Copy of Draft Meeting Minutes for August 23, 2021
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on August 23, 2021 at 2 p.m. at the Colonial Country Club Activity Room in the Community Center at 9171 Independence Way in Fort Myers, Florida and also via web conference.
Present (or attending via web conference) and constituting a quorum were:
Joseph Zajac – Chair
Tim Worthington – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Sally Hefti – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager
Christopher Dudak – Assistant to the District Manager
Nancy Dudak – Premier District Management
Chris Pepin – Community Field Services
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order and the District Manager called the roll. All Board members were present. ??? Participating virtually were Christopher Pepin from Community Field Services, and Christopher Dudak and Nancy Dudak from Premier District Management.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Hefti, seconded by Vice Chair Tim Worthington, with all in favor, the Board accepted the Agenda as amended.
THIRD ORDER OF BUSINESS Audience Comments
No audience members were present.
FOURTH OFDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes from July 26, 2021
On MOTION Vice Chair Worthington, seconded by Supervisor Scuderi, with all in favor, the Board accepted the Draft Meeting Minutes from July 26, 2021.
FIFTH ORDER OF BUSINESS Fiscal Year 2022 Budget Public Hearing
The District Manager explained the suggested changes identified in a Budget worksheet. A line item was added to allocate $880 in the contract for fountains, $2,000 for aerators, and $1,000 for water quality analysis, totaling $3,880 reduction of Capital Outlay. There were no increases so there is a balanced Budget.
On MOTION by Supervisor Scuderi, seconded by Supervisor Hefti, with all in favor, at 2:04 pm, the Board opened the public hearing. There were no comments. On MOTION by Vice Chair Worthington, seconded by Supervisor Klein, with all in favor, at 2:05 pm the Board closed the public hearing.
- The board discussed and agreed to increase Capital Outlay for lake bank installation of the GEO tube to $104,000. The adjustment is for reduction of the Boardwalk reserve to reflect the initial adjustments to $3,880, and the amount needed to increase the Capital Outlay to $104,000.
- The Controller will make adjustments prior to submitting it to the County.
A. Adoption of Fiscal Year 2022 Budget: Resolution 2021-04
On MOTION by Supervisor Klein, seconded by Vice Chair Worthington, with all in favor, the Board adopted the Fiscal Year 2022 Budget: Resolution 2021-04.
B. Approval of Fiscal Year 2022 Assessment Levy: Resolution 2021-05
This authorizes the Fiscal Year 2022 Assessment rate, with no increase or decrease, to be levied and sent to the County for inclusion on the tax roll.
On MOTION by Vice Chair Worthington, seconded by Supervisor Hefti, with all in favor, the Board adopted Fiscal Year 2022 Assessment Levy: Resolution 2021-05.
SIXTH ORDER OF BUSINESS Old Business
A. Benchmark Quarterly Testing Results
A simplified worksheet shows the results prepared by PDM. Lakes 10 and 11 are good to fair. Lakes 30 and 60 both are testing well.
SEVENTH ORDER OF BUSINESS New Business
A. Lake 28 Algae Explosion
There is still a lot of algae on the lake, even after treatment with copper sulfate two weeks ago. The Board is concerned that there is still so much, and it has been a problem for a long time. The District Manager will address this immediately with Christopher Pepin, Field Manager, and Mr. Gonzalo of Solitude Lake Management. He will give a report at the next meeting.
B. Lake 28 Fountain Repair Proposal
The fountain on Lake 28 is down due to a bad motor and pump. Solitude sent a proposal to replace them for $4,086. Field Manager Pepin is to see that it is repaired as soon as possible.
On MOTION by Supervisor Hefti, seconded by Vice Chair worthington, with all in favor, the Board agreed to accept the proposal to repair the motor and pump on the fountain on Lake 28 for $4,086.
EIGHTH ORDER OF BUSINESS District Manager
A. Financial Reports for July 2021
District Manager Teague reported that it is 100% collected.
Supervisor Klein asked if we could look at a CD instead of the using a money market fund. District Manager Teague stated that Jennifer of PDM is looking at the Bond to see if there is a possibility of refinancing.
On MOTION by Supervisor Klein, seconded by Supervisor Hefti, with all in favor, the Board agreed to accept the Financial Reports for July 2021.
B. fStop Wildlife Project Update
They haven’t installed the cameras yet and the Board would like to get an update. Client Services Manager Dudack ? will have this update at the next meeting.
C. Fiscal Year 2022 Meeting Schedule: Resolution 2021-06
The schedule will include two ride arounds in May and September. Chair Zajac will talk with the club and give the finalized dates for them to Client Services Manager Dudack by the end of next week.
On MOTION Supervisor Scuderi, seconded by Vice Chair Worthington, with all in favor, the Board agrees to the Fiscal Year 2022 Meeting Schedule: Resolution 2021-06 upon receipt of the ride arounds schedule.
NINETH ORDER OF BUSINESS Field Manager
A. Field Report for July
The report was reviewed and the following requests were made and questions asked:
- A request was made to place rip rap around the new basins on Lake 7.
- Solitude Lake Management needs to spray again on Gateway Canal.
- A board needs to be identified and replaced on the Boardwalk.
- The Board requests an update on the resident complaints of August 3rd and August 4th.
- The Board wonders if the scum on the south end of Lake 25 has been identified.
- District Manager Teague stated that it is time to trim the cabbage palms. A proposal will be presented at the next meeting.
B. Follow-up Items
i. Invasives Removal: 3 Acacias and 5 Dead Palms
Timbers Tree Service has started the removal, and Field Manager Pepin expects them to complete the project in the next week or so.
ii. Lake 6 Aerator Function Check
Field Manager Pepin inspected Lake 6, and there were no blown air disks. The Board thanked him for checking.
C. Project Tracking/Maintenance Log
There were no questions on the report review??
TENTH ORDER OF BUSINESS Attorney
There were no question upon review of the Attorney’s report.
A. Financial Statements for June 2021
ELEVENTH ORDER OF BUSINESS Engineer
District Manager Teague reported that Engineer Sam Marshall will complete the 20-year stormwater report for the community before the deadline of October 2022.
TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments
PDM staff will research and identify the R&M Lakes needing erosion control in Fiscal Year 2022. Field Manager Pepin will submit a report for the next meeting.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There were no audience comments.
FOURTEENTH ORDER OF BUSINESS Adjournment
The Next Meeting is a ride around on September 20, 2021.
The Next Regular Meeting will be on September 27, 2021.