Draft Meeting Minutes for January 25, 2021
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on Monday, January 25, 2021 at 2 p.m. at the Colonial Country Club Activity Room in the Community Center at 9171 Independence Way in Fort Myers, Florida and also via web conference.
Present (or attending via web conference) and constituting a quorum were:
Tony DeSantis – Chair
Joseph Zajac – Vice Chair
Sally Hefti – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Tim Worthington – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager
Chris Pepin – Field Manger
Christopher Dudak – Assistant to the District Manager
Nancy Dudak – Premier District Management
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District meeting was called to order and the District Manager called the roll. All Board members were present for today’s meeting, except Supervisor Worthington who participated by web conference. Also participating by web conference were the Field Manager Chris Pepin, Assistant to the District Manager Christopher Dudak and Nancy Dudak, PDM.
On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all in favor, the Board voted to allow Supervisor Worthington to attend the meeting electronically.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Agenda was reviewed.
On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all in favor, the Agenda was approved as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There being none, the next Order of Business followed.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes from December 21, 2020
The Draft Meeting Minutes from December 21, 2020 were reviewed.
On MOTION by Supervisor Hefti, seconded by Vice Chair Zajac, with all in favor, the Draft Meeting Minutes from December 21, 2020 were approved as submitted.
FIFTH ORDER OF BUSINESS Old Business
A. Aerator Installation Lake 28 Update
Solitude has installed the aerator and they are still waiting for FPL to upgrade the power source. Then West Coast Electrical will start the electrical part of it. Everything is in place to get the job done.
SIXTH ORDER OF BUSINESS New Business
A. Drive-Around Workshop Dates Discussion
Drive-arounds were suggested by the Board for May 17 and September 20.
On MOTION by Vice Chair Zajac, seconded by Supervisor Worthington, with all in favor, the Board voted to conduct the drive-arounds on Monday, May 17, and Monday, September 20 at 8 a.m.
B. Shadow Glen Fence Post Replacement Proposal
The Board discussed a proposal from Sunstate Fence for $6,529.18 to replace 406′ of chainlink fence and posts. They agreed that early April would be a good date for the work to be done and that PDM will send a letter to the General Manager for him to contact the affected residents.
On MOTION by Vice Chair Zajac, seconded by Supervisor Scuderi, with all in favor, the Board approved a proposal from Sunstate Fence for $6,529.18 to replace 406′ of chainlink fence and posts.
C. E-Verify Memorandum of Understanding
The Board discussed the E-Verify Memorandum of Understanding.
On MOTION by Supervisor Scuderi, seconded by Supervisor Hefti, with all in favor, the Board authorized the Chair to electronically sign a Memorandum of Understanding that they are registering to participate in the E-Verify Program and that they are not hiring anyone who has not filed an I-9.
SEVENTH ORDER OF BUSINESS District Manager
A. Financial Statements for December 2020
The Board discussed the December 2020 financials.
On MOTION by Vice Chair Zajac, seconded by Supervisor Hefti, with all in favor, the Board accepted the December 2020 financials.
B. New Tablets for Supervisors Update
The new Microsoft Surface tablets have arrived and will be distributed at the next meeting. Christopher Dudak will be available for training.
EIGHTH ORDER OF BUSINESS Field Manager
A. Field Report for January
The report was reviewed and the following requests or actions identified:
- The District Manager reported that the lakes are looking very good.
- Spatterdock and lily pads have been observed and treatment noticed.
- Torpedo grass has a very low presence.
- Trash cleanup was scheduled.
- There is a rusted electrical panel on the corner of Independence Way and Oakhurst that was requested to be replaced, but the Board asked that they not use stainless steel.
- The fountain timers were adjusted after the power loss.
- Sod that was damaged will be replaced by Lake & Wetland.
- The boardwalk benches are coming.
- The boardwalk and butterfly garden looks good.
- Lake & Wetland addressed the spatterdock issue.
- The lilies were more than the Field Manager expected, but he took care of them.
- The water is still too high in the Preserve.
- The Field Manager found an animal shelter to donate the old benches to.
- The Board asked him to get an estimate for the rusted electrical boxes.
B. Follow-Up Items
i. Benches Installation Update
The benches should be delivered in late February.
ii. Golf Course Erosion Repairs Update
The small washouts were present in the January inspection.
iii. Trash Cleanup Around Lakes and Boardwalk Update
This has been completed.
iv. Catch Basin Marker Replacements on Independence Way
This task was completed.
v. Exotics Cutback Along Outside of I-75 Wall
This was also completed.
C. Project Tracking/Maintenance Log
There being none, the next Order of Business followed.
NINTH ORDER OF BUSINESS Attorney
There being none, the next Order of Business followed.
TENTH ORDER OF BUSINESS Engineer
There being none, the next Order of Business followed.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There being none, the next Order of Business followed.
TWELFTH ORDER OF BUSINESS Audience Comments
There being none, the next Order of Business followed.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further Order of Business and,
On MOTION by Supervisor Scuderi, seconded by Supervisor Hefti, with all in favor, the Meeting was adjourned at 2:41 p.m.
Next Meeting: February 22, 2021 at 2 p.m.