Draft Meeting Minutes for June 22, 2020
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held via web conference on Monday, June 22, 2020 at 2 p.m.
Attending via web conference authorized by Executive Order 20-69 waiving the quorum requirement were:
Tony DeSantis – Chair
Joseph Zajac – Vice Chair
Sally Hefti – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Medge Wahrer – Assistant Secretary
Also attending via web conference were:
Cal Teague – District Manager
Samuel Marshall – Engineer
Chris Pepin – Field Manager
Christopher Dudak – Assistant to the District Manager
Patrick Whelan – Resident
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District meeting was called to order and the District Manager called the roll. All Board members were present for today’s meeting by web conference. Also present by web conference were the District Manager Cal Teague, Engineer Samuel Marshall, Assistant to the District Manager Chris Dudak and Field Manager Chris Pepin.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Agenda was presented and approved.
On MOTION by Vice Chair Zajac, seconded by Supervisor Scuderi with all in favor, the Agenda was approved as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
Patrick Whelan commented about algae growth on the preserve side of Lake 31. The Field Manager contacted Lake & Wetland to come out immediately to treat it.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Regular Meeting Minutes from May 18, 2020
The regular meeting Minutes from May 18, 2020 were approved as presented.
On MOTION by Supervisor Wahrer, seconded by Supervisor Hefti, with all in favor, the regular meeting Minutes from May 18, 2020 were approved as presented.
The special meeting Minutes from June 8, 2020 were approved as presented.
On MOTION by Supervisor Wahrer, seconded by Supervisor Hefti, with all in favor, the special meeting Minutes from June 8, 2020 were approved as presented.
FIFTH ORDER OF BUSINESS Old Business
A. Quarterly Water Quality Analysis Results
The Lake & Wetland report was reviewed with no questions.
SIXTH ORDER OF BUSINESS New Business
A. Fountain and Aerator Maintenance Proposals
The Board reviewed the maintenance proposal from Florida Fountains. The Field Manager recommended quarterly maintenance on both the fountains and aerators because if maintenance personnel are there more often, they can detect issues more easily and fix the problems. After discussion, it was agreed to remain with Solitude but increase the amount of aerator maintenance visits to quarterly.
On MOTION by Supervisor Hefti, seconded by Vice Chair Zajac, with all in favor, the Board voted to have Solitude increase the aerator maintenance to quarterly and keep the same quarterly schedule with the fountains.
SEVENTH ORDER OF BUSINESS District Manager
A. Update on Directives From Ride-Around
The Board observed that Lakes 3 & 5 are now combined and the Engineer recommended that the Board refer to it as Lake 3 with a footnote that Lake 5 was absorbed into Lake 3, for historic purposes. The Board observed the littorals were already in on Lake 20. The aerator proposal for Lakes 3 & 5 will be presented at the next meeting.
On MOTION by Supervisor Scuderi, seconded by Supervisor Wahrer, with all in favor, the Board approved referring to Lake 3 with a footnote that Lake 5 was absorbed into Lake 3, for historic purposes.
B. Financial Statements for May 2020
The Board accepted the May 2020 Financials.
On MOTION by Vice Chair Zajac, seconded by Supervisor Hefti, with all in favor, the Board voted to accept the May 2020 Financials.
C. Audited 2019 Annual Financial Report
The Board accepted the 2019 Annual Audit Report and authorized the Chair to sign the Annual Financial Report (AFR).
On MOTION by Supervisor Wahrer, seconded by Supervisor Hefti, with all in favor, the Board accepted the 2019 Annual Audit Report and authorized the Chair to sign the Annual Financial Report (AFR).
EIGHTH ORDER OF BUSINESS Field Manager
A. Field Report for June:
- Lake & Wetland will treat several algae issues.
- The aerator issues were taken care of by Solitude.
- The Field Manager is still working on the dead sod issue by Lake 20.
- The exotics have been reported to Lake & Wetland.
- The butterfly gardens have been replanted. He is having irrigation checked for those areas.
- The spikerush is coming across Lake 50.
- There have been several trash issues.
- The cleanup of debris in the roadway catch basins was authorized.
- The replacement of the “no dumping” signs in the catch basin was approved.
On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all the favor, the Board voted to authorize the Field Manager to take care of outstanding maintenance items.
B. Follow-Up Items
i. Spatterdock and Lilies from Affected Lakes
Lake & Wetland was notified that although low growth remains and that follow-up treatments were required. The Field Manager said they were scheduled for June 26.
ii. Littoral Plantings Lakes 18, 20, 21 & 25
The Field Manager said that 90% of the littorals had been planted on May 29. Lake & Wetland will return the week of June 29 to finish the project.
iii. Littoral Planting Lake 14
The littoral planting at Lake 14 is scheduled for completion during the week of June 29.
iv. Spikerush Trimming Lakes 3 & 5
The trimming is scheduled for July 6.
v. Project Tracking.Maintenance Log
The log was reviewed and Chair DeSantis suggested the Board recognize that approximately $10,000 is available in the budget yet to address concerns or make improvements that may be needed. It will be discussed at the next meeting.
NINTH ORDER OF BUSINESS Attorney
The District Manager reported that the Attorney is waiting to see if the Governor extends the Executive Order. If not, the July meeting will be in the clubhouse.
TENTH ORDER OF BUSINESS Engineer
The Engineer reported that changes in the NPDES permit report is almost completed, with one or two days of work left to assemble the compliance report that is due in October.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There being none, the next Order of Business followed.
TWELFTH ORDER OF BUSINESS Audience Comments
There being none, the next Order of Business followed.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further Orders of Business and,
On MOTION by Vice Chair Zajac, seconded by Supervisor Wahrer, with all in favor, the meeting was adjourned at 2:44 p.m.
Next Meeting: July 27, 2020 at 2 p.m.