Amended Meeting Minutes for February 26, 2024
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on February 26, 2024 at 2:00 p.m. in the Activity Center of the Community Center at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present and constituting a quorum were:
Tim Worthington – Chair
Sally Hefti – Vice Chair
Giovanna Scuderi – Assistant Secretary
Howard Klein – Assistant Secretary
Joe Zajac – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Brian Johnson – Resident
Attending remotely:
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order at 2:01 p.m., and District Manager Teague called the roll. All Board members were present. Also attending were Cal Teague, the District Manager and Resident Brian Johnson. Participating remotely was Christopher Dudak of PDM.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Vice Chair Hefti, seconded by Supervisor Klein, with all in favor, the Board accepted the Agenda, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There was a comment from Resident Brian Johnson, but it was inaudible on the recording.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for January 22, 2024
On MOTION by Supervisor Scuderi, seconded by Chair Worthington, with all in favor, the Board approved the Draft Regular Meeting Minutes for January 22, 2024, as presented.
FIFTH ORDER OF BUSINESS Old Business
There was no Old Business.
SIXTH ORDER OF BUSINESS New Business
A. Boardwalk Maintenance Proposal
District Manager Teague stated that staff had received a proposal from Artistic Structures, and they quoted $23,850 to conduct miscellaneous repairs to the boardwalk, including cleaning and sealing the boardwalk. He stated that Field Manager Pepin reached out to several pressure washing companies and one other painting company, and he only heard back from one pressure washer, who declined the job due to the difficulty of getting water to the project site. Supervisor Zajac asked when the project would start, and how long it would take. District Manager Teague stated that this contractor usually responds quickly, and it was stated that it would take approximately 2 weeks. The Board stipulated starting the project after April 1st, since it will be off season for part-year residents.
The Board noted that there is $450,000 in reserve now for the boardwalk, with more accruing each year. Supervisor Zajac noted that composite will be the best option for total replacement in the future. The Board authorized this maintenance proposal, hoping to get 5 more years of life out of the boardwalk before the need for total replacement.
On MOTION by Supervisor Zajac, seconded by Chair Worthington, with all in favor, the Board approved Artistic Structures to conduct miscellaneous repairs to the boardwalk, including cleaning and sealing, and stipulating that the project will start after April 1st, not to exceed $23,850.
SEVENTH ORDER OF BUSINESS District Manager
A. FEMA Appeal
Included in the packet is one of the two appeals letters as a sample of the arguments being made on the District’s behalf. The appeals are for debris and the stormwater management system. Supervisor Zajac asked how much the District is requesting, and Client Services Manager Dudak stated that it is approximately $24,000. Staff submitted the letters to FEMA and to the Florida Department of Emergency Management before the deadline, the latter of whom now has 60 days to formulate a recommendation and submit it to FEMA on the District’s behalf.
B. Financial Report for January 2024
The Financials were presented, and District Manager Teague stated that 95% of the assessments has been received, and that $16,000 has been accrued in interest so far, which is more than was budgeted.
On MOTION by Chair Worthington, seconded by Supervisor Klein, with all in favor, the Board accepted the Financials for January 2024.
C. Fiscal Year 2025 Budget Schedule
The Budget schedule was included in the packet for the Board’s information, and a Draft Budget will be presented at the April meeting. District Manager Teague requested the Board to forward anything they would like in the Budget to him.
D. Electronic Filing of Form 1 Instructions
Instructions for the electronic submittal of the Form 1 were included in the packet.
It was stated that Supervisors can wait until they get an email from the state in April, or they can register and fill it out now utilizing the URL and instructions in the packet. The email that will come from the state ethics department will go to the personal email accounts of Supervisors Klein and Zajac, and to the Board accounts of Supervisors Hefti, Scuderi, and Worthington.
EIGHTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
Field Manager Pepin’s report was included in the packet and was discussed.
Supervisor Zajac asked which bulkheads are splintering and will need to be replaced.
The Board requested a quote for replacing damaged perimeter fencing between Lakes 11 and 60.
B. Follow-up Items
i. Fencing Repairs on 9016 – 9024 Shadow Glen Way Update
Field Manager Pepin reported that the required deposit has been submitted for payment, and he is waiting for Eagle Fence to set a date to complete the repairs.
ii. Annual Vegetation Cutback
This project has been completed.
iii. Missing Storm Drain Caps/Medallions
The project has been completed, and Field Manager Pepin replaced 26 markers and found another marker missing during the last inspection. He will replace the marker during his next site visit.
iv. Lake 3* to Lake 32 Airline Repair
This project has been completed.
v. Lake 50 Fountain Replacement
The fountain unit was ordered on February 12th, and Premier Lakes installed this on Friday, February 23rd. As of the meeting date, Chair Worthington noted that the fountain is not running.
C. Project Tracking Logs
The log was submitted, and there were no questions.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Sam Marshall.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Supervisor Zajac asked about an email the Board members had received from the Florida Association of Special Districts (FASD) on ethics training, and he asked if the District had FASD membership, what kind of organization it is, and if they could get the discounted rate of $49 for ethics training offered to FASD members. District Manager Teague explained that it is a professional association that lobbies on behalf of Special Districts, and that PDM has membership, but the District does not. The various ethics training courses available was discussed.
TWELFTH ORDER OF BUSINESS Audience Comments
Brian Johnson mentioned that the Master Association had approved replacement of the Colonial Drive boardwalk and is waiting for the contractor to begin. They are using composite material to replace the pressure treated wood boards. He stated that the CDD will have the opportunity to observe the composite’s appearance, and if it holds up over the next 5 years, since the CDD is waiting to replace its boardwalk. Chair Worthington added that he had spoken to a contractor who stated that the Trex brand of composites should not be used.