Draft Meeting Minutes for July 22, 2024
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on July 22, 2024 at 2:00 p.m. in the Activity Room of the Community Center at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present and constituting a quorum were:
Sally Hefti – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Joe Zajac – Assistant Secretary
Attending remotely was:
Tim Worthington – Chair
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Mandie Rainwater – Assistant District Manager, PDM
Attending remotely was:
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order at 2:00 p.m., and Cal Teague, the District Manager, called the roll. Four Board members were present, and Chair Worthington attended remotely. Also attending was Mandie Rainwater, Assistant District Manager. Attending remotely was Christopher Dudak, the Client Services Manager.
On MOTION by Vice Chair Hefti, seconded by Supervisor Scuderi, with all in favor, the Board approved Chair Worthington’s attendance remotely.
SECOND ORDER OF BUSINESS Approval of the Agenda
An Amended Agenda was forwarded to the Board, which added 7F Hurricane Preparedness Memo.
On MOTION by Supervisor Zajac, seconded by Supervisor Klein, with all in favor, the Board accepted the Agenda, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for June 24, 2024
On MOTION by Supervisor Klein, seconded by Chair Worthington, with all in favor, the Board approved the Draft Regular Meeting Minutes for June 24, 2024, as presented.
FIFTH ORDER OF BUSINESS Old Business
A. Fencing Repair between Lakes 11 and 60 Proposals
District Manager Teague stated that Field Manager Pepin reported that Eagle Fence attempted to inspect this area, but there was still too much water, and they could not access it. This project was tabled until after the rainy season.
B. Lake 11 Berm Restoration Plan
District Manager Teague stated that Field Manager Pepin had just forwarded a proposal from Pristine Lakes to him. The Board tabled the issue until the next meeting.
SIXTH ORDER OF BUSINESS New Business
A. Littoral Planting Proposal for Lakes 21, 28 & 50
In the packet was a proposal to plant 2 rows of littorals along the 3 shorelines previously identified, with the total cost of $6,610 for the 3 lakes, which is $1 per installed plant. There was discussion comparing various littorals, and, upon District Manager Teague’s recommendation, the Board selected golden canna. At the last meeting, the Board postponed the installation until after the rainy season. The Board accepted the proposal to secure this price.
On MOTION by Chair Worthington, seconded by Vice Chair Hefti, with all in favor, the Board approved the proposal to install 2 rows of golden canna in Lakes 21, 28, and 50, not to exceed $6,610, with work to begin after the rainy season.
B. Vegetation Clean Up Proposal for outside the I-75 Wall adjacent to the Large Preserve
Pristine Lakes provided a quote for killing all of the exotics on the dirt hill outside the I-75 wall. They will be removing everything up to 50 feet away from the wall, which has never been done before. Gonzalo Ayres believes they can complete the job in 2 days but included a 3rd day in the proposal to ensure its completion. The cost is $1,600 a day, which totals $4,800 for 3 days. The Board approved the proposal.
On MOTION by Supervisor Zajac, seconded by Supervisor Klein, with all in favor, the Board approved the removal of exotic vegetation outside of the I-75 wall and adjacent to the large preserve, not to exceed $4,800.
C. Algal Blooms in the Community
Assistant District Manager Gindling forwarded an email to the Board regarding the algal blooms before the meeting, stating that algae and Chara blooms are appearing in the lakes due to the heat and lack of rain. District Manager Teague explained that Chara is a submerged weed that reaches the surface and then continues to spread. When treated, it will break down and feed algae, while it is decomposing. District Manager Teague reported that the algae and Chara are being treated.
SEVENTH ORDER OF BUSINESS District Manager
A. Responses to Letters Sent to the Master
i. Golf Course Enhancement Project – Use of Round-up
ii. Notification before HOA Construction affecting District Property
iii. Plantings near Preserve
The letters listed above were sent to the Master Board for appropriate routing. The response from the Club regarding the possible use of Round-up is in the packet. The Master was assured that the contractor will use legally approved substances and follow the guidelines for application and safe use. District Manager Teague reported that all of the communications received a positive response.
B. FEMA Appeals
District Manager Teague reported that FEMA confirmed that our appeals are still in review. There is no estimated time for the next response.
C. Financial Report for June 2024
District Manager Teague noted that the interest income is growing well, and the Financials are in good condition. The District is on track to have a $140,000 surplus, which will go into the fund balance. He also reported that the assessments are 100% collected.
The Board questioned the $9,000 spent on littorals, which was not in the current Budget. District Manager Teague reported that this was approved in October 2023 for Lakes 10, 21, and 22. The Board was curious as to why Lake 21 is currently on the list for planting littorals, and District Manager Teague will ask Field Manager Pepin.
Supervisor Klein asked about the R&M fountain, and if anything needs to be capitalized. District Manager Teague will investigate and respond after the meeting. Supervisor Klein also noted that the NPDES line item was $5,000 over Budget.
Supervisor Scuderi asked about the $10,000 prepayment on the bond, which was a follow-up from the last meeting. District Manager Teague explained that the prepayment on the principal was mandated in the bond indenture. He stated that the District was required to pay the trustee and also to pay for a new amortization schedule.
On MOTION by Supervisor Klein, seconded by Chair Worthington, with all in favor, the Board approved the Financial Report for June 2024, as presented.
D. Goals, Objectives, and Measures Annual Reporting Draft
District Manager Teague stated that staff expects to have a draft of the report at the next meeting. He stated that their approach is to submit the simplest plan with the most basic requirements, and will write a more extensive report, if the legislature expands on their requirements and expectations. District Manager Teague stated that Attorney Urbancic will review them. If a more extensive report is required, there will be a proposal for the extra work required, but if this report suffices, there will be no charge for the report.
E. NPDES Survey Report
District Manager Teague stated that Engineer Marshall is investigating and will notify staff when this report will be available.
F. Hurricane Preparedness Memo
District Manager Teague presented a memo to the Board, summarizing three options which could be used for responding to the next hurricane.
- Option 1 is for PDM staff to continue to manage a response, which requires increased fees and setting money aside for increasing field management’s role in project and contracts monitoring.
- Option 2 is the District contracting with a disaster specialist to ensure that all required federal guidelines have been followed from the beginning, and will oversee all phases of the process.
- Option 3 is to seek an interlocal agreement with the City or County to manage cleanup on the District’s behalf.
The Board did not select an option.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
The Board had reviewed the field report and the following was discussed:
- Supervisor Scuderi asked about the washout at Majestic Avenue on Lake 22, and it was noted that the field report states that Pristine Lakes will repair it.
- Chair Worthington asked about the pictures of dead fronds on Lake 50 that he had emailed to the Board and District manager Teague before the meeting. District Manager Teague noted that it was in the District’s LME and would cost approximately $1,000 to clean up. He will ask Field Manager Pepin to trim the area and clean out the fronds.
- The Board asked if a letter was sent to the homeowner on Prosperity Way on Lake 7 regarding the silt barrier failure, and Client Services Manager Dudak stated that he had sent it, but no response has been received.
- Vice Chair Hefti noted that the Butterfly Gardens wildflowers are blooming and look nice.
B. Follow-up Items
i. Lake 28 Sinkhole/ Washout between 11035 and 11037 Iron Horse Way
Field Manager Pepin reported that the washout on Lake 22 was repaired but needs to be filled in again, and the washout on Iron Horse Way still needs to be completed.
ii. Lakes 7, 8 and 10 on Prosperity Aerator Issues
Field Manager Pepin reported that a bad capacitor was replaced, and the system is now online.
C. Project Tracking Logs
The Board had reviewed the logs, and there were no questions.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor requests or comments.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.