Draft Meeting Minutes for April 24, 2023
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on April 24, 2023 at 2:00 p.m. at the Colonial Country Club in the Activity Room of the Community Center, at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present (or attending via web conference) and constituting a quorum were:
Tim Worthington – Chair
Sally Hefti – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Joe Zajac – Assistant Secretary
Also present (or attending via web conference) was:
Cal Teague – District Manager, Premier District Management (PDM)
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order and District Manager Teague called the roll. All Board members were present. Also attending was Cal Teague, District Manager, of PDM.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Vice Chair Hefti, seconded by Chair Worthington, with all in favor, the Board accepted the Agenda, as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes March 23, 2023
Line 2 Remove “Media Room in the Ballroom” and replace with “in the Activity Room of the Community Center.”
On MOTION by Chair Worthington, seconded by Supervisor Zajac, with all in favor, the Board approved the Draft Regular Meeting Minutes from March 23, 2023, as amended.
FIFTH ORDER OF BUSINESS Old Business
There was no Old Business.
SIXTH ORDER OF BUSINESS New Business
There was no New Business.
SEVENTH ORDER OF BUSINESS District Manager
A. FEMA Reimbursement Update
District Manager Teague stated that the initial request for reimbursement has been submitted, and the projected total for reimbursement is up to $81,000. He also stated that the damage inventory is now locked, and newly reported damages will be ineligible for reimbursement. Additionally, staff is meeting with FEMA and the State weekly.
B. Financial Report for March 2023
District Manager Teague reviewed the Financials:
He stated that the interest budgeted had been $250 for the year, and at the current adjusted rate of 4.25%, the District has received $25,306 to date. Unfortunately, U. S. Bank is not paying as well as Valley National Bank; it is only .0001%.
On MOTION by Supervisor Scuderi, seconded by Vice Chair Hefti, with all in favor, the Board accepted the Financials for March 2023, as presented.
C. FY 2023 Audited Financial Report
District Manager Teague reviewed the Audit, which was included in the packet, and he stated that it was a clean audit. Supervisor Klein requested that the Board review it next year before it is finalized, and District Manager Teague stated that he would see that this is done. Supervisor Klein also stated that he would like to discuss some items from the current Audit with the auditors, and a “zoom” meeting was suggested.
Supervisor Klein stated that he would like fixed assets included in the report, and some of those assets were discussed. He also requested that the Board sign the engagement letter, and the time constraints in consideration of the auditor’s deadlines were discussed, so it was agreed that the Chair would be authorized to sign.
Update: Supervisor Klein emailed the Audit partner with his questions, so a “zoom” meeting will not be needed.
D. Draft of Proposed FY 2024 Budget
District Manager Teague reviewed the draft Budget, and he stated that it shows no increase in assessments, and if the Board would like any increase in assessments, they must be added before June 15, 2023. He stated that the Board could add a workshop before June 15th to discuss the Budget. He also stated that the projected FEMA reimbursement is $85,000, and he explained how this would affect the Budget. District Manager Teague stated that a public hearing would be scheduled at the next meeting, and the Budget will be adopted at the August meeting.
The Board was reminded that there is a ride around on June 7th.
E. FYI: District Voter Counts as of 4/15/2023
District Manager Teague presented the registered voters of the District, and there are 1,608 registered voters in the District as of 4/15/2023.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
Field Manager Pepin’s report was in the packet, and District Manager Teague reviewed it:
Chris stated that the lakes are in pretty good condition, and he stated that the spike rush width in Lakes 3.5, 4 and 50 is high, and Lake 4 especially needed treatment, and he will ensure that the spike rush is reduced to acceptable limits. Chris observed that Lakes 4 and 40 are currently being treated. District Manager Teague stated that the spike rush has been previously harvested, and the Board was asked if they would like to continue with this treatment. The Board agreed to wait before deciding.
District Manager Teague stated that there are a lot of aerator issues, and Premier Lakes is doing well with repair and replacement. Chris reported that Lakes 6 and 17 are back online, Lake 23 needs repair, and the repair on Lake 32 should be completed by next week, but there are still some issues. Lakes 18, 7, 10, and 33 should be completed by next week.
The fountain on Lake 21 should be repaired by next week, the repair on Lake 22’s fountain is complete, and they are troubleshooting the issue on Lake 50.
The lank bank restoration project is scheduled to begin later in the summer.
Field Manager Pepin stated that the Golf Course Superintendent, Patrick Tohill, reported a fallen cabbage palm on Lake 26 that still needs to be addressed, and they are addressing the issue in the wooded area next to Lake 50. The preserves will be treated in May, which is done yearly. Field Manager Pepin had identified some Brazilian pepper that had crept over the wall near I-75, which needs to be removed.
The Board would like to wait on any mulch placement and replanting until staff are working on cleaning out the stormwater management system. The butterfly garden will be addressed before the rainy season.
Supervisor Zajac asked about the fence repair, and District Manager Teague stated that it should be completed in the next 2-3 months.
Chris reported that the dead trees on Lake 50 have been removed.
B. Follow up Items
i. Aerator Repairs and New Installations Updates
Field Manager Pepin reported that the repairs have been completed and the new system has been installed on Lakes 7, 10, and 33.
Premier Lakes is having trouble locating the inter-connect pipe between Lakes 18 & 20, and they are scheduled to return this week to continue the search. The pipe inlets could possibly be buried by silt. There was discussion on the new and more effective treatments for silt removal.
ii. Boardwalk Repairs Update
The necessary repairs on the boardwalk have been completed.
iii. Dead Trees Removal along Lake 50.
This project has been completed.
iv. Lakes 21 & 22 Fountain Issues Update
Lake 21: The motor and pump are in bad condition on this fountain and need to be replaced, and staff has returned a signed proposal that was received last week from Premier Lakes. They have ordered the motor and pump, and they will be installed as soon as they arrive.
Lake 22: This fountain has been re-anchored to the ground.
v. Fence Repairs behind 9058 & 9074 Shadow Glen Way Update
The proposal from Carter Fence has been signed and returned, and staff are just waiting to receive their materials so they can complete the repairs. They estimate that the repairs will be completed in 2-3 months.
C. Project Tracking Log
The log was submitted, and there were no questions.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
All Supervisor requests and comments were covered earlier in the meeting.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Hefti, seconded by Supervisor Scuderi, with all in favor, the meeting was adjourned at 2:52 p.m.
The Next Regular Meeting will be on May 22, 2023 at 2:00 p.m.