Draft Meeting Minutes for August 28, 2023
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on August 28, 2023 at 2:00 p.m. at the Colonial Country Club in the Activity Room of the Community Center, at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present (or attending via web conference) and constituting a quorum were:
Tim Worthington – Chair
Sally Hefti – Vice Chair
Giovanna Scuderi – Assistant Secretary
Joe Zajac – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Melissa Gindling – Assistant District Manager, PDM
Christopher Dudak – Client Services Manager, PDM
Chris Pepin – Field Manager, Community Field Services
Bill Dailey – Resident
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order, and Assistant District Manager Gindling called the roll. Four Board members were present, with Chair Worthington attending via web conference. Also attending was Melissa Gindling, the Assistan District Manager, of PDM. Participating via web conference were Cal Teague, the District Manager, Chris Pepin, the Field Manager, Christopher Dudak of PDM, and Bill Dailey, Resident.
On MOTION by Vice Chair Hefti, seconded by Supervisor Zajac, with all in favor, the Board accepted Chair Worthington’s attendance via web conference.
SECOND ORDER OF BUSINESS Approval of the Agenda
Add 6C Stormwater System Inspection Update
On MOTION by Supervisor Zajac, seconded by Supervisor Scuderi, with all in favor, the Board accepted the Agenda, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes July 24, 2023
On MOTION by Supervisor Scuderi, seconded by Chair Worthington, with all in favor, the Board approved the Draft Regular Meeting Minutes from July 24, 2023, as presented.
FIFTH ORDER OF BUSINESS Fiscal Year 2024 Budget and O & M Special Assessment Public Hearing
A. Consideration of Final Budget
District Manager Teague stated that there is no increase in assessments, discretionary spending is available, and changes can be made throughout the year. However, after the Budget is adopted, there can be no change in assessments.
On MOTION by Chair Worthington, seconded by Supervisor Zajac, with all in favor, the Budget Public Hearing was opened at 2:05 p.m.
There were no Public comments.
On MOTION by Chair Worthington, seconded by Vice Chair Hefti, with all in favor, the Budget Public Hearing was closed at 2:06 p.m.
B. Consideration of Assessment Rates
No increase or decrease in assessments was proposed.
C. Resolution 2023-04 Adopting FY 2024 Budget
On MOTION by Vice Chair Hefti, seconded by Chair Worthington, with all in favor, the Board approved Resolution 2023-04 adopting the Fiscal Year 2024 Budget.
D. Resolution 2023-05 Approving FY 2024 Assessment Levy
On MOTION by Chair Worthington, seconded by Supervisor Scuderi, with all in favor, the Board approved Resolution 2023-05 adopting the Fiscal Year 2024 Assessment Levy.
SIXTH ORDER OF BUSINESS Old Business
A. GIS Update
The Board received log-in information, so they can look at the GIS map. Assistant District Manager Gindling stated that Felipe Lemus will be at the next meeting to give a presentation on the GIS.
B. Shoreline Restoration Project Update
American Shoreline Restoration has begun the work, and they are currently onsite at Lake 21. Supervisor Zajac stated that Supervisor Klein had given information and answered questions on the project at the HOA Master Board meeting.
C. Stormwater System Inspection Update
Field Manager Pepin stated that Sewer Viewer had noted that Colonial’s stormwater management system is in good condition, and they recommended cleaning only a few stormwater structures. He also stated that the contractor created their own zones in their inspection, which has to be used to understand the report. He also requested a cleaning proposal and their map, which will show the locations of the stormwater structures, so he can match it up with an actual map, but he has not received it as of yet. The Board would like to see the map and compare it to the GIS map before the Ride Around. They requested that this remain on the Agenda for further discussion.
SEVENTH ORDER OF BUSINESS New Business
There was no new business before the Board.
EIGHTH ORDER OF BUSINESS District Manager
A. FEMA Reimbursement Update
District Manager Teague reported that FEMA has not provided an eligibility determination as of yet, even though the review started in June 2023.
B. Financial Report for July 2023
District Manager Teague stated that the District is in great financial condition.
On MOTION by Chair Worthington, seconded by Supervisor Zajac, with all in favor, the Board accepted the Financials for July 2023, as presented.
C. Assets Tracking Program
District Manager Teague and Supervisor Klein have been working together on collecting information. Since Supervisor Klein was not present, this will be discussed at the next meeting.
NINTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
Field Manager Pepin reviewed his report and the following was discussed:
He stated that they will continue spraying the Spikerush, but it has grown beyond the approved 5′ widths from the shoreline. Field Manager Pepin stated that this is hard to control, and Supervisor Zajac stated that this is especially a problem in the small lakes. The Board decided to inspect all of the lakes during the Ride Around to ascertain which should be treated. District Manager Teague suggested that they could identify the width of the water between the lake banks, instead of measuring the Spikerush width, to ensure that there is not an issue.
Field Manager Pepin stated that the compressors were loud on Lakes 4, 6, and 40, and an air station is not functioning on Lake 4, all of which Premier Lakes will address.
Supervisor Zajac noted that the fountain is off on Lake 22, and Chris will investigate.
Chris reported that Pristine Lakes in conducting the quarterly maintenance in the preserves, and they are removing exotics that the previous contractor had missed.
He stated that he has replaced 2 rail posts on the boardwalk.
He stated that Carter Fence will soon be onsite to complete the repairs to the perimeter fence.
B. Follow-up Items
i. Lakes Condition – Algae on 13 and 21 and others
Field Manager Pepin reported that the condition of the lakes is improving, and after talking with FloridAquatic, their staff has been diligently treating the algae. Supervisor Zajac mentioned that the increase of rain is helping, and Chris agreed.
ii. Club Install of 80 “Caution Wildlife” Signs along Shorelines
Vice Chair Hefti reported that she had been informed that the signs have arrived but have not been installed as of yet.
C. Project Tracking Logs
The log was submitted, and there were no questions.
TENTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
ELEVENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments
Supervisor Zajac requested the addition of the time and place of the Ride Around to the Agenda. He stated that he will reserve 5 carts.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
FOURTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Supervisor Zajac, seconded by Chair Worthington, with all in favor, the meeting was adjourned at 2:34 p.m.
The Audit Selection Committee Meeting will be on September 25, 2023 at 1:45 p.m.
The Regular Meeting will be on September 25, 2023 at 2:00 p.m.
A Ride Around will be on September 27, 2023 at 8:00 a.m.