Draft Meeting Minutes for July 25, 2022
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on July 25, 2022 at 2 p.m. at the Colonial Country Club Activity Room in the Community Center at 9171 Independence Way in Fort Myers, Florida and also via phone conference.
Present and constituting a quorum were:
Joseph Zajac – Chair
Tim Worthington – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Sally Hefti – Assistant Secretary
Also present was:
Cal Teague – District Manager, Premier District Management (PDM)
Tim Kreft – Resident
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order and District Manager Teague called the roll. All Board members were present, with Vice Chair Worthington attending via web conference. Also in attendance were Cal Teague, the District Manager, and Tim Kreft, Resident.
On MOTION by Chair Zajac, seconded by Supervisor Klein, with all in favor, the Board accepted Vice Chair Worthington’s attendance via web conference.
Patrick Tohill presented the preliminary master plan for the renovation of the golf course in a PowerPoint presentation. He stated that the renovation will probably affect 7 lakes. The engineer for the Golf Club and its committees will work with the South Florida Water Management District to ensure permit compliance during the renovation. When the plans are complete they will be sent to the CDD for review by the District engineer. They expect to complete the project by 2025.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all in favor, the Board accepted the Agenda, as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on the Agenda.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes from June 27, 2022
Line 33 Change Lake 13 to Lake 33
On MOTION by Supervisor Hefti, seconded by Supervisor Klein, with all in favor, the Board accepted the Draft Meeting Minutes from June 27, 2022, as amended.
FIFTH ORDER OF BUSINESS Old Business
A. Mill Creek Scope Lines Update
District Manager Teague reported that Sewer Viewer had conducted the storm drain scoping at the condos on Colonial Country Club Boulevard, and they had found several locations where the lines need to be cleaned. The report showed the locations of the issues, and they submitted a quote to clean out these lines. Chair Zajac wondered if this would improve the drainage issues, and District Manager Teague stated that it would.
On MOTION by Vice Chair Worthington, seconded by Supervisor Hefti, with all in favor, the Board approved Sewer Viewer to clean out the clogged lines at the condos on Colonial Country Club Boulevard, not to exceed $12,400.
B. Walkway Maintenance Update
District Manager Teague stated that all of the maintenance on the upland wetlands along the walkways had been done, and they look good. The Board wants this reported to the HOA and also that they be told that this is an improvement, and not a remedy. District Manager Teague will get a letter signed by Chair Zajac and forward it to the HOA.
C. Lake Conditions Update
Field Manager Pepin had submitted his report, and he had seen a few problem areas. District Manager Teague reported that Gonzalo is no longer working for Solitude, and he is starting his own firm. The Board would like to look into changing companies, and to consider Gonzalo’s company.
SIXTH ORDER OF BUSINESS New Business
A. Aerator Installation for Lakes 18 & 7, 10 & 33 Project Update
District Manager Teague stated that West Coast Electrical is behind on sending out their estimates, and they are waiting on the electrical quotes.
SEVENTH ORDER OF BUSINESS District Manager
A. Financial Reports for June 2022
District Manager Teague reviewed the Financials, and Supervisor Klein had questions on matching the cash on the balance sheet with the cash and investments report. District Manager Teague will look into this and send a report to the Board.
On MOTION by Supervisor Klein, seconded by Supervisor Scuderi, with all in favor, the Board accepted the Financial Reports for June 2022, as presented.
EIGHTH ORDER OF BUSINESS Field Manager
A. Field Report
i. Field Inspection Report
District Manager Teague reviewed Field Manager Pepin’s report. Chris had stated that the littorals looked good, the spike rush is too wide on Lakes 18 & 40, and submerged weeds are becoming an issue. Chris and his team continue to work on maintenance, and Chair Zajac would like to make sure that they are staying on top of the Gateway canal. Some issues that they will be working on include cutting back the vegetation around the electrical panels for the compressor units on the lakes that need it, removing fallen trees, and removing fishtail palms in the preserve.
Chris reported that the electrical GFI will not reset on Lakes 2, 3, & 32 and need to be replaced. Air is not reaching the air stations on Lakes 15 & 16 and the air line needs to be replaced, and air is also not reaching the air stations on Lakes 25, 26, & 27, which will need the compressor replaced. Chair Zajac wondered if other communities are having as many continual aeration problems as Colonial is having. District Manager Teague stated that there seem to be issues in all communities, depending on the age of the systems and other maintenance needs. Chair Zajac wondered if it is time to replace or repair the aerators. Field Manager Pepin is to review the equipment and make a recommendation.
ii. District Passed Surprise Inspection
South Florida Water Management District did a surprise inspection and the District passed with flying colors.
iii. Solitude Service History Report
Solitude reported that everything is looking good, and they continue to perform maintenance tasks and resolve issues. The Board asked Chris to see if their reports are consistent with this.
B. Follow-up Items
i. Lake 15 & 16 Aerators Tripping the GFI Update
Solitude had replaced the GFI, however, the system was still tripping. They were contacted again, and they should be inspecting the system soon.
ii. Butterfly Gardens Update
Both gardens had been replanted, reseeded and mulched. Irrigation should currently be running at both gardens 4 times a week. Vice Chair Worthington stated that the gardens look very good, and that they are receiving irrigation water consistently.
C. Project Tracking/Maintenance Log
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Chair Zajac suggested that the notice of a ride around be published also at the Clubhouse, so everyone will see it. He also stated that homeowner Terry Dillow wants the ground leveled out at Shadow Glen. Chris will look for someone willing to do a small job.
Vice Chair Worthington stated that Solitude reports that everything is good, but he doesn’t think that they are seeing issues such as algae. It was stated that this just confirms the decision to look for another company.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Supervisor Klein, seconded by Vice Chair Worthington, with all in favor, the meeting was adjourned at 3:15 p.m.
The Next Regular Meeting will be on August 22, 2022 at 2:00 p.m.