, which required the Board to use the fund balance, and this will be adjusted in the Fiscal Year 2023 Budget Amendment. Supervisor Klein requested a correction of the September 30, 2023 balance sheet, as well.
District Manager Teague stated that the Budget will reflect that the shortage will be taken from the Lake Reserves, and he will ensure that the comptroller makes this adjustment.
On MOTION by Chair Worthington, seconded by Supervisor Klein, with all in favor, the Board accepted the Financials for September 2023, as presented.
C. Fiscal Year 2023 Budget Amendment
The Board received a handout identifying the changes in the assigned fund balance and reserves, and District Manager Teague explained the changes that will be made. Supervisor Klein requested that $130,000 be used for the lake erosion improvements, along with other adjustments, but take out nothing from the Boardwalk Reserves. Doing so would reduce the Operating Reserves by $25,000.
On MOTION by Chair Worthington, seconded by Vice Chair Hefti, with all in favor, the Board approved Resolution 2024-01, approving the Fiscal Year 2023 Budget amendment, with Supervisor Klein’s changes to various line items.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
Field Manager Pepin’s report was included in the packet and the following was discussed:
He reported that the butterfly garden and the boardwalk look good. A contractor straightened the top rail of the perimeter fence, and Supervisor Zajac stated that it now looks better.
Chris stated that there is a drain pipe out of the water on Lake 14, which has been reported to FloridAquatic.
Field Manager Pepin reported that he had discovered a dead pine tree, and the Board authorized him to remove it.
B. Follow-up Items
i. Shoreline Restoration Project Update
This has been completed.
ii. Stormwater System Cleaning Update
This has been completed.
Vice Chair Hefti had a question concerning the stormwater system and stated that on the Ride Around they noted that roadway surfaces around the sanitary sewer manholes are settling. It was stated that the Master Board is addressing this.
iii. Lakes Condition / Spike Rush Widths
The spike rush has been sprayed and the width is reduced.
iv. Lakes 11, 12, 14, and 50 Aeration Repairs Update
These repairs have been completed.
v. 9083 Triangle Palm Erosion Investigation
This is a complaint from a resident in Whispering Palms who requested to have his shoreline repaired. Field Manager Pepin inspected the area, along with American Shoreline Restoration, and both felt that the bank is within the allowed guidelines. They noted that the drop is well below the 9” allowance. He stated that no action is needed, but the homeowner is not happy with this decision and is asking that the SFWMD speak to staff about this. The phone call is pending.
C. Project Tracking Logs
The log was submitted, and there were no questions.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor requests or comments.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Hefti, seconded by Supervisor Zajac, with all in favor, the meeting was adjourned at 3:02 p.m.
The next Regular Meeting will be on November 27, 2023 at 2:00 p.m.