Draft Meeting Minutes for November 18, 2024
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on November 18, 2024 at 2:00 p.m. in the Media Room of Colonial Country Club at 9181 Independence Way in Fort Myers, Florida, and also via web conference.
Present and constituting a quorum were:
Tim Worthington – Chair
Sally Hefti – Vice Chair
Giovanna Scuderi – Assistant Secretary
Joe Zajac – Assistant Secretary
Attending remotely:
Howard Klein – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Mandie Rainwater – Assistant District Manager (PDM)
Attending remotely was:
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order at 2:00 p.m. by Chair Worthington, and District Manager Cal Teague called the roll. Four Board members were present, and Supervisor Klein attended remotely. Also present was Mandie Rainwater, Assistant District Manager. Attending remotely was Christopher Dudak, the Client Services Manager.
On MOTION by Chair Worthington, seconded by Vice Chair Hefti, with all in favor, the Board approved Supervisor Klein’s attendance remotely.
SECOND ORDER OF BUSINESS Approval of the Agenda
An amended Agenda was presented to:
- Add 6B 50E Fountain Lights Repair Proposal
- Add 6C Various Aerators Repair Proposal
On MOTION by Chair Worthington, seconded by Supervisor Scuderi, with all in favor, the Board approved the Agenda, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes for October 28, 2024
On MOTION by Chair Worthington seconded by Supervisor Klein, with all in favor, the Board approved the October 28, 2024 Draft Regular Meeting Minutes.
FIFTH ORDER OF BUSINESS Old Business
There was no Old Business.
SIXTH ORDER OF BUSINESS New Business
A. Stormwater Structures Inspection Proposal
Field Manager Pepin reported that MRI submitted a proposal to inspect all of the stormwater structures and catch basins for $6,000.
The Board approved the proposal with the provision of changing the report and cleaning proposal from cleaning 25% and more blockages to 40% and above.
On MOTION by Chair Worthington, seconded by Vice Chair Hefti, with all in favor, the Board approved visual inspection of the stormwater system, not to exceed $6,000.
Chair Worthington stated that he had investigated an area of a flooding concern from a resident, and he noted that Comcast had installed their box in a low spot. He stated that water levels were the same in all basins around the resident’s home.
B. 50E Fountain Lights Repair Proposal
This repair is under a manufacturer parts warranty, with a charge for labor and shipping, at the cost of $800. This was approved, and the Board requested that they clean the fountain also and include it in the cost of the repair.
On MOTION by Chair Worthington, seconded by Supervisor Zajac, with all in favor, the Board approved fountain lights repair, not to exceed $800.
C. Field Manager Pepin submitted a proposal for aerator repairs as follows:
- Aerators 4 & 40: Replace cabinet fan.
- Aerator 8: Replace 2 diffuser disks on blown head.
- Aerator 18: Replace 2 diffuser disks on blown head.
- Aerators 23 & 24: Replace COM103 compressor.
- Aerators 25, 26 & 27: Replace COM403 compressor and cabinet fan.
The total cost is $3,577. The Board approved this proposal as presented.
On MOTION by Chair Worthington, seconded by Supervisor Scuderi, with all in favor, the Board approved aerator repair as designated, not to exceed $3,577.
SEVENTH ORDER OF BUSINESS District Manager
A. Financial Report for October 2024
District Manager Teague noted that no assessment payments have come in as of yet. He also stated that the interest rate is currently 4.59%. Supervisor Klein noted that it will come down further than it is now. The Board accepted the financials as presented.
On MOTION by Supervisor Klein, seconded by Vice Chair Hefti, with all in favor, the Board accepted the October 2024 Financial Report, as presented.
B. Follow-up Letter to 9031 Prosperity Way: Silt Left in Lake
Field Manager Pepin reported that, as of the last field inspection, the water levels are still too high to remove or rake out the silt. No response has been received from the owner. The Board was reminded that a letter had been sent giving the owner until November 15th, after which time the Board will clean the area and bill the owner.
C. Internal Oaths of Office
District Manager Teague stated that staff have mailed in the State of Florida oaths of office. There is an additional required oath, which will remain in District records, and has no filing fee. Next month the Board is required to reorganize after the recent elections and the beginning of the new term on November 19, 2024. The reorganization resolution will be considered at the December meeting.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
The field management report was reviewed and the following items were discussed:
- Supervisor Zajac noted all of the Spike Rush widths are being sprayed, and stated that it looks the best he has ever seen. It was noted that they are also spraying the widths on the golf course side of the lakes.
- The Board noted that the Boardwalk repair putty is not working, but the Chair and Vice Chair reminded them that the boards will be replaced in December, so there is no need to do short term repairs.
- Vice Chair Hefti asked about the work to be completed on the berm at Lake 11, and she was reminded that this will be done at a later time.
- Staff will send out a notice of boardwalk closure when repairs begin.
B. Follow-up Items
i. Lake 28 Washout Repair Exposed Pipe
Field Manager Pepin noted that Pristine Lakes was reminded of this needed repair. District Manager Teague will follow up with Mr. Ayers on this.
ii. Educational, Maps, and Butterfly Garden Signage Updates
Field Manager Pepin reported that the new butterfly signs have been installed. The map signs are in production and will be shipped to him when they are complete, and installation will follow shortly thereafter.
C. Project Tracking Logs
The Board had reviewed the logs, and there were no questions.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Supervisor Zajac asked about the insurance payment invoice and the relationship between FIA and EGIS. District Manager Teague explained that FIA is the broker for EGIS, which provides the liability insurance for the District.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.