Draft Meeting Minutes for May 20, 2024
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on May 20, 2024 at 4:00 p.m. in the Activity Room of the Community Center at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present and constituting a quorum were:
Sally Hefti – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Joe Zajac – Assistant Secretary
Attending remotely:
Tim Worthington – Chair
Also present was:
Cal Teague – District Manager, Premier District Management (PDM)
Attending remotely:
Christopher Dudak, Client Services Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order at 4:05 p.m., and District Manager Teague called the roll. Four Board members were present, and Chair Worthington attended remotely. Also attending was Cal Teague, the District Manager. Participating remotely was Christopher Dudak, the Client Services Manager, PDM.
SECOND ORDER OF BUSINESS Approval of the Agenda
Add 5Ai Proposal for Lake 1 and 22 Sod to Cover Geo Tube
Add 6C Washout Repair on Majestic; Remove Dead Pines on Walking Path; Lake 11 Tree Removal on Outfall Structure – Proposal
On MOTION by Supervisor Zajac, seconded by Supervisor Klein, with all in favor, the Board accepted the Agenda, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for April 22, 2024
On MOTION by Supervisor Scuderi, seconded by Vice Chair Hefti, with all in favor, the Board approved the Draft Regular Meeting Minutes for April 22, 2024, as presented.
FIFTH ORDER OF BUSINESS Old Business
A. Sod Needs along Rip Rap on Lake 28 and Survey of Other Locations
i. Proposal for Lake 1 and 22 Sod to Cover Geo Tube
District Manager Teague stated that Field Manager Pepin has identified shoreline areas where the top portion of the geo filter tube is exposed, beyond the initial report of the exposure on Lake 28. He was waiting for Pristine Lakes to send over a proposal to cover up the exposed tubes. Just before the meeting time, Pristine sent over a proposal for areas on Lakes 1 and 22. After discussion, the Board approved these repairs.
Supervisor Zajac noted that these areas should be on the June 5th Ride Around.
On MOTION by Vice Chair Hefti, seconded by Supervisor Klein, with all in favor, the Board approved Pristine Lakes to install sod over exposed geo tubes on Lakes 1 and 22, not to exceed $4,800.
SIXTH ORDER OF BUSINESS New Business
A. Fencing Repair between Lakes 11 and 60 Proposal
District Manager Teague reported that Field Manager Pepin is waiting for Eagle Fence to conduct their site inspection. There is still standing water in the area of the fence damage.
B. Palm Tree Pruning within the Preserve Islands Proposal
Field Manager Pepin received a proposal for pruning 75 cabbage palms and removing the cut debris, at the cost of $3,375. This is located between the walking path and the private homes, all around the preserve areas. This was approved by the Board.
On MOTION by Supervisor Zajac, seconded by Supervisor Klein, with all in favor, the Board approved the pruning of 75 cabbage palms and the removal of debris, not to exceed $3,375.
C. Washout Repair on Majestic; Remove Dead Pines on Walking Path; Lake 11 Tree Removal on Outfall Structure – Proposal
Field Manager Pepin received a proposal for all three items, and it was approved by the Board.
On MOTION by Supervisor Scuderi, seconded by Vice Chair Hefti, with all in favor, the Board approved the repair of a washout on Majestic, the removal of dead pine trees on the walking path, and tree removal on the outfall structure on Lake 11, not to exceed $2,200.
SEVENTH ORDER OF BUSINESS District Manager
A. FEMA Appeals
Notifications from FEMA were included in the packet, informing us that they are reviewing the recommendation from the State. District Manager Teague stated that there is no estimated time frame for their reply.
B. Financial Report for April 2024
District Manager Teague reviewed the Financials, and they were discussed.
He stated that he projects the District to be $132,000 under budget at the end of the fiscal year, and this amount includes budgeted reserves for the boardwalk and for operating reserves.
Supervisor Klein asked about the special assessment forecasting in the trend report. District Manager Teague noted that there is a software projection issue, which shows an inconsistency between the Financials and the trend report.
District Manager Teague also noted that staff is budgeting on net, going forward, which Supervisor Klein thought made good sense. District Manager Teague stated that the District is currently 97% or 98% collected, and that 5.12% is the interest rate which Valley Bank provides. The Financial Report was accepted by the Board.
On MOTION by Supervisor Klein, seconded by Supervisor Zajac, with all in favor, the Board accepted the Financials for April 2024, as presented.
C. Fiscal Year 2025 Proposed Budget
District Manager Teague noted that the Proposed Budget must be submitted to the City and County. He stated that there is currently $548,000 in reserves, which should be up to $680,000 by the end of year. For Fiscal Year 2025 there is $70,000 set aside for boardwalk reserve, and $50,000 set aside for lake bank repairs reserve. August 26, 2024 is the proposed date of the Public Hearing.
i. Resolution 2024-04: Approving Proposed FY 2025 Budget and Setting Public Hearing Date
On MOTION by Supervisor Klein, seconded by Supervisor Scuderi, with all in favor, the Board approved Resolution 2024-04, approving the Fiscal Year 2025 Proposed Budget and setting the Public Hearing for August 26, 2024.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
Field Manager Pepin’s report was included in the packet and the following was discussed:
Field Manager Pepin reported that the Lake 11 berm will need to be rebuilt next year. Staff will get proposals for the June meeting.
District Manager Teague noted that the Chara on Lake 22 is beneficial, but if it grows too much and crests the surface, it can be sprayed down. The Board requested that Field Manager Pepin cut it down.
Supervisor Zajac will provide a list of 10 items to inspect on the Ride Around, including the eroding berm mentioned on page 50 of the Agenda packet, the cart path wall vegetation, and the Butterfly Garden.
B. Follow-up Items
i. Fencing Repairs on 9016 – 9024 Shadow Glen Way
This project is complete.
ii. Vines and Dead Trees on Horse Creek and Country Club Blvd
This is scheduled to be completed by the end of the month.
iii. Lake 28 Sinkhole/ Washout between 11035 and 11037 Iron Horse Way
This is scheduled to be completed by the end of the month.
iv. Lake 28 Fountain Pump and Motor Replacement
This project is complete.
v. Butterfly Garden Weeding, Mulching and Planting
This is scheduled to be completed by May 23rd.
vi. Alligator Warning Sign Install on Lake 30
Field Manager Pepin reported that the Clubhouse had extra signs, and they installed one on Lake 30, as had been requested by the Boaard.
C. Project Tracking Logs
The log was submitted, and there were no questions.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Urbancic.
TENTH ORDER OF BUSINESS Engineer
A. Lee County MS4 Audit Update
District Manager Teague noted that the possible dates for the MS4 audit visit for the stormwater system are June 4th and 5th. Engineer Marshall will be in attendance. They will inspect control structures and determine if the stormwater system is being managed well.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Supervisor Scuderi had questions about some of the qualifying forms she needs for the upcoming election. Staff will email her the instructions again with a request to contact Cheryl Futch at the Lee County Supervisor of Elections office.
Vice Chair Hefti asked about the color of the boards that the Master used on the boardwalk along Colonial Country Club Boulevard. She wondered what material the CDD will use when it is eventually replaced. She stated that some residents commented on the gray color.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.