Draft Meeting Minutes for May 18, 2020
Colonial Country Club Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held via web conference on Monday, May 18, 2020 at 2 p.m.
Attending via web conference authorized by Executive Order 20-69 waiving the quorum requirement were:
Tony DeSantis – Chair
Joseph Zajac – Vice Chair
Sally Hefti – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Medge Wahrer – Assistant Secretary
Also attending via web conference were:
Cal Teague – District Manager
Chris Pepin – Field Manager
Christopher Dudak – Assistant to the District Manager
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District meeting was called to order and the District Manager called the roll. All Board members were present for today’s meeting by web conference. Also present by web conference were the District Manager Cal Teague, Assistant to the District Manager Chris Dudak and Field Manager Chris Pepin.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Agenda was presented and approved.
On MOTION by Vice Chair Zajac, seconded by Supervisor Wahrer with all in favor, the Agenda was approved as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
The phone number allowing audience participation was posted, but there were no comments from the public. Resident Martin LaHue attended by web but did not comment on an Agenda item.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Regular Meeting Minutes from April 27, 2020
The regular meeting Minutes from April 27, 2020 were approved as presented.
On MOTION by Supervisor Hefti, seconded by Supervisor Wahrer, with all in favor, the regular meeting Minutes from April 27, 2020 were approved as presented.
FIFTH ORDER OF BUSINESS Old Business
There being none, the next Order of Business followed.
SIXTH ORDER OF BUSINESS New Business
A. Littoral Planting Lake 14
The proposal from Lake & Wetland was reviewed to plant 440 yellow orange hybrid canna along the cart path lake bank on Lake 14. The cost of $418 was approved.
On MOTION by Supervisor Hefti, seconded by Supervisor Wahrer, with all in favor, the Board approved the proposal from Lake & Wetland to plant 440 yellow orange hybrid canna along the lake bank on the cart path side on Lake 14 for $418.
SEVENTH ORDER OF BUSINESS District Manager
A. FY 2021 Tentative Budget Approval and Resolution 2020-04
The Resolution was approved to set the public hearing date and approve the tentative FY 2021 Budget. The Board requested the amortization schedule on the Pulte payments.
On MOTION by Supervisor Wahrer, seconded by Vice Chair Zajac, with all in favor, the Board approved the FY 2021 Tentative Budget Approval and Resolution 2020-04 to set the public hearing date and approve the FY 2021 Budget.
B. Community Registered Voter Counts
The District Manager reported there are 1,560 registered voters living in the community.
C. Financial Statements for April 2020
The Board accepted the April 2020 Financials.
On MOTION by Supervisor Wahrer, seconded by Supervisor Hefti, with all in favor, the Board voted to accept the April 2020 Financials.
EIGHTH ORDER OF BUSINESS Field Manager
A. Field Report for May
The following actions/requests were made:
– Spikerush was planted on the golf course side, but cutbacks will begin mid-June.
– The connection point near the compressor unit keeps disconnecting at Lakes 25 & 26. Solitude was contacted.
– Lakes 18 & 20 had small washouts and the contractor will come out and repair them.
– Cabbage palms were identified for removal.
– The Board asked to identify the number of the new lake since Lakes 3 & 5 have been combined.
B. Follow-Up Items
i. Spatterdock and Lilies from Affected Lakes
Spatterdock and lily pads increased on Lakes 11, 14 & 29. The Field Manager reported it to Lake & Wetland to be taken care of.
ii. Preserve Non-Compliance Letter from Southwest Florida Water Management District
The Field Manager said the community is back in compliance. Another inspection will happen in November/December to ensure that future treatments are keeping up with the exotic growth.
iii. Boardwalk Staining
The Field Manager received multiple compliments on the boardwalk staining project that was completed.
iv. Littoral Plantings Lakes 14, 18, 20, 21 & 25
The littoral plantings are scheduled for late May or early June with the goal of improved rain forecasts before plantings are installed.
v. Spike Rush Trimming Lakes 3 & 5
The trimmings are scheduled to be completed near the end of June as the contractor is booked out for the next month.
C. Project Tracking/Maintenance Log
The Board reviewed the current projects and had no comments.
NINTH ORDER OF BUSINESS Attorney
There being none, the next Order of Business followed.
TENTH ORDER OF BUSINESS Engineer
There being none, the next Order of Business followed.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
- Vice Chair Zajac reminded the Board that there is a June 8th workshop convening at 8 a.m. to inspect all CDD assets. Carts are needed.
- The Chair asked if the June 22 meeting should be held at the Clubhouse. Under advice by the Attorney, if the meeting exceeds 10 people, including staff and the Board, it cannot be held there due to the current Executive Order for the virus. Therefore, it will be held by web conference until the Order is rescinded.
TWELFTH ORDER OF BUSINESS Audience Comments
There being none, the next Order of Business followed.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further Orders of Business and,
On MOTION by Supervisor Wahrer, seconded by Supervisor Scuderi, with all in favor, the meeting was adjourned at 2:35 p.m.
Next Special Meeting: June 8, 2020 at 8 a.m.
Next Meeting: June 22, 2020 at 2 p.m.