Draft Meeting Minutes for June 26, 2023
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on June 26, 2023 at 2:00 p.m. at the Colonial Country Club in the Activity Room of the Community Center, at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present (or attending via web conference) and constituting a quorum were:
Tim Worthington – Chair
Sally Hefti – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Joe Zajac – Assistant Secretary
Also present was:
Cal Teague – District Manager, Premier District Management (PDM)
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order, and District Manager Teague called the roll. All Board members were present, with Chair Worthington attending via web conference. Also attending was Cal Teague, District Manager, of PDM.
SECOND ORDER OF BUSINESS Attendance Via Web Conference
On MOTION by Vice Chair Hefti, seconded by Supervisor Scuderi, with all in favor, the Board accepted Chair Worthington’s attendance via web conference.
THIRD ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Zajac, seconded by Supervisor Klein, with all in favor, the Board accepted the Agenda, as presented.
FOURTH ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FIFTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes May 22, 2023
Line 10 Remove “due to unforeseen circumstances”
B. Draft Ride Around Meeting Minutes June 7, 2023
On MOTION by Supervisor Zajac, seconded by Vice Chair Hefti, with all in favor, the Board approved the Draft Regular Meeting Minutes from May 22, 2023, as amended, and the Draft Ride Around Meeting Minutes from June 7, 2023, as presented.
SIXTH ORDER OF BUSINESS Old Business
A. GIS Update
District Manager Teague reported that the contract has been signed, and the development of the program is progressing.
SEVENTH ORDER OF BUSINESS New Business
A. Audit Selection Process
District Manager Teague stated that the selection committee, which could be the Board, will be sent the completed rating sheet containing the criteria that has been established for an auditor, and they will make recommendations before the August 2023 meeting. An auditor will be selected. During the regular meeting, Supervisor Klein stated that he would like to discuss some items with the auditors, so District Manager Teague will send a copy of the auditors’ submissions to the Board.
After discussion on the limited time frame for consideration, the Board decided to move the authorization of the RFP and auditor selection to the September meeting, if it is allowed by statute.
i. Establish Minimum Qualifications
ii. Appoint Committee
iii. Authorize RFP and Audit Selection Committee Meeting: August 28, 2023
On MOTION by Supervisor Scuderi, seconded by Chair Worthington, with all in favor, the Board selected themselves as the audit selection committee, and the committee will meet 15 minutes before the September 25, 2023 meeting.
B. Proposal to Remove Dead Pine Trees in the Preserve Islands Behind 9661 & 9667 Hemingway Lane
District Manager Teague stated that Pristine Lakes had submitted a proposal for the removal of dead pine trees.
On MOTION by Supervisor Zajac, seconded by Vice Chair Hefti, with all in favor, the Board approved Pristine Lakes to remove dead pine trees in the preserves behind 9661 & 9667 Hemingway Lane, and a dead tree at 9958 Horse Creek Road, not to exceed $1,200.
EIGHTH ORDER OF BUSINESS District Manager
A. FEMA Reimbursement Update
District Manager Teague reported that the deadline for completing the emergency cleanup is June 29, 2023, and Colonial’s cleanup has been completed. FEMA is now in their initial determination process, and they will be deciding if any projects in the community are ineligible.
B. Financial Report for May 2023
District Manager Teague reviewed the Financials and stated that they are basically 100% collected. He stated that the interest rate is still higher than anticipated.
On MOTION by Supervisor Klein, seconded by Supervisor Scuderi, with all in favor, the Board accepted the Financials for May 2023, as presented.
C. Assets Tracking Program
District Manager Teague reviewed the status of an assets tracking program, and Supervisor Klein presented his last request for information to District Manager Teague.
NINTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
Field Manager Pepin’s report was in the packet, and District Manager Teague reviewed it.
Field Manager Pepin reported that the lakes are in overall good condition, but they have cattails in Lake 60. The Board mentioned the appearance of spike rush in some lakes.
Supervisor Zajac commented that the vines on the fence look very heavy, and he wondered if they need to be addressed. Field Manager Pepin had stated that they will be treated by the contractor at the next scheduled event.
There was discussion on the installation and locations of warning signs about wildlife, and the Board agreed to their installation.
B. Follow-up Items
i. Butterfly Garden Updates
Field Manager Pepin reported that new plants, mulch, wildflower seeds and pavers were completed on June 22nd, and the Board was also emailed pictures on that date.
ii. Aerator Repairs: Compressors on Lakes 15, 16; Lakes 2, 3 Intake Replacements
Field Manager Pepin reported that the aerator repairs have been completed.
C. Project Tracking Logs
The log was submitted, and there were no questions.
TENTH ORDER OF BUSINESS Attorney
A. Legislative Update: Supervisor Ethics Training
District Manager Teague stated that the State has passed legislation that requires the Board to take a 4 hour ethics course each year, beginning in 2024. He stated that FASD is working on a training manual and possibly a course.
District Manager Teague also stated that federal legislation may be passed to designate entities like the Board as special districts, which would help when requesting funding.
ELEVENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor requests or comments.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
FOURTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Hefti, seconded by Supervisor Klein, with all in favor, the meeting was adjourned at 2:48 p.m.
The Next Regular Meeting will be on July 24, 2023 at 2:00 p.m.