Draft Meeting Minutes for May 22, 2023
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on May 22, 2023 at 2:00 p.m. at the Colonial Country Club in the Activity Room of the Community Center, at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present (or attending via web conference) and constituting a quorum were:
Tim Worthington – Chair
Sally Hefti – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Joe Zajac – Assistant Secretary
Also present was:
Cal Teague – District Manager, Premier District Management (PDM)
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order, and District Manager Teague called the roll. All Board members were present, with Chair Worthington attending via web conference. Also attending was Cal Teague, District Manager, of PDM.
SECOND ORDER OF BUSINESS Attendance Via Web Conference
On MOTION by Vice Chair Hefti, seconded by Supervisor Klein, with all in favor, the Board accepted Chair Worthington’s attendance via web conference, due to unforeseen circumstances.
THIRD ORDER OF BUSINESS Approval of the Agenda
Add 7B Discussion on Golf Course Lake Cut and Fill
Add 7C GIS Services Presentation
On MOTION by Supervisor Zajac, seconded by Chair Worthington, with all in favor, the Board accepted the Agenda, as amended.
FOURTH ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FIFTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes April 24, 2023
On MOTION by Vice Chair Hefti, seconded by Chair Worthington, with all in favor, the Board approved the Draft Regular Meeting Minutes from April 24, 2023, as presented.
SIXTH ORDER OF BUSINESS Old Business
There was no Old Business.
SEVENTH ORDER OF BUSINESS New Business
A. Discussion on Financial Reporting Procedures
Supervisor Klein had questions regarding the recording of the CDD assets. After discussion with the Auditor and District Manager Teague, a plan was developed to account for them. It was decided that District Manager Teague will try to obtain the requisitions, which identify all assets funded through the original bond, to ensure that they are on the list at an accurate value. An outside audit firm will be considered to assist in preparing an accurate assessment log. This will be an ongoing project with the collaboration of Supervisor Klein and District Manager Teague.
B. Discussion on Golf Course Lake Cut and Fill
Preliminary plans for golf course improvements were reviewed and discussed. The Board requested that Patrick Tohill accompany them on the Ride Around on June 7th, so the Board can ask questions and communicate their concerns.
C. GIS Services Presentation
Felipe Lemus from GIS Services had submitted a proposal, and the Board received it as a handout. After review and discussion, the Board decided to proceed with Phase I and portions of Phase II and Phase III. Additional phases will include easements and conservation areas.
On MOTION by Supervisor Zajac, seconded by Vice Chair Hefti, with all in favor, the Board approved GIS Services to proceed with Phase I of the development of a GIS map, and portions of Phase II and Phase III, not to exceed $8,500.
EIGHTH ORDER OF BUSINESS District Manager
A. FEMA Reimbursement Update
District Manager Teague stated that there were no changes since last month.
B. Potential Legislation Affecting Special Districts
District Manager Teague stated that there is federal legislation in consideration, which would designate Special Districts formally as a local unit of government.
C. Financial Report for April 2023
District Manager Teague reviewed the Financials, and the Board decided to accept them as presented.
On MOTION by Supervisor Scuderi, seconded by Vice Chair Hefti, with all in favor, the Board accepted the Financials for April 2023, as presented.
D. Proposed FY 2024 Budget
District Manager Teague reviewed the proposed Budget, and, after discussion, the Board decided to approve it.
i. Resolution 2023-03: Approving Proposed Budget and Setting Public Hearing
On MOTION by Supervisor Klein, seconded by Chair Worthington, with all in favor, the Board approved Resolution 2023-03 approving the Fiscal Year 2024 proposed Budget and setting the public hearing for adoption of the Budget.
NINTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
Field Manager Pepin’s report was in the packet, and District Manager Teague reviewed it.
Vice Chair Hefti commented that she had observed “scum” on Lake 3, and it was the first time she had seen it.
The Board requested to observe the butterfly gardens during the Ride Around on June 7th.
The Board decided to wait before obtaining estimates for the addition of aeration for those lakes without aeration.
The resident(s) at 9661 and 9667 Hemingway Lane had submitted a request for the removal of several dead pine trees in the preserve island behind their property, and the Board had no objections to having them removed.
B. Follow-up Items
i. Aerator Repairs: 23, 25, 26, 27, 29, and 50
Field Manager Pepin submitted a handout which stated that this project was completed on May 19th. In addition, he had received a proposal from Premier Lakes to replace a bad compressor and a pvc airline with weighted tubing, which the Board approved.
On MOTION by Supervisor Zajac, seconded by Supervisor Klein, with all in favor, the Board approved the proposal from Premier Lakes to replace a bad compressor and a pvc airline with weighted tubing on Lakes 15, 16, 2, and 3.
ii. Lake 21 Fountain Pump Replacement Update
Chris reported that this project is complete.
C. Project Tracking Log
The log was submitted, and there were no questions.
TENTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
ELEVENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments
Supervisor Zajac reminded everyone about the upcoming Ride Around on June 7th. He stated that he will arrange to have carts available. Staff will ensure that Patrick Tohill is invited.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
FOURTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Chair Worthington, seconded by Supervisor Klein, with all in favor, the meeting was adjourned at 3:28 p.m.
A Ride Around Meeting will be on June 7, 2023 at 8:00 a.m.
The Next Regular Meeting will be on June 26, 2023 at 2:00 p.m.