Draft Meeting Minutes for October 24, 2022
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on October 24, 2022 at 2 p.m. at the Colonial Country Club Media Room in the Ballroom at 9171 Independence Way in Fort Myers, Florida and also via phone conference.
Present and constituting a quorum were:
Joseph Zajac – Chair
Tim Worthington – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Sally Hefti – Assistant Secretary
Also present was:
Cal Teague – District Manager, Premier District Management (PDM)
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order and District Manager Teague called the roll. All Board members were present. Also present was Cal Teague, District Manager.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Hefti, seconded by Supervisor Klein, with all in favor, the Board accepted the Agenda, as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes from September 26, 2022
The Meeting Minutes were not available and will be voted on at the next meeting.
FIFTH ORDER OF BUSINESS Old Business
A. Aerator Installation for Lakes 18 & 7, 10 & 33 Update
District Manager Teague stated that there was a delay in receiving another quote from Crystal Clear Fountains, because of Hurricane Ian. Field Manager Pepin will contact them, and a proposal will be available at the next meeting.
B. FY 2023 Lake Erosion Update
There were no updates, because of the ongoing cleanup from Hurricane Ian.
Patrick Tohill had reported to Chair Zajac that they are currently addressing the washouts on Teebox 5 and Teebox 10. They will be addressing the other washouts in the near future.
C. Update on New Lake Maintenance Contracts
The agreements are currently being reviewed by Attorney Urbancic. The contractors will be ready to begin on November 1st.
SIXTH ORDER OF BUSINESS New Business
There was no New Business.
SEVENTH ORDER OF BUSINESS District Manager
A. Hurricane Ian Damages Update
District Manager Teague reported that the boardwalk had been cleared off and repaired by Field Manager Pepin’s staff. They used regular pressure treated wood, because composite wood was not available. The composite wood will be installed when time allows.
They completed the cutbacks along the walking path from vegetation that had fallen from the preserves.
FEMA had been removing fallen trees.
Supervisor Hefti had seen caution tape at the end of Hemingway, and was curious as to what the issue was. District Manager Teague will have Chris investigate.
Supervisor Klein reported that solar panels had fallen into a lake, and the Board wondered if it is a cage. They will have Chris get an estimate, and see if the homeowner can be billed for its removal.
The stormwater structures within the retention areas between the homes and the golf course had been cleared.
Some of the trees from the shorelines had been cut back. There might be more that need to be removed, but they will wait until the water levels go down.
They will be conducting a trash and debris cleanup around all of the lakes, and its removal is scheduled for early November.
District Manager Teague stated that a specific hurricane expense line item had been added to the Budget, and the FEMA account reopened the category and submitted it to cover expenses up to $1 million.
District Manager Teague recommended that the stormwater management system be cleaned out as a FEMA or storm-related expense.
B. Financial Report for September 2022
District Manager Teague reviewed the Financials, and he stated that the District is in good shape at the end of Fiscal Year 2022.
Supervisor Klein recommended moving $50,000 out of the reserves into the unassigned, so there is not a negative balance on the balance sheet, and the Board agreed to do so. To do this, operating reserves will be reduced to $25,000. He also would like to have an evaluation of what needs to be replaced and how that fits into the Budget.
The Board discussed upcoming capital improvements, including geo tube on three lakes. They would like the new company at the next meeting, so they can discern how much it would cost, and determine if they would need to move part of the project to the next year.
On MOTION by Supervisor Klein, seconded by Supervisor Scuderi, with all in favor, the Board approved the Financials for September 2022, as presented, and approved moving $50,000 from the operating reserves to the unassigned fund balance.
EIGHTH ORDER OF BUSINESS Field Manager
A. Field Report
Field Manager Pepin had no report, because of Hurricane Ian and no available internet.
B. Follow-up Items
i. Updated Lake Banks Erosion Map
District Manager Teague commented that Engineer Marshall has made suggested changes from the last meeting, and the map is ready for distribution.
D. Project Tracking/Maintenance Log
There were no logs this month, because of Hurricane Ian and no available internet.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor Requests or Comments.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Chair Zajac, seconded by Supervisor Klein, with all in favor, the meeting was adjourned at 2:48 p.m.
The Next Regular Meeting will be on November 28, 2022 at 2:00 p.m.