Draft Meeting Minutes for August 24, 2020
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held via web conference on Monday, August 24, 2020 at 2 p.m.
Attending via web conference authorized by Executive Order 20-69 waiving the quorum requirement were:
Tony DeSantis – Chair
Joseph Zajac – Vice Chair
Sally Hefti – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Tim Worthington – Assistant Secretary
Also attending via web conference were:
Cal Teague – District Manager
Sam Marshall – Engineer
Chris Pepin – Field Manager
Chris Dudak – Assistant to the District Manager
Nancy Dudak – Premier District Management
Residents
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District meeting was called to order and the District Manager called the roll. All Board members were present for today’s meeting by web conference. Also present by web conference were Engineer Sam Marshall, the Assistant to the District Manager Chris Dudak, Field Manager Chris Pepin and Nancy Dudak, PDM.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Agenda was presented and approved with a change of date for the next meeting. The workshop will be September 21, 2020 at 8 a.m. and the regular meeting will be September 28, 2020 at 2 p.m.
On MOTION by Vice Chair Zajac, seconded by Supervisor Worthington, with all in favor, the Agenda was approved with a change of date for the next meeting. The workshop will be September 21, 2020 at 8 a.m. and the regular meeting will be September 28, 2020 at 2 p.m.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There being none, the next Order of Business followed.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Regular Meeting Minutes from July 27, 2020
The regular meeting Minutes from July 27, 2020 were approved as presented.
On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all in favor, the meeting Minutes from July 27, 2020 were approved as presented.
FIFTH ORDER OF BUSINESS FY 2021 Budget Public Hearing
The FY 2021 Budget Public Hearing was held and no comments were made.
On MOTION by Supervisor Worthington, seconded by Supervisor Hefti, with all in favor, the FY 2021 Budget Public Hearing was open for comments at 2:10 p.m.
On MOTION by Vice Chair Zajac, seconded by Supervisor Scuderi, with all in favor, the FY 2021 Budget Public Hearing was closed for comments at 2:14 p.m.
A. Resolution 2020-05 Adoption of FY 2021 Assessment Levy
Resolution 2020-05 Adoption of FY 2021 Assessment Levy was discussed and approved at the current rates.
On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all in favor, Resolution 2020-05 Adoption of FY 2021 Assessment Levy was approved at the current rates.
B. Resolution 2020-06 Approval of FY 2021 Budget
Resolution 2020-06 Approval of FY 2021 Budget was discussed and approved as presented.
On MOTION by Supervisor Scuderi, seconded by Vice Chair Zajac, with all in favor, Resolution 2020-06 Approval of FY 2021 Budget was approved as presented.
SIXTH ORDER OF BUSINESS Old Business
A. Lakes 2 and 3+ Aerator Installation Update
The Field Manager reported that a signed proposal was returned to Solitude and a deposit sent. They stated that they will start the aerator work around the beginning of September.
SEVENTH ORDER OF BUSINESS New Business
A. FY 2021 Meeting Schedule Resolution 2020-07
The Board voted to adopt FY 2021 Meeting Schedule Resolution 2020-07 with two meeting changes, the November meeting being changed to the 16th and the December meeting being changed to the 21st.
On MOTION by Vice Chair Zajac, seconded by Supervisor Hefti, with all in favor, the Board approved two meeting changes, the November meeting being changed to the 16th and the December meeting being changed to the 21st.
On MOTION by Vice Chair Zajac, seconded by Supervisor Worthington, with all in favor, the Board approved FY 2021 Meeting Schedule Resolution 2020-07.
EIGHTH ORDER OF BUSINESS District Manager
A. Financial Statements for July 2020
The Board discussed the July 2020 Financial Statements and approved them.
On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all in favor, the Board approved the Financial Statements for July 2020.
NINTH ORDER OF BUSINESS Field Manager
A. Field Report for August
The Field Manager reviewed his report with the Board and the following actions or requests were authorized:
- Lakes 3 & 5 have new spikerush growth that will be treated.
- The hybrid canna was planted on August 19.
- Minimal algae was observed.
- The Field Manager observed a lot of trash after the last storm, so his team will do a trash cleanup.
- Lake 18 erosion repairs were done, but there are ruts from the mowers on the bank.
- A palm cleanup was performed in various areas.
- There is a dead tree that should be removed for safety reasons in the Preserve.
- The plants in the Butterfly Gardens will be pruned when they are on site doing other work.
- The exotics owned by the Master Board are still present.
- Unauthorized patio chairs were placed in the common area and will be removed.
B. Follow-Up Items
i. Littoral Plantings Lake 14
The Field Manager reported that the hybrid canna was being planted this week.
ii. Lake 10 Washouts
These are scheduled to be completed at the beginning of September.
C. Project Tracking/Maintenance Log
The log was reviewed.
TENTH ORDER OF BUSINESS Attorney
The District Manager reported that the Attorney communicated with the Governor who extended the COVID restrictions until the end of September, so the next meeting will still be virtual.
ELEVENTH ORDER OF BUSINESS Engineer
The Engineer discussed his review of the lake tests. The Board agreed to reduce the frequency of the tests to semiannual. It was also requested that Benchmark attend a future meeting when they are no longer virtual.
TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments
The Chair suggested that the Board take a look at Lakes 12, 14, 16 and 27 during the September 21st workshop for potential Geo Filter Tube upgrades. He also wants them to look at Lake 28 as a potential aerator site.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There being none, the next Order of Business followed.
FOURTEENTH ORDER OF BUSINESS Adjournment
There being no further Orders of Business and,
On MOTION by Supervisor Hefti, seconded by Supervisor Worthington, with all in favor, the meeting was adjourned at 2:50 p.m.
Next Workshop Meeting: September 21, 2020 at 8 a.m.
Next Regular Meeting: September 28, 2020 at 2 p.m.