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Draft Meeting Minutes for April 25, 2022

Colonial Country Club
Community Development District

The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on April 25, 2022 at 2 p.m. at the Colonial Country Club Activity Room in the Community Center at 9171 Independence Way in Fort Myers, Florida and also via phone conference.

Present and constituting a quorum were:

Joseph Zajac – Chair
Tim Worthington – Vice Chair
Howard Klein – Assistant Secretary
Giovanna Scuderi – Assistant Secretary
Sally Hefti – Assistant Secretary

Also present (or attending via web conference) were:

Cal Teague – District Manager, Premier District Management (PDM)
Tim Kreft – HOA Facilities Committee
Sheila Mourick – Administrative Coordinator, PDM
Gaby Novak – Project Specialist, PDM
Residents

The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.

FIRST ORDER OF BUSINESS Call to Order and Roll Call

The Colonial Country Club Community Development District Meeting was called to order and District Manager Teague called the roll. All Board members were present. Also attending were Cal Teague, the District Manager, Tim Kreft of the HOA Facilities Committee, and Sheila Mourick and Gaby Novak of PDM.

SECOND ORDER OF BUSINESS Approval of the Agenda

On MOTION by Supervisor Hefti, seconded by Supervisor Klein, with all in favor, the Board accepted the Agenda, as submitted.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

Tim Kreft commented on the condition of the sidewalks, and he wondered who has the responsibility for those around the preserves.

John Myers was concerned about the width of the spike rush and the amount of torpedo grass on some of the lakes.

FOURTH ORDER OF BUSINESS Approval of Meeting Minutes

A. Draft Meeting Minutes from March 28, 2022

Line 22 – Change to “Golf Course had changed the days that they are closed, from Monday to Wednesday”

On MOTION by Supervisor Scuderi, seconded by Vice Chair Worthington, with all in favor, the Board accepted the Draft Meeting Minutes from March 28, 2022, as amended.

FIFTH ORDER OF BUSINESS Old Business

There was no Old Business.

SIXTH ORDER OF BUSINESS New Business

Chair Zajac commented about the changes that will be made to the lakes in the Golf Course in 2024 that might impact the lakes. He wanted the Board to be kept abreast of the project. Field Manager Pepin and Engineer Marshall will receive a copy of the summary for their information.

SEVENTH ORDER OF BUSINESS District Manager

A. Fiscal Year 2022 Audit

District Manager Teague reviewed the Audit.

On MOTION by Supervisor Hefti, seconded by Supervisor Scuderi, with all in favor, the Board accepted the Audit, and the Chair was authorized to sign the Annual Financial Report.

B. Financial Reports for March 2022

District Manager Teague reviewed the Financials.

On MOTION by Supervisor Klein, seconded by Supervisor Hefti, with all in favor, the Board accepted the Financial Reports for March 2022, as presented.

C. Fiscal Year 2023 Budget Discussion

District Manager Teague presented the draft budget, and the Board will discuss it further at the next meeting.

EIGHTH ORDER OF BUSINESS Field Manager

A. Field Report

District Manager Teague reviewed Field Manager Pepin’s Field Report, and the following comments were made or direction given:

Several air stations on aerators were broken and were being repaired.

Spike rush width was exceeded on Lake 18, and the removal of spike rush clippings was still in progress.

Tape grass was of moderate concern on Lake 8.

The rusted bottoms of the electrical panels on Lakes 25, 26, and 27 will be cleaned and repainted.

Chris will pick up a potted palm thrown into the preserve, and a letter will be sent notifying the owner that this is a violation, and should not be done again.

The Board stated that Chris can proceed with addressing the cypress growth within the structure of the Boardwalk and repairing the curved lumber.

B. Follow-up Items

i. Golf Course Washout Repairs Lake 7 Update

Chris added this as a work order, and it should be completed in May. He is coordinating with Patrick to see what day of the week is best for the golf course.

ii. Stormwater Structure Cleaning Update

Sewer Viewer is approximately 50% complete with the project, and they will send photos to the Board when it is finished.

iii. Boardwalk Staining Update

This project is 100% complete.

iv. Spike Rush Removal Update

This project is 100% complete.

v. Shoreline Restoration Project Updates

American Shoreline Restoration is scheduled to begin this project around April 22, 2022.

C. Project Tracking/Maintenance Logs

The logs were reviewed, and there were no comments.

NINTH ORDER OF BUSINESS Attorney

There was no report from Attorney Greg Urbancic.

TENTH ORDER OF BUSINESS Engineer

There was no report from Engineer Sam Marshall.

ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments

Supervisor Hefti asked when we will refinance the current bond. District Manager Teague stated that the interest rates are currently too high to justify this option.

Chair Zajac wondered if we could pay off the bond in advance.

TWELFTH ORDER OF BUSINESS Audience Comments

Tim Kreft asked if violation letters to homeowners could be copied to the HOA President. Chair Zajac will get a list of HOA presidents from Deborah, and the Board agreed to send a copy of the letter to the HOA President when there is a violation.

THIRTEENTH ORDER OF BUSINESS Adjournment

On MOTION by Supervisor Scuderi, seconded by Supervisor Hefti, with all in favor, the meeting was adjourned at 3:01 p.m.

The Next Regular Meeting will be on May 23, 2022 at 2:00 p.m.
A Ride Around Workshop will be on June 15, 2022 at 8:00 a.m.

Secretary/Assistant Secretary
Chair/Vice Chair