Draft Meeting Minutes for January 23, 2023
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on January 23, 2023 at 2:00 p.m. at the Colonial Country Club Media Room in the Ballroom at 9171 Independence Way in Fort Myers, Florida and also via web conference.
Present and constituting a quorum were:
Tim Worthington – Chair
Sally Hefti – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Joe Zajac – Assistant Secretary
Also present was:
Cal Teague – District Manager, Premier District Management (PDM)
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order and District Manager Teague called the roll. All Board members were present, with Chair Worthington attending via web conference. Also attending was Cal Teague, District Manager, of PDM.
On MOTION by Vice Chair Hefti, seconded by Supervisor Klein, with all in favor, the Board accepted Chair Worthington’s attendance via web conference, due to unforeseen circumstances.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Zajac, seconded by Supervisor Scuderi, with all in favor, the Board accepted the Agenda, as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes December 19, 2022
On MOTION by Chair Worthington, seconded by Vice Chair Hefti, with all in favor, the Board approved the Draft Regular Meeting Minutes from December 19, 2022, as submitted.
FIFTH ORDER OF BUSINESS Old Business
A. Aerator Installation for Lakes 18 & 7, 10 & 33 Follow Up
District Manager Teague reported that the permit was recently submitted but was kicked back due to the lack of the exact address for the new pedestal. Field Manager Pepin is working with West Coast Electrical to obtain this information and will then resubmit the request for a permit.
B. FY 2023 Lake Erosion – Lakes 21, 22, 10 Updated Completion Proposal
American Shoreline Restoration had submitted a proposal, and it was discussed. There were also questions on an exposed aerator on Lake 32, which should be repaired or removed. The Board asked to receive updates on the remediation of the lake banks. After discussion, the Board agreed that it is beneficial to keep the remaining lake banks as is, and that this completes the remediation of all the lake banks with similar maintenance efforts.
On MOTION by Supervisor Klein, seconded by Vice Chair Hefti, with all in favor, the Board approved the proposal from American Shoreline Restoration for the completion of the lake bank erosion remediation on Lakes 21, 22, and 10, not to exceed $223,650.
C. New Lake Maintenance Contracts Update
Field Manager Pepin reported that FloridAquatic has been doing a good job, and he has had no issues or concerns with them.
D. New Lake Aerator & Fountain Contract Update
Chris reported that there are still aerator issues present since the new contractor started in November, 2022, and these are ongoing issues that have been reported to them several times. They also do not check the air stations when getting compressors back online. Chris stated that they are getting better response for fountain issues. Because of their lack of response and their practice of completing maintenance tasks incorrectly, he recommends that the Board consider a different aerator maintenance firm.
The Board expressed disappointment in the delays and requested options for getting the repairs completed more quickly. They would also like to obtain alternate bids from aerator and fountain vendors who would be more responsive.
SIXTH ORDER OF BUSINESS New Business
The Board requested that Patrick Tohill be asked to attend next month’s meeting to report on the progress of the golf course renovation.
SEVENTH ORDER OF BUSINESS District Manager
A. Hurricane Ian Damages Update
District Manager Teague stated that most of the cleanup is completed.
He also stated that he and PDM staff met with FEMA representatives on January 13, 2023, and weekly meetings might be needed.
He stated that the individual expenses need to be at least $3,500, so they will need to combine some smaller expenses with larger ones.
He also stated that all deadlines have been met.
B. Financial Report for December 2022
District Manager Teague reviewed the Financials.
On MOTION by Supervisor Klein, seconded by Supervisor Zajac, with all in favor, the Board approved the Financials for December 2022, as presented.
C. FEMA Application Update
This was covered under item 7A.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
District Manager Teague reviewed Field Manager Pepin’s Field Report and the following was discussed:
In the report, Chris stated that he is concerned with the lack of response from Crystal Clear, and the Board agreed to seek other options.
Chris reported that the tape grass is dying off.
B. Project Tracking/Maintenance Log
This was in the packet, and there were no questions.
C. Follow up Items
i. Lake 22 GeoTube
Field Manager Pepin had mentioned the exposed geo tube on Lake 22 in the field report when he rated all of the geo tubes for exposure, and the other locations where the geo tube is exposed was discussed earlier. His only suggestion is the placement of a row of sod on these sections to cover the exposed tubes, but he is not sure how long the sod would last. District Manager Teague stated that good sod was difficult to obtain because of the current cold temperatures. The Board requested a search for new options.
The Board agreed to clean the educational signs, but they requested that Chris begin the search for new options.
Chris reported that there was an illicit discharge at 10032 Majestic. The Board agreed to wait and see if the HOA addresses the issue, or if it will be resolved when the framing of the home under construction is removed.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
All Supervisor requests and comments were covered earlier in the meeting.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Hefti, seconded by Chair Worthington, with all in favor, the meeting was adjourned at 2:57 p.m.
The Next Regular Meeting will be on February 27, 2023 at 2:00 p.m.