Amended Meeting Minutes for April 28, 2025
Colonial Country Club
Community Development District
The regular meeting of the Board of Supervisors of the Colonial Country Club Community Development District was held on April 28, 2025 at 2:00 p.m. in the Activity Room of Colonial Country Club Community Center at 9171 Independence Way in Fort Myers, Florida, and also via web conference.
Present and constituting a quorum were:
Sally Hefti – Chair
Giovanna Scuderi – Vice Chair
Joe Zajac – Assistant Secretary
Howard Klein – Assistant Secretary
Attending remotely was:
Tim Worthington – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Mandie Rainwater – Assistant District Manager, PDM
Christopher Pepin – Field Manager, Community Field Services
Jamie Wilson – Engineer, AIM Engineering and Surveying
Jerron Hull – CEO, AIM Engineering and Surveying
Josh Evans – Engineer, JR Evans
Ryan Lorenz – Engineer, JR Evans
Attending remotely was:
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the actions taken at the Colonial Country Club Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Colonial Country Club Community Development District Meeting was called to order at 2:00 p.m., and District Manager Cal Teague called the roll. Four Board members were present, and Supervisor Worthington attended remotely, joining the meeting at 2:20 p.m. due to technical difficulties. Also in attendance were Jamie Wilson and Jerron Hull of AIM Engineering and Surveying, and Josh Evans and Ryan Lorenz of JR Evans. Christopher Dudak, the Client Services Manager, attended remotely, joining at 2:20 p.m. due to technical difficulties.
SECOND ORDER OF BUSINESS Approval of the Agenda
An Amended Agenda was presented to add Agenda Item 7B: Butterfly Garden improvements proposal.
On MOTION by Supervisor Zajac, seconded by Supervisor Klein, with all in favor, the Board approved the Amended Agenda, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Engineering Services RFQ Update
A. Engineering Services Presentation / Interviews
i. 2:15 AIM – Jamie Wilson
Jamie Wilson, an engineer with AIM Engineering and Surveying, and the firm’s CEO, Jerron Hull, were in attendance and gave a presentation. Ms. Wilson stated that the firm is privately owned, was established 45 years ago, is family owned, and has 170 employees. It is located ten minutes from Colonial in Downtown Fort Myers. AIM is a full-service engineering firm with a long history with special districts and the public sector. They have experience with NPDES, Public Facilities Reporting, and other entities. They also have a construction/management sister company. She stated that their primary goal is to provide a smooth transition from Colonial’s old firm to the new. She also stated that she would be the POC, and Daniel Schroeder would be the District’s engineer.
The Video Recording cut out during the Q&A.
In response to the Board’s questions about their most recent experience, it was stated that AIM’s recent work included slope stabilization and erosion repair on a canal, utilizing concrete, and establishing a CDD for Hudson Creek. Jerron Hull described their firm size as medium statewide and large in SWFL, with 8 employees working locally in Fort Myers. They do not charge for 5 minute conversations. It was stated that they take pride in hiring locally educated engineers. Engineer Wilson is seeking to stay long term with Colonial and hopes to replicate the relationship the Board had with Sam Marshall. The Board was impressed that the CEO was present along with Ms. Wilson, noting this indicated Colonial’s importance as a potential client.
Supervisor Worthington was approved to participate remotely.
On MOTION by Chair Hefti, seconded by Supervisor Klein, with all in favor, the Board approved Supervisor Worthington’s attendance remotely.
ii. 2:45 J.R. Evans – Josh Evans
Josh Evans and Ryan Lorenz of the engineering firm JR Evans, and who would be the primaries for Colonial, gave their presentation. Josh Evans stated that JR Evans was founded in 2010, has 40 engineers, and he has worked with 10-12 CDDs. He founded his company on 25 foundational principles, which were listed on the handout that he distributed. His company has only lost one employee, who has now returned, indicating how they value employees and how stable they are. They noted that, even though much of the competition is consolidated, JR Evans would like to avoid this and remain independent. They also rate themselves as less expensive than other firms. Ir order to keep costs low, they aim to enlist the least expensive person qualified to perform perform and particular task, such as asking an intern to take pictures. They stated that the engineers are experienced with and can attend the NPDES co-permittee meetings. If selected, staff and the Board would have the direct cell phone numbers for Mr. Evans and Mr. Lorenz. Ryan Lorenz also gave a summary of the types of issues he is responsible for addressing.
Most of their work is flood plain and coastal engineering. They suggested that Colonial have yearly lake bank evaluation, but District Manager Teague noted this is already accomplished monthly with field services. They suggested a rotating and ongoing schedule of scoping and cleaning 10% of all drainpipes annually. They outsource the ROV but are considering purchasing one. The Board asked how a current GIS will merge with their operations, and it was noted that pipe inspections, for example, would be uploaded to the GIS as a way of tracking progress and needs.
The interview ended at 2:53
B. Rating of Qualifications
A blank qualifications rating sheet was provided, and the Board tallied their ratings. The tally indicated that AIM Engineering had the highest total score, with four Supervisors tallies favoring AIM and one favoring JR Evans.
C. Consideration of Entering Negotiations for Services
The Board proceeded with authorizing negotiation of contract with the highest rated firm.
On MOTION by Supervisor Zajac, seconded by Chair Hefti, with all in favor, the Board authorized the District Manager and the Attorney to negotiate a contract with AIM Engineering and Surveying as the highest rated firm.
FIFTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes for March 24, 2025
On MOTION by Supervisor Klein, seconded by Supervisor Worthington, with all in favor, the Board approved the March 24, 2025 Draft Regular Meeting Minutes, as presented.
SIXTH ORDER OF BUSINESS Old Business
A. Stormwater System Cleaning
i. New Cleaning Proposal for Pipes between 3-4, 5-6, 151-150, and 185-184
Field Manager Pepin reported that Extreme Divers provided a proposal for $12,340 to clean the storm drain lines indicated in the FLGIS inspection report. MRI previously quoted $24,086. The Board approved the Extreme Divers proposal.
On MOTION by Vice Chair Scuderi, seconded by Supervisor Klein, with all in favor, the Board approved Extreme Divers to clean the pipe from manholes 3-4, 5-6, 151-150, and 185-184, not to exceed $12,340.
SEVENTH ORDER OF BUSINESS New Business
A. Options to Install Screens over Storm Drains
Field Manager Pepin provided four options, which were included in the Agenda packet. He noted that, once they are installed, maintenance of these devices will be a requirement and an expense, and it will cause much slower drainage and would likely need to be removed before tropical storms. The Board had no interest in proceeding.
B. Butterfly Garden Improvements Proposal
In the handouts was a proposal to remove and replace all the plants at both butterfly gardens for $2,250. The Board approved it, with a mulch option rather than pine straw.
On MOTION by Supervisor Zajac, seconded by Chair Hefti, with all in favor, the Board approved removing and replacing all the plants at both butterfly gardens, using mulch, not to exceed $2,250.
EIGHTH ORDER OF BUSINESS District Manager
A. Update to Meeting Location for Current Fiscal Year
In the packet was proof of advertising for the meeting location change for the rest of Fiscal Year 2025. This was needed because the Club stated the Media Room was no longer available, and the construction at the Community Center is delayed. All meetings through August will be in the Activity Room, with September’s meeting still in question.
B. Financial Report for March 2025
On MOTION by Supervisor Klein, seconded by Supervisor Zajac, with all in favor, the Board accepted the March 2025 Financial Report, as presented.
C. Preliminary Draft of FY 2026 Proposed Budget
District Manager Teague stated that In the packet was a preliminary draft of the Fiscal Year 2026 Proposed Budget. It was supplied early to Supervisor Klein, and he stated that he believes it is a reasonable Budget. The Proposed Budget will be presented for resolution approval at the next meeting.
D. Notice to ARC: Refinishing Residential Pools
In the packet was a communication with the ARC Chair along with the original instructions sheet on pool discharges. Chair Hefti had approved them, and Client Services Manager Dudak spoke with the ARC Chair about them. The ARC Chair mentioned this request in their meeting, and he reported that ARC does not have the authority to manage renovations of residential pools. He suggested staff relay the request to the Master. The Board approved staff to pursue this with the Master.
E. Benchmark Water Quality Analysis and Simplified Results
Client Services Manager Dudak presented his simplified trophic index sheet, which indicates that water quality is in the “good” range. Of note, there was a mistake in part of Benchmark’s testing, which they had billed the district for, but he had it from the from the invoice for this quarter.
F. District Voter Count: 1,552
District Manager Teague stated that the District’s registered voter counts are required to be read annually into the meeting minutes per Florida Statutes.
NINTH ORDER OF BUSINESS Field Manager
A. Current Field Inspection Report
Field Manager Pepin reviewed the report, and it was discussed.
B. Follow-up Items
i. Boardwalk Repairs Schedule
Field Manager Pepin reported that the staining is 100% complete. The crew will be returning on Monday the 28th to tighten the leaning handrails and to replace any rotted deckboards. Once these repairs are finished, the new wood will be stained, and the project will be complete.
ii. Lake 11 Shoreline Restoration Update
Field Manager Pepin reported that Patrick Tohill has been in contact with Pristine Lakes, and as of last week he feels that there is too much equipment and construction on the golf course, making it very difficult for Pristine to haul in the materials they need for the Lake 11 project. Mr. Tohill and Mr. Ayres communicate on a weekly basis to determine when this restoration project can begin.
iii. Lake 22 Sod Repairs Update
Field Manager Pepin noted that the remaining sod will be installed right before the rainy season. Right now, it is too dry, and the sod would require a lot of manual watering.
C. Project Tracking Logs
Supervisor Klein had a question on the manner in which the data are presented in the report, and he and Field Manager Pepin discussed it. It was decided that Supervisor Klein will discuss this further with PDM staff after the meeting.
TENTH ORDER OF BUSINESS Attorney
There was no report from Attorney Urbancic.
ELEVENTH ORDER OF BUSINESS Engineer
There was no Engineer report.
TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments
Chair Hefti stated that she attended the Master’s “coffee and conversation” meeting, and 25-30 people were present. She distributed a CDD information document, and those attending had many questions.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.