Draft Meeting Minutes for February 28, 2022
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on February 28, 2022 at 2 p.m. at the Colonial Country Club Activity Room in the Community Center at 9171 Independence Way in Fort Myers, Florida and also via phone conference.
Present and constituting a quorum were:
Joseph Zajac – Chair
Tim Worthington – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Sally Hefti – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager, Premier District Management (PDM)
Bill Sowers – Assistant District Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order and District Manager Teague called the roll. All Board members were present. Also attending was Cal Teague, the District Manager. Bill Sowers from Premier District Management attended via web conference.
SECOND ORDER OF BUSINESS Approval of the Agenda
Add 6C Residents Request to Bury Exposed Airlines and Drainpipe
On MOTION by Supervisor Scuderi, seconded by Vice Chair Worthington, with all in favor, the Board accepted the Agenda, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes from January 24, 2022
L7 Add Resident Tim Kreft representing the HOA Facilities Committee was in attendance.
On MOTION by Supervisor Klein, seconded by Supervisor Hefti, with all in favor, the Board accepted the Draft Meeting Minutes from January 24, 2022, as amended.
FIFTH ORDER OF BUSINESS Old Business
A. Stormwater Structure Cleaning
i. Historical Inspection Reports
Field Manager Pepin had mailed out a chart reflecting the 2018 and 2021 inspection and cleaning summaries. The 2021 summary had more cleaning needs than the 2018 summary, so Chris had left the 2018 results blank on his comparison. Chair Zajac requested that Chris ask MRI if any of those left off the summary had cleaning identified.
ii. Extreme Divers Refusal to Submit Proposal
This is one of the three firms that was requested to submit a proposal. They stated that they were too busy to submit a proposal at this time.
iii. Sewer Viewer New Proposal
The proposal submitted by Sewer Viewer for total cleaning of all structures with a 25% or greater blockage was for $80,120, but MRI’s proposal was for $114,550.
On MOTION by Supervisor Hefti, seconded by Supervisor Klein, with all in favor, the Board accepted the proposal by Sewer Viewer to do the total cleaning of all stormwater structures with a 25% or greater blockage, not to exceed $80,120.
SIXTH ORDER OF BUSINESS New Business
A. Boardwalk Staining Proposal
District Manager Teague reported that Field Manager Pepin had presented a proposal to stain the entire boardwalk for $5,300. For an additional $300, he would powerwash the butterfly garden entrance to remove the black mold before staining that section. The Board suggested that Chris could ask Patrick to borrow their large water tank for the cleaning.
On MOTION by Supervisor Scuderi, seconded by Vice Chair Worthington, with all in favor, the Board accepted the proposal to stain the entire boardwalk and powerwash the butterfly garden entrance to remove black mold before staining, not to exceed $5,600.
B. Benchmark Quarterly Analysis with Simplified Results
District Manager Teague reviewed the proposed analysis, and the Board had no questions.
C. Resident Request to Bury Exposed Airlines and Drainpipe
There was no objection from the Board and authorized staff to proceed with the project.
SEVENTH ORDER OF BUSINESS District Manager
A. Financial Reports for January 2022
District Manager Teague reviewed the Financials.
On MOTION by Supervisor Klein, seconded by Supervisor Hefti, with all in favor, the Board accepted the Financial Reports for January 2022, as presented.
B. Depository Change Resolution 2022-02
District Manager Teague presented Valley National Bank as the new depository for the District.
On MOTION by Supervisor Klein, seconded by Supervisor Hefti, with all in favor, the Board approved Resolution 2022-02 to change the District’s depository to Valley National Bank.
C. Board Elections 2022; Seats 1, 2, & 3
District Manager Teague reported that the required Board composition form had been filed, and the requirements for filing to run for a seat on the Board had been posted on the website. The seats up for election are Seat 1, Supervisor Klein, Seat 2, Chair Zajac, and Seat 3, Supervisor Hefti.
D. Fiscal Year 2023 Budget Schedule
District Manager Teague distributed the schedule for developing the Fiscal Year 2023 Budget. He explained that there was a June 15th deadline for approving a tentative budget. He expected that a draft Budget will be presented at the April meeting, with adoption at the August meeting when the Public Hearing for adoption of the Budget and setting the assessments for the upcoming fiscal year will be considered.
EIGHTH ORDER OF BUSINESS Field Manager
A. Field Report
District Manager Teague reviewed Field Manager Pepin’s report, and the following issues were discussed and direction given:
The resident at 9038 Prosperity had put lava rocks on the shoreline of Lake 8, and a letter will be sent to have them remove the rocks.
The Board clarified that the debris from roof repairs had been noticed on Majestic, not Sky View.
The preserve treatment had recently been done, and the Board agreed that it can be done semi-annually, rather that quarterly.
There was a new leak on the Lake 28 irrigation line, and the Board suggested that Karen Dunbar of the HOA be notified, so they can take care of it.
The perimeter preserve fence should have dead branches cut and removed to protect the fence, and this should be a priority.
American Shoreline Restoration will begin the 2022 erosion repairs the first week of April.
B. Follow-up Items
i. Rip Rap and Cord Grass around the New Basins Update
There were no current issues.
ii. Golf Course Washout Repairs Lake 7 Update
The washout was still present, and District Manager Teague will have Field Manager Pepin speak to Patrick.
iii. Spike Rush Trimming and Removing Update
This project had been completed.
iv. Lakes 28 & 50 Compressor Noise Update
This project had been completed.
v. Butterfly Garden Cleanup
This project had been completed.
vi. Compressor Replacements on lakes 25, 26, and 27 Update
The compressor was replaced on February 23rd, and at that time another compressor inside the cabinet had stopped working and needed to be replaced. The cabinet houses four compressors, and they are wearing out due to age. The Board agreed to have Field Manager Pepin draw up an estimate for the project.
vii. Ivy Cleanup outside the wall
This project had been completed.
C. Project Tracking/Maintenance Log
This was reviewed, and there were no comments.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor Requests or Comments.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Supervisor Scuderi, seconded by Supervisor Klein, with all in favor, the meeting was adjourned at 3:04 p.m.
The Next Regular Meeting will be on March 28, 2022 at 2 p.m.