Draft Meeting Minutes for November 27, 2023
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on November 27, 2023 at 2:00 p.m. at the Colonial Country Club in the Activity Room of the Community Center, at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present and constituting a quorum were:
Tim Worthington – Chair
Sally Hefti – Vice Chair
Giovanna Scuderi – Assistant Secretary
Howard Klein – Assistant Secretary
Joe Zajac – Assistant Secretary
Also present was:
Cal Teague – District Manager, Premier District Management (PDM)
Attending remotely:
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order at 2:08 p.m., and District Manager Teague called the roll. All Board members were present. Also attending was Cal Teague, the District Manager. Participating remotely was Christopher Dudak of PDM.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Vice Chair Hefti, seconded by Supervisor Klein, with all in favor, the Board accepted the Agenda, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for October 23, 2023
Line 41 Add “be eliminated” after “erosion improvements”
On MOTION by Chair Worthington, seconded by Supervisor Scuderi, with all in favor, the Board approved the Draft Regular Meeting Minutes for October 23, 2023, as amended.
FIFTH ORDER OF BUSINESS Old Business
There was no Old Business.
SIXTH ORDER OF BUSINESS New Business
There was no New Business.
SEVENTH ORDER OF BUSINESS District Manager
A. FEMA Reimbursement Update
District Manager Teague stated that staff continually watches for determination memos, but FEMA has not updated the portal recently. The Board asked for the outstanding invoice total for Hurricane Ian, and it was stated that it is $30,186.48.
Supervisor Klein asked if Colonial should consider changing their post orders as is being done in other communities. District Manager Teague stated that if they are to be changed, that is a Master HOA decision, because the roads are not owned by the CDD. However, he noted that an argument could be made for CDD ownership, because the bonds paid for the dirt excavated from the lakes and were used to raise the elevation of the road subbase during development. The developer did not dedicate the roads to the CDD, and therefore, they are not currently owned by the CDD, nor are they the CDD’s responsibility. Supervisor Klein stated that the Master Association has reserves for road replacement, and Supervisor Scuderi stated that Colonial has 11 miles of roads.
B. Financial Report for October 2023
District Manager Teague reviewed items in the Financials.
Supervisor Klein asked why the assessments paid in the Budget are spread out equally to year end. District Manager Teague responded that this is how the accounting software program projects them, but in next year’s Budget they can be spaced over the projected months when they are expected to be received. Supervisor Klein also asked for the GL for Fiscal Year 2023 in Excel format for his records. Then the financials were accepted as presented.
On MOTION by Supervisor Klein, seconded by Vice Chair Hefti, with all in favor, the Board accepted the Financials for October 2023, as presented.
C. Supervisor Annual Ethics Training
Staff included a memo in the packet with several options for fulfilling this mandated training, and free Supervisor self-training was included. Staff is also investigating an in-house program. Going forward the Supervisors are required to take the training and report it on their Form 1 each year, which will begin with the 2025 submittal.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
Field Manager Pepin’s report was included in the packet and the following was discussed:
It was noted that the amount of spike rush on Lake 60 is extensive and needs to be addressed as soon as possible.
The Board wondered if the littorals have been planted, and Supervisors Hefti and Zajac will investigate and report their findings to Field Manager Pepin.
The contractor’s possible overspray that was noted in the Field Report was discussed, and the Board asked Field Manager Pepin to monitor the issue.
B. Follow-up Items
i. Lakes Condition / Spike Rush Widths
Field Manager Pepin reported that the spike rush in the lakes is continuing to die off where it was treated. FloridAquatic will conduct another round of treatments when it has decomposed.
ii. Littoral Plantings on Lakes 10, 21, and 22
Chris reported that all plants have been installed, and, as of his November field inspection, they are looking good. As was previously requested, the Board asked him to verify that the planting is complete.
iii. Fencing Repairs on 9016 – 9024 Shadow Glen Way
Field Manager Pepin reported that the contract has been signed and returned to Eagle Fence. He does not have a repair timeframe yet, but he stated that they have responded quickly in other Districts.
C. Project Tracking Logs
The log was submitted, and there were no questions.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Supervisor Zajac reminded the Board that the December meeting will be held in the media room.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Supervisor Zajac, seconded by Supervisor Klein, with all in favor, the meeting was adjourned at 3:03 p.m.
The next Regular Meeting will be December 18, 2023, the third Monday, at 1 p.m. in the Media Room.