Draft Meeting Minutes for August 22, 2022
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on August 22, 2022 at 2 p.m. at the Colonial Country Club Activity Room in the Community Center at 9171 Independence Way in Fort Myers, Florida and also via phone conference.
Present and constituting a quorum were:
Joseph Zajac – Chair
Tim Worthington – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Sally Hefti – Assistant Secretary
Also present was:
Cal Teague – District Manager, Premier District Management (PDM)
Tim Kreft – Resident
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order and District Manager Teague called the roll. All Board members were present. Also in attendance was Tim Kreft, Resident.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Hefti, seconded by Vice Chair Worthington, with all in favor, the Board accepted the Agenda, as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on the Agenda.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes from July 25, 2022
On MOTION by Chair Zajac, seconded by Supervisor Scuderi, with all in favor, the Board accepted the Draft Meeting Minutes from July 25, 2022, as submitted.
FIFTH ORDER OF BUSINESS FY2023 Budget Public Hearing
District Manager Teague reviewed the Budget. The Board discussed the plans for putting aeration in the lakes.
On MOTION by Supervisor Hefti, seconded by Supervisor Klein, with all in favor, the Board opened the Public Hearing at 2:22 p.m.
There were no Public comments.
On MOTION by Supervisor Scuderi, seconded by Vice Chair Worthington, with all in favor, the Board closed the Public Hearing at 2:23 p.m.
A. Resolution 2022-04 Adoption of FY2023 Budget
Supervisor Klein had a question on the fund balances reflected in the draft budget. District Manager Teague stated that the Budget includes what was established in May. It will be corrected when the fund balance is assigned in October.
On MOTION by Supervisor Klein, seconded by Supervisor Hefti, with all in favor, the Board adopted Resolution 2022-04 Fiscal Year 2023 Budget, as presented.
B. Resolution 2022-05 FY2023 Assessment Levy
On MOTION by Chair Zajac, seconded by Supervisor Hefti, with all in favor, the Board approved Resolution 2202-05 Fiscal Year 2023 Assessment Levy, authorizing the County to levy the assessments, as presented.
SIXTH ORDER OF BUSINESS Old Business
A. Lake Maintenance Contractor Update
Chris has requested proposals for a contractor and has received inquiries with proposals from 6 contractors, with the deadline being early September. District Manager Teague commented that Chris was having problems with Solitude, because they are not responding when they are asked to complete projects or provide proposals. District Manager Teague has an appointment with Bill Kurth from Solitude to express the District’s disapproval. The proposals will be acted on at the next meeting.
B. Aerator Installation for Lakes 18 & 7, 10 & 33 Update
District Manager Teague stated that they are still looking for contractors to give an electrical estimate for extending electric service to the compressors.
SEVENTH ORDER OF BUSINESS New Business
A. Sewer Viewer Report and Cleaning Estimate
District Manager Teague stated that they had received the inspection report and are waiting to obtain a cleaning proposal based upon the findings of the inspection in the near future.
EIGHTH ORDER OF BUSINESS District Manager
A. Financial Reports for June 2022 – Balance Sheet
An exhibit was distributed explaining the difference between the balance sheet and the cash and investment report. The cash and investment report does not reflect checks written and checks cashed. It only reflects cash at that particular time, not any outstanding checks that have not been deposited. That is explained in the balance sheet.
B. Financial Report for July 2022
District Manager Teague reviewed the Financials, and there was discussion on the need to continue working with Iberia Bank, because the District has changed to Valley National Bank. District Manager Teague stated that they were the trustee when the District refinanced their bonds, and he stated that the changeover was almost complete. They are just ensuring that all checks have cleared. It was also asked about a lack of a competitive interest rate from US Bank, and he stated that they seem to be giving a better rate. There was discussion on finding a different trustee.
On MOTION by Supervisor Klein, seconded by Vice Chair Worthington, with all in favor, the Board accepted the Financial Reports for July 2022, as presented.
C. Resolution 2022-06 FY2023 Meeting Dates
The Board agreed on the meeting dates as specified.
On MOTION by Supervisor Klein, seconded by Chair Zajac, with all in favor, the Board approved Resolution 2022-06 setting the meeting dates for Fiscal Year 2023 for the 4th Monday of every month, with the understanding that the ride around dates will be established at a later time.
NINTH ORDER OF BUSINESS Field Manager
District Manager Teague reviewed Field Manager Pepin’s report, and the following was discussed.
A. Field Report
i. Field Inspection Report
The Board was very disappointed about the presence of excessive algae on Lake 7, and the lack of response by Solitude to resolve the issue. Chris had stated that the algae on Lake 7 had been treated, but it came back. After two treatments that hadn’t worked, the Board discussed getting a harvester. Chris had attempted to contact Bill Kurth and the project manager Ian from Solitude, but they were on vacation. Chris will speak with them when they get back.
The Board discussed the numerous service calls for broken air stations, and they would like Chris to share the maintenance log from the last year, so they can see the number of service calls. The log will also show the inventory of aerator equipment on file.
The washouts on Lakes 2 and 24 will be visited during the September ride around.
The Board would like Chris to investigate other options that might be available for the sagging Shadow Glen fence. District Manager Teague stated that Chris had contacted 10 contractors, who have not responded. They will continue to look for contractors.
The Board discussed the installation of geotube on Lakes 10 and 22 next year, and District Manager Teague stated that they can go ahead and obtain City and County approvals, because American Shoreline Restoration will be completing the project, and they are a good contractor.
The presence of spike rush exceeding the contract width requirements was discussed, and District Manager Teague stated that the current contract requires spike rush to remain at a maximum width of 5 feet.
iii. Solitude Service History Report
Solitude provided the monthly report, which was questioned, and the Board would like Chris to observe the work when the technicians are providing the service and report back to the Board to ensure that they are doing what they have reported. They discussed how Solitude’s failure to complete projects could violate their contract with the District.
B. Follow-up Items
i. Lake 15 & 16 Aerators Tripping the GFI Update
Chris has submitted a service request, because the GFI’s are still not working. He is still waiting on a response.
C. Project Tracking/Maintenance Log
This was presented, and there were no questions.
TENTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
ELEVENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor Requests or Comments.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
FOURTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all in favor, the meeting was adjourned at 3:11 p.m.
A Ride Around is scheduled for September 21, 2022 at 8:00 a.m.
The Next Regular Meeting will be on September 26, 2022 at 2:00 p.m.